April 19, 2017 BFCC meeting

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April 19, 2017 BFCC meeting

Postby Mary Wright » Tue Jul 25, 2017 7:25 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE MEETING MINUTES
APRIL 19, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
April 19, 2017 at the Municipal Center. Mr. Holland called the meeting to order at 7:30 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer)
ABSENT: Virginia Howe (Excused)

1. GREEN ENERGY
Article 18-Adopt Stretch Energy Code
Mr. Cundiff gave an overview of Article 18. The Stretch Energy Code (SEC) is one component of becoming a “Green Community” under the Dept. of Energy Resources’ (DOER) Green Communities Act. A couple months ago, the Board of Selectmen (BOS) entered into an agreement with the State called the Community Compact Agreement, which requires the Town to attempt to become a Green Community. One of the five criteria is to adopt the SEC. The SEC is a local requirement that pertains to building codes in Massachusetts. Once Douglas becomes a Green Community, it is eligible for grants.
Mr. Cundiff stated that he believes Douglas has satisfied the first and second requirements, which are to adopt as-of-right siting for RE/AE generation, R&D or manufacturing, and adopt an expedited permitting process. The Town is working on the third requirement with the Central Mass. Regional Planning Commission (CMRPC), which is to create an energy reduction plan to reduce energy use by 20% in five years.
Michael Berry, ICF International-Stretch Code Presentation/Discussion
Mr. Berry presented his background and qualifications. He gave an overview of how the SEC differs from the Douglas building codes. The only difference is that Douglas needs a HERS Rater to provide an energy model. Mr. Berry’s presentation included the source of funding, SEC misconceptions, the differences between the SEC and the base code, what the SEC applies to, HERS Raters, SEC documentation, and residential and commercial incentives. Mr. Berry presented an SEC modeling analysis. Mr. Berry is willing to attend the May 1, 2017 Town Meeting to answer questions, etc.
In response to Mr. Holland’s question, Mr. Berry will look into whether or not homeowners who purchase energy from an intermediary are still eligible for incentives. A discussion was held.
Carol Gogolinski, 55 Island Road cautioned that more research should be done into the SEC before adopting it. Mr. Cundiff stated that adopting the SEC does not have the ramifications of becoming a Green Community. He would suggest making a recommendation.
Ms. Mosczynski made a motion to recommend that the Town adopt the Stretch Energy Code. Ms. O’Melia seconded the motion. Vote: Aye-3, No-2.

2. MUNICIPAL CENTER AND PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal HVAC Project
Complete.
-Municipal Roof and Primary School Roof Projects
Mr. Cundiff stated that the third pay requisition has been submitted to the architect for review. George O’Neil of Gorman Richardson Lewis Architects (GRLA) will be coming next week to do an inspection on the punch list items. Greenwood is claiming that the work is 100% complete.
-Windows-Status, Article 9
Mr. Cundiff included drawings in the packet. None of the numbers have changed. He reviewed some of the documents in the packet. The remaining budget for windows removes all contractual obligations for the other scope items done so far. This, combined with Article 9 in the packet, would add $67,100 to the $127,878, and based on Mr. O’Neil’s estimate of $136,000, there should be adequate funds.
The BFCC needs to decide to do the bid documents as add alternates (not recommended by Mr. O’Neil) or have unit prices with quantities. As long as they are within 20% of the estimate for quantities and cost, they are good to go as far as fluctuating scope. A discussion was held. Mr. Cundiff will ask Town Counsel for his opinion on the contract.
Mr. Cundiff will ask Mr. O’Neil for his unit cost breakdown for the $136,000 estimate, substituting for Pella, and a materials comparison. The schedule shows that final bid documents will be available April 26, 2017, and the bidding phase would begin April 27. Mr. Cundiff suggested to Mr. O’Neil to delay that process until after the May 1, 2017 Town meeting so that the budget is known. The BFCC was in agreement.

3. DISCUSSION
Article 17-Amend General Bylaws-Article 10 - BFCC
Mr. Cundiff stated that the BOS put this article forth on the warrant. It has to do with the general bylaw establishing the parameters of the BFCC. It increases the threshold by which projects need to come before the BFCC from $10,000 to $50,000, which is consistent with the new procurement laws.
Mr. Fitzpatrick made a motion to recommend that the Town oppose Article 17. Ms. Brown seconded the motion. Vote: Unanimous. Mr. Holland will make this report at Town Meeting.
Article 9-Capital Improvements Plan
Mr. Cundiff stated that within the Capital Plan, they are seeking additional funds of $67,100.
Mass. Office on Disability-Community Grant opportunity
Mr. Cundiff stated that there are grant funds available to make some buildings handicapped accessible. A letter from the Mass. Office on Disability is included in the packet.

4. MEETING MINUTES: January 18, 2017
Ms. Mosczynski made a motion to approve the January 18, 2017 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Aye-4, Ms. O’Melia abstained.

5. ADJOURNMENT
Ms. Brown made a motion to adjourn the BFCC meeting at 9:00 PM. Ms. Mosczynski seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
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