June 14, 2017 BFCC meeting

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June 14, 2017 BFCC meeting

Postby Mary Wright » Tue Jul 25, 2017 7:32 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE MEETING MINUTES
JUNE 14, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
June 14, 2017 at the Municipal Center. Mr. Holland called the meeting to order at 7:07 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Virginia Howe, Shirley Mosczynski (Vice Chairperson)
NON-VOTING: William Cundiff (Town Engineer), Adam Furno (Facilities Maintenance Manager)
ABSENT: Michael Fitzpatrick (Excused), Rebekka O’Melia (Excused)

1. MUNICIPAL CENTER AND PRIMARY SCHOOL ROOF CAPITAL PROJECTS
-Municipal HVAC Project
Complete. Mr. Furno stated that Riverdale has completed the small amount of work that was remaining to be done.
-Municipal Roof and Primary School Roof Projects
Mr. Cundiff stated that Greenwood still owes the Town one more pay requisition and paperwork before the end of this month. George O’Neil of Gorman Richardson Lewis Architects (GRLA) stated that yesterday he received a portion of the close-out documentation and warranties. The ponding at the seam was brought to the attention of the manufacturer through Greenwood, and the manufacturer stated that, for warranty purposes, they would be satisfied with placing another seam on top of the seam where the ponding is occurring. That has been done. Tapered insulation was added to the slope.
-Windows-Status
Mr. Cundiff included a schedule, a budget status and a summary of the bid results in the packet. Invoices from GRLA and TRC are being processed.
Mr. Cundiff stated that today was the bid opening. Three bids were received. The engineer’s estimate for the project is $115,000. The bids received were for $82,000, $114,700 and $158,000. The low bid did not include a DCAMM Update Statement, which is required by State law. This means that the low bid must be discarded according to the Attorney General. A discussion was held regarding the remaining two bids.
Ms. Mosczynski made a motion to recommend Vareika Construction Corp. to the Board of Selectmen for the municipal windows project in the amount of $114,700. Ms. Brown seconded the motion. Vote: Unanimous.
Mr. Cundiff will follow up with reference calls.
Mr. O’Neil reviewed his summary. GRLA is currently working at a deficit of $42,000. He articulated tasks to give some basis for considering additional monies: BFCC meetings, extended project durations, and additional punch list items. The BFCC would have liked more notice of the extended costs. They asked if some of the contractors could own some of Mr. O’Neil’s costs. Mr. O’Neil will look at the contracts.
Mr. Cundiff will present an overview of the project, as a whole, at the next meeting.
It was decided to schedule a BFCC meeting for June 21, 2017 to make a decision on the ASA.



2. DISCUSSION
Article 9-Capital Improvements Plan
Mr. Cundiff included a proposal from Modern Architectural Glazing from 2014 for the gym windows and a link for designer selection procedures. Mr. Furno presented a window “glass” sample. He suggested soliciting proposals from engineers. He is hoping to have the design plans and estimates ready for the fall. Mr. Cundiff suggested asking GRLA for a written proposal for the gym windows replacement. The BFCC was in agreement.
Municipal Fire Alarm System
Mr. Cundiff stated that GRLA submitted a proposal for the design of the system at Mr. Furno’s request in the amount of $101,500.
Ms. Brown made a motion to authorize the Board of Selectmen or the Interim Town Administrator to move forward with the proposal from Gorman Richardson Lewis Architects for the Municipal Fire Alarm System. Ms. Howe seconded the motion. Vote: Unanimous.
Mass. Office on Disability-Community Grant opportunity
Mr. Cundiff stated that he shared the information regarding this grant with the Library Trustees and Library Director, Justin Snook. Charlie Van Voorhis offered a proposal to them to prepare some sketches that would accompany the grant application with the focus to be the bathroom and front entrance. The Trustees authorized the proposal. Mr. Snook is in the process of writing the grant application. The application is due at the end of the month.

3. GREEN ENERGY
Mr. Cundiff stated that he is continuing to work with Central Mass. Regional Planning Commission (CMRPC) on the five criteria for the Green Communities program. Mr. Cundiff needs to follow up with some departments regarding comments from CMRPC. He needs to get letters from Town Counsel indicating that the Town bylaws satisfy the requirement for by-right zoning for some energy components.
Solect Energy of Hopkinton approached the Town with an energy proposal to provide solar on the schools and the Municipal Center roofs. They would sell the energy to the Town at a reduced rate. Mr. Cundiff has spoken with School Superintendent Norm Yvon, School Business Manager Cortney Keegan, School Facilities Manager Jeff Kollett, Interim Town Administrator Jim Purcell, and Finance Director Jeanne Lovett about the proposal, and it was the consensus that this may not make sense for the Town at this point.
Mr. Cundiff included a weblink for information on LED lighting. The Metropolitan Area Planning Commission has a contract with the State to oversee a grant program for converting municipalities’ street lighting to LED. The grant would pay for a third. Currently, the Town leases the equipment from National Grid (S1), which is more expensive than if the Town owned the equipment (S5). If Douglas becomes a Green Community, there is another grant Douglas would be eligible for that would pay for another third. The reduction in costs for street lighting could reach 15%.
Another option would be to call National Grid and tell them to convert all the street lights to LEDs at no cost to Douglas saving approximately $3,000-$4,000/year for the energy cost of the street lights.

4. MEETING MINUTES: February 15, April 19, and May 17, 2017
Approval of the February 15 and April 19, 2017 BFCC meeting minutes was deferred to the next meeting.

5. OTHER BUSINESS
The BFCC will reorganize at the next meeting.

6. ADJOURNMENT
Ms. Howe made a motion to adjourn the BFCC meeting at 8:14 PM. Ms. Mosczynski seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 475
Joined: Thu Jan 12, 2012 8:56 pm

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