July 12, 2017 FBCC meeting

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July 12, 2017 FBCC meeting

Postby Mary Wright » Fri Oct 13, 2017 9:16 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
JULY 12, 2017

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
July 12, 2017 at the Municipal Center. Mr. Holland called the meeting to order at 7:07 PM.

ATTENDANCE
PRESENT: Sean Holland (Chairman), Linda Brown, Michael Fitzpatrick, Virginia Howe, Shirley Mosczynski (Vice Chairperson), Rebekka O’Melia
NON-VOTING: William Cundiff (Town Engineer)
ABSENT:

1. REORGANIZATION
Ms. Howe made a motion to nominate Sean Holland as Chairman of the Building & Facilities Construction Committee. Ms. Mosczynski seconded the motion. Vote: Unanimous.
Ms. Howe made a motion to nominate Shirley Mosczynski as Vice Chairman of the Building & Facilities Construction Committee. Mr. Fitzpatrick seconded the motion. Vote: Unanimous.

2. MUNICIPAL BUILDING & PRIMARY SCHOOL ROOF CAPITAL PROJECTS:
- Gorman Richardson Lewis Architects (GRLA) ASA-8
Mr. Cundiff included an email from George O’Neil in the packet which reviews what GRLA is submitting. It has been revised from the last meeting.
It is in the contract document that Mr. O’Neil is to identify cost overages, however there is no guarantee that it will happen. Mr. Fitzpatrick read in the contract (section 8.1) where it states that GRLA is required to get written approval from the awarding authority before additional work is performed for additional compensation. He also read section 5.1 which outlines the designer’s professional responsibilities. Mr. O’Neil’s email was reviewed. Mr. Fitzpatrick does not feel they should be paying in excess of the scope of work. Ms. O’Melia agreed. A discussion was held.
Mr. Cundiff will communicate the BFCC’s opinions to the Interim Town Administrator (ITA).
Mr. Cundiff presented a current budget summary. The funds remaining are approximately $49,000.
Mr. Cundiff received an invoice from GRLA yesterday and was surprised to see seven hours billed for the preparation of ASA-8 and for attendance at those meetings. He does not feel those hours should be included in the bill. A discussion was held.
-Windows
Mr. Cundiff stated that the contract was signed yesterday by the ITA. Mr. O’Neil did issue an email with a Notice to Proceed.

3. GREEN ENERGY
Mr. Cundiff has been communicating with CMRPC.
Mr. Cundiff reviewed an email from Metropolitan Area Planning Council (MAPC) regarding LED street lighting. Douglas pays approximately $45,000/year to operate incandescent street lights. Douglas is on an S1 Program-Douglas pays the electrical bill and National Grid provides the electricity and the infrastructure and maintenance. National Grid could change all the bulbs to LED, saving approximately $4,000/year.
Douglas could convert to an S5 Program-the town purchases the equipment, converts to LED and the town owns the capital costs and operating costs. The town could save 20% of the operating costs. Douglas would need to hire a consultant to survey each light regarding its ability to be retrofitted. MAPC would contract someone to survey the lights, and the grant would cover 1/3 of the cost to hire the consultant and the retrofit. The Dept. of Energy Resources estimated a grant amount of $26,000. Another third could be paid for under the Green Communities, leaving only $26,000 for Douglas to pay.
It was the consensus of the BFCC to stay with the S1 Program.

4. MISCELLANEOUS
-Article 9 – Capital Improvement Plan: There was no discussion.
-Gym Window Replacement: There has been no further action.
-Municipal Fire Alarm System: They are not proceeding with this at this time.
-Mass Office on Disability Community Grant Opportunity: The Library Trustees have submitted a grant application with the help of Charlie Van Voorhis.

5. MEETING MINUTES: February 15, April 19, May 17, & June 14, 2017
Ms. Brown made a motion to approve the February 15, 2017 BFCC meeting minutes as presented. Ms. Howe seconded the motion. Vote: Aye-4, Ms. Mosczynski and Mr. Holland abstained.
Ms. Mosczynski made a motion to approve the April 19, 2017 BFCC meeting minutes as amended. Ms. Brown seconded the motion. Vote: Aye-5, Ms. Howe abstained.
Ms. Mosczynski made a motion to approve the May 17, 2017 BFCC meeting minutes as presented. Ms. Brown seconded the motion. Vote: Aye-4, Ms. Howe and Mr. Holland abstained.
Ms. Howe made a motion to approve the June 14, 2017 BFCC meeting minutes as presented. Ms. Mosczynski seconded the motion. Vote: Aye-4, Mr. Fitzpatrick and Ms. O’Melia abstained.

6. ADJOURNMENT
Ms. Mosczynski made a motion to adjourn the BFCC meeting at 8:10 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 500
Joined: Thu Jan 12, 2012 8:56 pm

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