BOS - November 28, 2017

BOS - November 28, 2017

Postby Suzanne Kane » Thu Nov 30, 2017 8:10 am

Board of Selectmen
Agenda
November 28, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen Forum

7:05 PM
1. Tax Classification Hearing – Board of Assessors

2. 1 SE Main Street Fence Location – Possible Vote(s)

3. Solar Array Proposed Bylaw Change – Possible Vote(s)

4. Amended Health Insurance Policy – 1st Reading

5. Ratify Retired Police Chief Agreement

6. October Storm After Action Report – Possible Vote(s)

7. Minutes: November 6, and 7, 2017

8. Administrator’s Report

9. Old/New Business

10. Executive Session – Consider Real Property

11. Adjournment
_______________________________________________________________________________
Future Agenda Items:

Dec. 5th:
Audit Exit Conference, Liquor License Renewals, Beagle Club -
Change of License

Dec. 19th: Jon Juhl – Old Grammar School Disposition, All other License
Renewals
______________________________________________________________________________
______________________________________________________________________________
November 28, 2017 - BOS Minutes.pdf
(161.31 KiB) Downloaded 13 times

BOARD OF SELECTMEN
MEETING MINUTES
November 28, 2017
Approved December 19, 2017

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:05 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin, David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Board of Assessors: Jack Blatchford (Chair), Beth MacKay (Assessor), Art Griffin
Other Staff and Citizens: Atty. Rich Bowen, Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Lt. Nick Miglionico (Acting Police Chief), John Furno (Highway Dept. Superintendent), Matt Carter, Gary Carter, Steven Stratton

• Pledge of Allegiance (00:08)

• Chairman’s Announcements
(00:26)
There were no announcements.

• Citizen’s Forum
(00:29)
No citizens came forward.

1. 7:05 PM Tax Classification Hearing-Board of Assessors
(00:36)
In the packet is the FY18 Classification Hearing notice.
Mr. Morse opened the public hearing. Mr. Blatchford and Mr. Griffin joined the meeting. Mr. Blatchford reported that, based on 2016 sales, the average single-family home saw a 13% increase in assessed value from FY17, and the total assessed value of the Town saw a 7.5% increase to $982,045,925. The anticipated tax rate for FY18 is $16.07/$1,000, which is a decrease of $0.65.$1,000. The average single-family home is assessed at $296,100. The Board of Assessors is recommending a single tax rate for residential and commercial/industrial property.
Mr. Davis made a motion to close the public hearing. Mr. Bonin seconded the motion. All-Aye.
Mr. Davis made a motion to adopt a single tax rate for residential and business purposes for the Town. Mr. Cortese seconded the motion. All-Aye.


2. SE Main Street Fence Location-Possible Vote(s) (08:09)
In the packet is a letter from Steven Stratton received 11/15/17.
Lt. Miglionico and Mr. Stratton joined the meeting. Mr. Stratton erected a fence on his property, and it was discovered that a section of it was on Town property. The view from the west coming off of Southeast Main Street would be obstructed. Mr. Stratton agreed to take down the sections of fence that were on Town property, leaving one section of fence on SE Main Street which is on 3’- 4’ of Town property. That section does not affect the site lines, and Lt. Miglionico has no concerns from a public safety point of view.
Atty. Bowen suggested that the BOS direct him to draft a licensing agreement that would authorize the fence to remain on Town property. The agreement would be terminable at will. The agreement could be recorded.
Mr. Davis made a motion to authorize Town Counsel to draft a licensing agreement per discussion, and authorized the Town Administrator to approve the agreement. Mr. Cortese seconded the motion. All-Aye.

3. Solar Array Proposed Bylaw Change-Possible Vote(s)
(14:04)
In the packet is a letter from Carter Electric dated 11/6/17 and related materials and emails.
Mr. Wojick stated that Matt and Gary Carter are bringing forth a petition to place an article on the spring town meeting regarding the treatment of solar energy facility zoning. Currently, solar facilities are considered as manufacturing for zoning purposes. The Carter family wishes to build a solar farm on property that is split RA and VR.
There are two options. The Planning Board has an item in front of them that would allow solar arrays by-right in certain classes of residential properties as part of the Green Communities initiative. The seconded approach would be to rezone the piece of Mr. Carter’s property to industrial so he can build a solar facility by-right.
Mr. Gary and Matt Carter joined the meeting. Mr. Matt Carter distributed maps. He has 87 acres He plans to start building the facility in June if the permitting goes through. He is looking to erect 5 megawatts, which is about 30 acres. Mr. Matt Carter has only two days left to sign the contract, which is a 20-year lease with a 5-year extended option.
Mr. Davis asked to see an analysis of the taxes to the Town. Mr. Carter agreed to get that information.
Mr. Hughes made a motion to refer to the Planning Board with a positive recommendation based upon the information presented at tonight’s meeting. Mr. Cortese seconded the motion. All-Aye.

