May 17, 2017 BFCC meeting

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May 17, 2017 BFCC meeting

Postby Mary Wright » Tue Jul 25, 2017 7:28 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE MEETING MINUTES
MAY 17, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
May 17, 2017 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:06 PM.

ATTENDANCE
PRESENT: Linda Brown, Michael Fitzpatrick, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer)
ABSENT: Sean Holland (Chairman-Excused), Virginia Howe (Excused)

1. REORGANIZATION
It was decided to reorganize at the next meeting when all of the members are present.

2. MUNICIPAL CENTER AND PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal HVAC Project
Complete, however there are some issues that have been found that are under warranty. A discussion was held.
-Municipal Roof and Primary School Roof Projects
Mr. Cundiff stated that George O’Neil of Gorman Richardson Lewis Architects (GRLA) has said that the work is complete. An inspection was performed on May 4, 2017. All the field issues are complete. Mr. O’Neil is waiting for the contractor to submit close out documents and confirmation from the roofing contractor that the seam between the new and old roofs is covered under the new warranty.
-Windows-Status, Article 9
Mr. Cundiff stated that the project was advertised today in the Central Register. The bids are due June 7, 2017 at 2:00 PM. The pre-bid walkthrough for May 18, 2017 needs to be changed. Window specs are based on Marvin Integrity. Mr. Cundiff presented an updated budget spreadsheet, which now includes a line item for the environmental consultant, TRC. There is approximately $178,000 in the budget. They currently have contracts with GRLA and TRC totaling $29,000, leaving approximately $148,000 for the windows.
The GRLA scope for the fire alarm work ($14,000) carried in the contract value was eliminated and will not be expended. GRLA has a deficit in their budget of approximately $30,000 for the project, and they may come to the BFCC for a request for scope adjustment. A discussion was held. Mr. Cundiff will ask Mr. O’Neal and/or his boss to attend the next meeting.
-Fire Alarm Upgrade
Mr. Cundiff stated that Mr. O’Neal submitted a scope of work to Adam Furno, Facilities Maintenance Manager for the Municipal Center fire alarm upgrade. Mr. Furno carried a budget for the work to Town Meeting and it was approved. That project will start moving forward and the BFCC will be involved.

3. GREEN ENERGY
Mr. Cundiff stated that they are continuing to work with Central Mass. Regional Planning Commission (CMRPC) on the five criteria for the Green Communities program. CMRPC is applying for a grant with the State to fund their assistance in achieving these criteria. The Stretch Code was adopted at Town Meeting; this is criterion 5. The implementation date will be retroactive to the date that it was first advertised for Town Meeting.
Mr. Cundiff and administrators have met with a vendor who is proposing to put solar panels on school buildings to cover the electricity usage at the school at a reduced rate. He feels it is a good opportunity, and the offer is being considered. Mr. Cundiff feels there would be a benefit to hire a consultant to work with the Town in structuring an agreement with a vendor. A discussion was held.

4. DISCUSSION
Article 17-Amend General Bylaws-Article 10 - BFCC
Mr. Cundiff stated that this passed at Town Meeting and therefore the jurisdiction of the BFCC has been increased from $10,000 to $50,000.
Article 9-Capital Improvements Plan
Mr. Cundiff stated that based on the $50,000 jurisdiction, the BFCC will be assisting with the Municipal Center window replacement project and the Municipal Center fire alarm upgrade.
Mass. Office on Disability-Community Grant opportunity
Mr. Cundiff stated that there are grant funds available to make some buildings handicapped accessible. He has shared this information with the Library Trustees. Mr. Cundiff is willing to reach out to architect Charlie Van Voorhis, who worked on the plans for the library ADA renovation.

5. MEETING MINUTES: February 15 and April 19, 2017
Approval of the February 15 and April 19, 2017 BFCC meeting minutes was deferred to the next meeting.

6. OTHER BUSINESS
There is a meeting conflict with ZBA. It was decided to meet on the first Wednesday of the month if an extra meeting is needed, starting in July. It was decided to meet on June 14, 2017.
Mr. Fitzpatrick asked on the status of the primary school exterior door replacement and Police Dept. floor projects. Mr. Cundiff did not have any information on those projects. The departments control the projects.

7. ADJOURNMENT
Ms. Brown made a motion to adjourn the BFCC meeting at 7:51 PM. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 495
Joined: Thu Jan 12, 2012 8:56 pm

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