BOS - November 7, 2017

BOS - November 7, 2017

Postby Suzanne Kane » Wed Nov 15, 2017 9:37 am

Board of Selectmen
November 7, 2017
Agenda
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Meeting with DCR – State Forest Trust Fund

2. Appointment – Cultural Council – MacNeil

3. Free Cash – Jeanne Lovett, Finance Director

4. No-Solicitation Bylaw – Acting Chief Miglionico

5. Senate Bill 2190 (Section 109) – Ambulance Rates Discussion

6. BVT Letter – FY19 Enrollment Assessment

7. MIIA Grant Program

8. Minutes: Oct. 17, 2017 and Oct. 24, 2017

9. Administrator’s Report

10. Old/New Business

11. Adjournment
_____________________________________________________________________________
Future Agenda Items

Dec. 5th:
Auditor’s Exit Conference, Liquor License Renewals

Dec. 19th: All Other License Renewals

TBD: Ratify Tax Rate, Jon Juhl w/Senator Fattman & Rep McKenna,
Qrtly meeting with Finance Director, School Admin, & FinCom
_____________________________________________________________________________
_____________________________________________________________________________
November 7, 2017 - BOS Minutes.pdf
(155.88 KiB) Downloaded 9 times


BOARD OF SELECTMEN
MEETING MINUTES
November 7, 2017
Approved November 28, 2017


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Senator Ryan Fattman, DCR Commissioner Roy, Cary VandenAkker (DCR), Finance Director Jeanne Lovett, Fire Chief Kent Vinson, Acting Police Chief Nick Miglionico, Sgt. Aaron McLaughlin, John Furno, Jennifer MacNeil, Matt & Gary Carter, Lori Burrows (Aide to Rep. Joe McKenna)

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:32)
There were no announcements.

• Citizen’s Forum (00:34)
No citizens came forward.

1. Meeting with the Dept. of Conservation and Recreation (DCR)-State Forest Trust Fund (00:40)
In the packet is a list of incidents, and related materials.
Sen. Fattman, Commissioner Roy, Ms. Burrows, Finance Director Jeanne Lovett, Chiefs Vinson and Miglionico, and Sgt. McLaughlin joined the meeting. Everyone was in agreement that the single closure policy has remedied most local incidences along Wallum Lake Road.
Commissioner Roy stated that Jet Ski activity is an area of concern. Sgt. McLaughlin feels the presence of the Environmental Police would reduce Jet Ski activity. Commissioner Roy and Sen. Fattman will ask Col. McGynn if the patrols can be increased.
Mr. VandenAkker stated that 44% of the day tickets are from out-of-state. Commissioner Roy stated that the fee for out-of-state visitors has been increased by $5.
Regarding the health of Douglas State Forest, there has been heavy deforestation as a result of the drought last year and the three-year gypsy moth cycle. The wet spring favored the fungus which infected the gypsy moth larvae. Overall, the forest’s health is good. Mr. Wojcik asked for a running dialog with the Fire Dept. once the extent of the damage is known in the spring.
Regarding the forest trust fund, the $1.00 surcharge on the entry fees has been collected since 2015. The total balance to date is $31,473.83. In order to receive this money, the Town simply must request it. There is no minimum balance that must be in the account before a request can be made.
A discussion was held regarding possibly requesting items that would assist with search and rescue, such as small portable radio systems for blackout areas in the forest and a drone. Chief Vinson would like to improve on emergency management. Discussions were also held regarding fire prevention strategies. The Commissioner will peruse the forest to determine fuel loads. Using the fund to pay for overtime hours for patrols at the park were discussed.
Commissioner Roy will give Ms. Lovett a contact to talk about the mechanics of using the funds. Commissioner Roy feels that reimbursement provides a clear paper trail. Ms. Lovett asked that reimbursements be done between July 1 – August 31 so that the Town is not penalized.
Commissioner Roy presented information on the Southern NE Trunkline Trail. He is interested in advancing this plan to design and permitting over the next year. The construction cost of the last segment is approximately $12 million. The potential is a 150 mile off-road loop through Massachusetts and Rhode Island. The BOS was supportive.

2. Appointment-Cultural Council, Jennifer MacNeil (49:53)
In the packet is an application.
Ms. Kane stated that the Cultural Council supports the appointment. Ms. MacNeil joined the meeting and reported on her background and interest.
Mr. Cortese made a motion to appoint Jennifer MacNeil to the Cultural Council for a term ending June 30, 2021. Mr. Bonin seconded the motion. All-Aye.

3. Free Cash-Jeanne Lovett, Finance Director (53:48)
Ms. Lovett stated that Free Cash was certified at $1,588,634. It was comprised of turn backs and receipts received in excess of what was budgeted. Ms. Lovett provided additional information on where the funds came from. The exit conference for the audit is scheduled for early December. Ms. Lovett thanked everyone involved in the audit process.

4. No Solicitation Bylaw-Acting Chief Miglionico (1:02:56)
Acting Chief Miglionico joined the meeting. He stated that in August, he and Mr. Wojcik spoke with a local resident who had issues with door-to-door solicitors. The Police Dept. sees an increase in calls when solicitors are approaching residents door-to-door. Currently, Douglas has no regulation. Acting Chief Miglionico has reviewed the bylaw adopted by the Town of Bellingham. A solicitor would be required to obtain a permit, which would include a list of residents who do not accept door-to-door solicitations. The Police Dept. would support adoption of a no solicitation bylaw. The BOS was in support. Acting Chief Miglionico and Mr. Wojcik will work on a draft.

5. Senate Bill 2190 (Section 109)-Ambulance Rates Discussion (1:09:23)
This item was passed over.

6. Blackstone Valley Tech (BVT) Letter-FY19 Enrollment Assessment (1:09:28)
Mr. Wojcik stated that the assessment will be going up. There was an increase in enrollment.

7. MIAA Grant Program (1:16:56)
Mr. Wojcik stated that the School Dept. submitted an application for security cameras and panic buttons and the Community Development Dept. applied for operational support for an operation and maintenance plan for Douglas’ stormwater management system.

8. Approve Minutes: October 17 & 24, 2017 (1:20:48)
Mr. Hughes made a motion to approve the minutes of the October 17, 2017 regular session BOS meeting as presented. Seconded by Mr. Bonin. All-Aye.
Mr. Hughes made a motion to approve the minutes of the October 24, 2017 regular session BOS meeting as presented. Seconded by Mr. Cortese. All-Aye.

9. Town Administrator’s Report (1:21:26)
Mr. Wojcik thanked the School Dept. for approving the Energy Reduction Plan so that the Town can move forward with a large grant application under the Green Communities Compact Agreement.
Regarding the disposition of property that the Town may take, there is no “fix in”. If the Town were to come into possession of those lots and then decided to dispose of those lots, there is a public process.
Mr. Wojick stated that it looks like the bill to extend OSHA standards to the municipalities will pass. Rep. McKenna is actively looking for sources of money to use to train Town employees in order to be in compliance prior to the law coming into effect.
Mr. Wojcik stated that he, Ms. Lovett and Brian Maser are working to close gaps in the health insurance policy. He will be bringing the policy before the Personnel Board and the BOS.

10. Old/New Business (1:25:52)
Old Business: Ms. Lovett stated that the IMPACT notices were sent out. Any discrepancies on the Property Cards need to be reported to the Assessor’s Office before November 13, 2017.
New Business: There was no new business.

11. Adjournment (1:27:40)
Mr. Cortese made a motion at 8:27 PM to adjourn. Mr. Hughes seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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