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BOS - December 19, 2017

PostPosted: Thu Dec 14, 2017 11:10 am
by Suzanne Kane
Board of Selectmen
Agenda
December 19, 2017
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. FY 2017 Exit Conference – Melanson Heath & Co., PC

2. Ratify Cardiac Monitor Purchase Recommendation

3. Authorize Board of Assessor’s to Abate Taxes – 104 Main Street

4. 2018 License Renewals – Possible Vote(s):
• Common Victular
• Class II
• Entertainment
• Auto Amusement
• Pool Table

5. Health Insurance Policy – 2nd Reading

6. DPW Discussion – Possible Vote(s)

7. Appoint Board Representative for Police & Fire Union Negotiations

8. Minutes: November 28, 2017, November 28, 2017 – Exec. Session
December 5, 2017

9. Town Administrator’s Report

10. Old/New Business

11. Adjournment
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Future Agenda Items:

TBD:
Joint meeting w/Finance Director, School Committee & Admin, and
Finance Committee, Jon Juhl w/Senator Fattman & Rep McKenna – Old
Grammar School Disposition,

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_______________________________________________________________________
December 19, 2017 - BOS Minutes.pdf
(154.08 KiB) Downloaded 36 times


BOARD OF SELECTMEN
MEETING MINUTES
December 19, 2017

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (Absent), David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Melanson Heath: Frank Biron (President), Jennifer Reddington (Manager)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Police Chief Nick Miglionico, and Jon Juhl (JN Juhl Associates).

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:28)
There were no announcements.

• Citizen’s Forum (00:49)
Jon Juhl handed out a memo (attached) outlining research he prepared regarding assistance in reimbursing education costs resulting from the redevelopment of the Old Grammar School. He stated that funding is available under the Smart Growth Cost Program, along with funding under Chapters 40r and 40s.

1. FY2017 Exit Conference-Melanson Heath & Co., PC (03:04)
In the packet are a letter from Frank Biron dated 12/12/17 and Town of Douglas Annual Financial Statements for FY2017.
Ms. Lovett, Ms. Reddington and Mr. Biron joined the meeting. Ms. Redding presented the Financial Report. In summary, Douglas received a Clean opinion, which is the best opinion that can be received from an independent audit. There is no management letter again this year.
The BOS and Ms. Lovett thanked the financial team and Town departments.

2. Ratify Cardiac Monitor Purchase Recommendation (12:18)
In the packet are a Physio-Control contract dated 12/19/17, a letter from Gloria Chow dated 11/27/17, and a related memo from the Town Administrator.
Mr. Wojcik stated that at the fall town meeting, an appropriation was approved for the purchase of cardiac monitors for both of the Town’s ambulances. The procurement process complied with the spirit of the law using the Request for Proposals process, as there are very few manufacturers of these devices. Mr. Wojcik recommended that the contract be ratified.
Mr. Cortese made a motion to ratify the contract for cardiac monitors from Physio-Control as presented. Mr. Hughes seconded the motion. All-Aye.

3. Authorize Board of Assessors to Abate Taxes-104 Main Street (15:04)
In the packet is an abatement request.
Mr. Wojick stated that in order to clean up the books, this tax bill needs to be removed as it is no longer outstanding.
Mr. Hughes made a motion to ask to the Assessor’s to abate the taxes due for the third and fourth quarters of fiscal 2018 for 104 Main Street. Mr. Cortese seconded the motion. All-Aye.

4. 2018 License Renewals-Possible Vote(s) (17:32)
In the packet are lists of 2018 renewals for Common Victualler, Class II, Entertainment, Auto Amusement, Pool Table, checklists, Entertainment Applications, Fire Dept. Inspection Reports and related materials.
One check for automobile internet sales came back as insufficient funds. That license will be held until those funds are replaced.
Mr. Davis made a motion to approve the 2018 License Renewals for Common Victualler, Class II, Entertainment, Auto Amusement, and Pool Table as presented. Mr. Cortese seconded the motion. All-Aye.

5. Health Insurance Policy – 2nd Reading (19:43)
In the packet is the Town of Douglas Health Insurance Policy.
Mr. Wojcik stated that no changes have been made since the last meeting.

6. DPW Discussion-Possible Vote(s) (19:56)
This item was passed over to be placed on a February meeting agenda.

7. Appoint Board Representatives for Police & Fire Union Negotiations (20:11)
Mr. Wojick stated that one of the bargaining units has invited the Town to the negotiations. Today he met with representatives and set ground rules, which have been used in the past. They will not meet again until 1/22/18.
This item will be placed on next month’s agenda.
Mr. Cortese will reach out to Mr. Bonin to discuss a possible conflict.

8. Approve Minutes: November 28, 2017 Regular and Executive Sessions and December 5, 2017 Regular Session (21:55)
Mr. Hughes made a motion to approve the regular and Executive Session minutes of the November 28, 2017 BOS meetings as presented, retaining the Executive Session minutes in their entirety. Seconded by Mr. Cortese. All-Aye.
Mr. Hughes made a motion to approve the minutes of the December 5, 2017 regular session BOS meeting as presented. Seconded by Mr. Cortese. All-Aye.

9. Town Administrator’s Report (23:04)
Mr. Wojcik stated that the BOS is scheduled to meet 1/2/18 and 1/16/18. Both of those BOS meetings follow a Monday holiday.
Town Hall will be closed 12/26/17.
Mr. Wojcik would like to take a different approach to the budget message. He would like the current year’s budget to include medium to long-term perspectives in order to project revenues and expenditures out five years. His message to department heads will include that perspective.
Mr. Wojcik stated that procurement class training is essential. He will be reporting in January on what has been learned from the primary school and Municipal Center gym roof projects. The Town has been interacting through the roofing manufacturer, installer, and architect to arrive at a diagnosis as to why these two roofs have leaks. At the primary school, a couple simple problems were identified and remedied. The gym roof has more complicated issues. A workmanship warranty may need to be pursued with the installer.
The grant application for OSHA training for relevant employees has been finalized. Once that regimen has been established, everyone will be up to speed on OSHA 10.

10. Old/New Business (30:34)
Old Business: There was no old business.
New Business: There was no new business.

11. Adjournment
(31:01)
Mr. Hughes made a motion at 7:31 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary