June 20, 2017 Finance Committee meeting

June 20, 2017 Finance Committee meeting

Postby Mary Wright » Mon Oct 16, 2017 6:52 pm

FINANCE COMMITTEE MEETING
TUESDAY, JUNE 20, 2017

A meeting of the Finance Committee (FC) was held on Tuesday, June 20, 2017 in the Board of Selectmen’s Office. Ms. Holmes called the meeting to order at ? PM.

ATTENDANCE:
PRESENT: Pamela Holmes (Chair), Brett Argall, Eric Chamberlain, Howard D’Amico, Carol Gogolinski, Ryan Hogan (Vice Chair), Michael Hutnak (arrived 18 mins into the meeting)
ABSENT: Jerome Kocur, Cynthia Shurick
NON-VOTING: Jeanne Lovett (Finance Director)

1. RESERVE FUND TRANSFERS
Ms. Holmes presented a request for $1,000 to pump out the Fire Dept. septic relating to unresolved issues with the septic system pipes. The issues remain unresolved. Ms. Lovett stated that Mr. Adam Furno, Facilities Maintenance Manager, feels that an engineer may need to be hired in order to determine where the pipes are in order to correct the problem properly. The As-Built Plans cannot be found.
Mr. Hogan made a motion to approve the transfer of $1,000 from the Reserve Fund to the Fire Department Expense account as presented. Mr. D’Amico seconded the motion. Vote: Unanimous.
Ms. Holmes presented a request from the Highway Dept. for $2,000 for road repairs and maintenance due to the requirements of the new MS-4 Stormwater Compliance Laws relating to street sweeping.
Mr. D’Amico made a motion to approve the transfer of $2,000 from the Reserve Fund to the Dept. of Public Works Expense account as presented. Mr. Argall seconded the motion. Vote: Unanimous.
Ms. Holmes presented a request from the Ambulance for $2,500 for recurring repairs to the 2011 Chevrolet ambulance. General Motors has agreed to reimburse the Town for some of the expenses. A discussion was held, including the fact that the Ambulance Receipts Reserved Account is not covering the cost of the new ambulance nor personnel.
Mr. D’Amico made a motion to approve the transfer of $2,500 from the Reserve Fund to the Ambulance Expense account as presented. Ms. Gogolinski seconded the motion. Vote: Unanimous.
Ms. Holmes presented a request for $8,500 for Fire Salaries due to the increase in mutual aid calls and the unfortunate incident of a drowning victim. A discussion was held.
Fire Chief Kent Vinson joined the meeting and talked more about the septic problem at the fire station, the problems with the 2011 Chevrolet ambulance, and mutual aid.
Mr. D’Amico made a motion to approve the transfer of $8,500 from the Reserve Fund to the Fire Salaries account as presented. Mr. Chamberlain seconded the motion. Vote: Unanimous.


2. APPROVE MEETING MINUTES: March 28, April 3, April 11, & May 1, 2017
Mr. D’Amico made a motion to approve the May 1, 2017 Finance Committee meeting minutes as presented. Mr. Hutnak seconded the motion. Vote: Unanimous.
Mr. Argall made a motion to approve the February 28, 2017 Finance Committee meeting minutes as presented. Mr. Hutnak seconded the motion. Vote: Aye-6, Mr. Chamberlain abstained. (These minutes were previously approved at the March 28, 2017 meeting.)
Mr. Argall made a motion to approve the March 28, 2017 Finance Committee meeting minutes as presented. Mr. D’Amico seconded the motion. Vote: Aye 5, Ms. Holmes and Mr. Chamberlain abstained.
Mr. Argall made a motion to approve the April 3, 2017 Finance Committee meeting minutes as presented. Mr. Hutnak seconded the motion. Vote: Aye-4, Ms. Holmes, Mr. D’Amico and Mr. Chamberlain abstained.
Approval of the April 11, 2017 Finance Committee meeting minutes was deferred to the next meeting.

3. REGIONALIZATION
Ms. Holmes stated that she saw in the newspaper that the Senior Center is looking to merge with another community. Ms. Gogolinski stated that she knows Douglas residents that attend the Senior Center in Sutton.
Ms. Holmes asked Ms. Lovett if any department heads are contemplating regionalizing. Mr. Hogan does not think that the Library Trustees are thinking of regionalizing, judging by their meetings. Ms. Gogolinski feels this is because of State regulations and danger of decertification. Mr. Argall feels that regionalization of Town services must be explored.

4. REORGANIZATION
Ms. Holmes stepped down as Chair and Ms. Lovett opened recommendations for Chair of the Finance Committee.
Ms. Holmes made a motion to nominate Ryan Hogan as Chair of the Finance Committee. Mr. D’Amico seconded the motion. Mr. Hogan has one year remaining on his current term. His future with the Committee is unclear. He presented the changes he would make. A discussion was held. Vote: Unanimous.
Mr. Hogan took over as Chair of the meeting and opened recommendations for Vice Chair.
Mr. Hogan made a motion to nominate Howard D’Amico as Vice Chair of the Finance Committee. Ms. Holmes seconded the motion. A discussion was held. Vote: Unanimous.

5. OLD/NEW BUSINESS
Future meeting topics: Worcester Regional Planning Commission (WRPC) for the 9/26/17 meeting, review of the Fire Dept.’s first quarter receipts, Division of Local Services, economic development, regular updates from the new Town Administrator, formal invitation process to the Board of Selectmen (BOS), and regionalization.
It was the consensus that the FC will continue to meet the second and fourth Tuesdays for at least September and October, 2017 (9/12, 9/26, 10/10, 10/24). There will be no meetings in July or August.
A discussion was held regarding the fact that the FC has no information regarding the financial impacts of the proposed medicinal marijuana growing facility.
A discussion was held regarding joint meetings between the FC, BOS and School Committee. Mr. D’Amico and Ms. Holmes are in favor of continuing the meetings. Mr. Hogan stated that the Chair of the BOS, Kevin Morse, has stated that he will meet quarterly with the Chairs of the School Committee and FC in lieu of regular joint meetings. A discussion regarding approaching the BOS about continuing the meetings can be held in the fall. Mr. Hogan will reach out to Mr. Morse. Mr. Hutnak asked to be emailed copies of the BOS minutes. Ms. Lovett will put in the request to Suzanne Kane.
A discussion was held regarding the role of the FC as stated in the Town by-laws and State regulations.

6. ADJOURNMENT
Mr. D’Amico made a motion at (1hr 34 mins) PM to adjourn the Finance Committee meeting. Ms. Holmes seconded the motion. Vote: Unanimous.

Respectfully submitted,

Mary Wright
Recording Secretary
Mary Wright
 
Posts: 452
Joined: Thu Jan 12, 2012 8:56 pm

Return to Finance Committee Minutes & Agendas - 2017

Who is online

Users browsing this forum: No registered users and 1 guest

cron