4. Amended Health Insurance Policy (28:18)
In the packet is the draft Town of Douglas Health Insurance policy.
Mr. Wojcik stated that not all of the policy was not in the packet in time for tonight to be the first reading of the policy. The first reading will be done at the next meeting.
Mr. Wojcik stated that the Town needs a policy for how they deal with eligibility, termination of benefits, etc. Labor Attorney Brian Maser has reviewed the policy, as well as the School Business Manager, members of the Finance Department, and USI.
One union is pushing for language in the Town’s policies to guarantee that every bargaining unit will receive the same health insurance offer. That language is already part of 32b and may not be necessary. Mr. Wojcik feels there needs to be a mandated channel of communication between the administration and the BOS, as well as the voters that participate in Town Meeting. Health Insurance is one of the fastest growing accounts in the Town budget, and administration should be reporting to the BOS every couple years and should be going out to bid every 5-6 years.
Mr. Wojcik reviewed each section of the policy.

5. Ratify Retired Police Chief Agreement (37:06)
Mr. Wojcik stated that the terms of the agreement are mirror images of the same topic in the above discussed policy. The Health Insurance Policy cannot be finished fast enough for retired Police Chief Patrick Foley to make decisions he needs to make for himself. Once the Health Insurance Policy is passed, this policy will not be necessary and will be null and void.
Mr. Wojcik explained that Mr. Foley is a qualified, fully vested retiree and has a vested interest in continuing health care. The Town created an opportunity for Mr. Foley to leave the Town’s health care and be able to come back, under certain circumstances: Mr. Foley cannot experience a break in health insurance, and he can only come back once.
Mr. Hughes made a motion to ratify the Retired Police Chief Agreement as presented. Mr. Cortese seconded the motion. All-Aye.

6. October Storm After Action Report-Possible Vote(s) (41:33)
In the packet is an After Action Report, Storm 10/29/17-11/1/17.
Mr. Wojcik stated that this past storm presented some unfortunate challenges in the Town’s relationship with National Grid. This report outlines what the Town expects from National Grid and how they hope to work together with them.
Lt. Miglionico, Chief Vinson, and Mr. Furno joined the meeting. Chief Vinson explained events leading up to, during and after the 10/29/17 storm. Chief Vinson explained the system already in place to check on the needs of the most vulnerable townspeople.
Mr. Furno explained that National Grid has been out trimming hazardous trees/limbs away from the power lines. Mr. Morse suggested asking National Grid for a commitment to come out every month to trim branches and for a 5-year plan to put all wires underground.
Atty. Bowen stated that the Town can lodge a petition with the Dept. of Public Utilities (DPU) asking for a review of vegetation management service response. A good time to do this would be when National Grid comes in for their annual rate increase review. If the BOS’s initial approach does not work, Atty. Bowen suggested that they inform National Grid that they intend to seek DPU intervention. A discussion was held.
Mr. Wojcik stated that Douglas needs a plan on how to handle a severe multi-day event with the current level of staffing. Mr. Wojcik will present an updated draft of a letter to National Grid at the next meeting.
Mr. Wojcik and the BOS commended and thanked the Fire and Police Departments for their outstanding response and effort. Chief Vinson stressed that the departments need to be adequately funded.

7. Approve Minutes: November 6 & 7, 2017 (1:10:30)
Mr. Bonin made a motion to approve the minutes of the November 6, 2017 regular session BOS meeting as presented. Seconded by Mr. Cortese. All-Aye.
Mr. Hughes made a motion to approve the minutes of the November 7, 2017 regular session BOS meeting as presented. Seconded by Mr. Bonin. All-Aye.

8. Town Administrator’s Report
(1:11:26)
Mr. Wojcik stated that an applicant has been interviewed and it was determined that that applicant is prepared to be Chief of Police in Douglas. He plans to have a contract for review at the next meeting.

9. Old/New Business (1:12:52)
Old Business: Mr. Bonin thanked the volunteers that made Saturday’s Christmas tree lighting a wonderful event.
New Business: There was no new business.

10. Executive Session – Consider Real Property
(1:13:38)
Mr. Bonin made a motion at 8:18 PM to go into Executive Session for the purpose of consideration of real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.

11. Adjournment
(1:14:04)
Mr. Hughes made a motion at 8:57 PM to adjourn. Mr. Bonin seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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