BOS - March 6, 2018

BOS - March 6, 2018

Postby Suzanne Kane » Thu Mar 01, 2018 1:33 pm

Board of Selectmen
Agenda
March 6, 2018
Municipal Center Resource Room


7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Cannabis Growth Discussion – Peter DeCarlo

2. Sokol Club – Discuss Food Service Requirements under Liquor License
Possible Vote(s)

3. Green Communities Grant Administration Scope of Work
Possible Vote(s)

4. Road Use Request – Tri State Trek Annual Fundraiser
Possible Vote(s)

5. Appointment – Capital Improvement Department Rep

6. Budget Review

7. Release Executive Session Minutes

8. Minutes – February 20, 2018, February 20, 2018 – Exec Session

9. Administrator’s Report

10. Old / New Business

11. Adjournment
_______________________________________________________________________________________
Future Agenda Items

March 20th :
Review Warrant, Class II License Application, Beagle Club –
Change of Directors

April: Approve & Sign Warrants, Vote on Budget, Assign Motions, Meet
with Town Moderator & Town Clerk
_______________________________________________________________________________________
_______________________________________________________________________________________
March 6, 2018 - BOS Minutes.pdf
(166.64 KiB) Downloaded 76 times

BOARD OF SELECTMEN
MEETING MINUTES
March 6, 2018
Approved March 20, 2018


Call to Order

Vice Chairman David Cortese called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman-Arrived 7:49 PM), Tim Bonin, David Cortese (Vice Chairman), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Sokol Club: Roger Manyak, Maureen Gallant
Other Staff and Citizens: Peter DeCaro, Susan Spencer (Worcester Telegram & Gazette), Jeanne Lovett (Finance Director), Fire Chief Kent Vinson, Police Chief Nick Miglionico, Joe Biagioni (Library Trustees), Justin Snook (Library Director), Jillian Carneiro (School Committee), Sherry Zetlan (School Committee), John Furno (Highway Superintendent), Shirley Mosczynski and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements
(00:37)
There were no announcements.

• Citizen’s Forum
(00:39)
No one came forward.

1. Cannabis Growth Discussion-Peter DeCaro (13:42)
Mr. DeCaro, CEO of Medicinal Alternatives, and Atty. Phil Silverman joined the meeting. Mr. DeCaro requested that the current Host Agreement be amended to allow them to cultivate and process products to be sold for recreational use. There would be no product sales. The current agreement only allows them to cultivate for medicinal use.
Mr. DeCaro updated the BOS with the progress on their facility. He is expecting the project to be finished in June or July. A discussion was held.
The BOS will decide how to approach the change. Mr. Cortese will be involved in that negotiation.

2. Sokol Club-Discuss Food Service Requirements under Liquor License, Possible Vote(s) (00:48)
In the packet are memos from Ms. Kane dated 2/15/18 and 3/1/18, an email from Atty. Bowen dated 2/20/18, copies of Facebook posts, a certified letter to Ms. Gallant dated 2/21/18 and other related emails and materials.
Ms. Kane stated that when the Sokol Club was a club, they had a club liquor license and were not required to have a Common Victuallers license. Once they changed, Ms. Kane informed Ms. Gallant that the Sokol Club may need a Common Victuallers License. Recently, it has come to Ms. Kane’s attention that they have been preparing and selling food.
Ms. Gallant joined the meeting. She stated that the club does serve food on Saturday afternoons. They have people that are Serve Safe certified. She had no objection to obtaining a Common Victuallers license.

3. Green Communities Grant Administration Scope of Work, Possible Vote(s) (02:41)
In the packet is a Proposed Scope from CMRPC dated 2/6/18 and related materials.

Mr. Wojcik stated that the Town is participating in the Green Communities program and was awarded a grant of just over $145,000. The BOS has authorized the street light purchase and LED retrofit project, which will save approximately 2/3 of the Town’s current energy costs. The administration of the grant is labor intensive. The proposal is to have the Central Mass. Regional Planning Commission (CMRPC) administer the grant for the Town and make sure the Town is in compliance. There is a timeline and scope of work at a cost of $14,000 to be paid from the grant itself.
Mr. Hughes made a motion to approve the Green Communities Grant administration scope of work for CMRPC as presented. Mr. Bonin seconded the motion. Aye-3.

4. Road Use Request-Tri State Trek Annual Fundraiser, Possible Vote(s) (04:53)
In the packet is a letter from Megan Kosciak dated 2/9/18, a Certificate of Liability, and related emails and materials.
Ms. Kane presented the application, which is for an annual fundraiser for ALS. Neither Highway, Police nor Fire had any issues.
Mr. Bonin made a motion to authorize Chairman Kevin Morse to sign the approval form for the Tri-State Trek to occur June 22, 2018 to June 24, 2018, as presented. Mr. Hughes seconded the motion. Aye-3.

5. Appointment-Capital Improvement Representative
(06:00)
Ms. Kane stated that there are currently two openings on the Capital Committee, both for Citizens at Large. The School Committee supports Mr. Argall’s appointment.
Mr. Hughes made a motion to appoint Brett Argall as the Citizen at Large for the Capital Committee for a term ending June 30, 2021. Mr. Bonin seconded the motion. Aye-3.

6. Budget Review (24:09)
Mr. Wojcik stated that the goal was to create a five year budget projection. He presented a slide presentation which included a spreadsheet model. The department heads presented their requests based on what they felt it would take to run their departments.
The School Dept. submitted a budget that has a 3.5% increase over last year. The Blackstone Valley Tech (BVT) assessment will increase 28.5% ($260,000) and School Transportation will increase by 13.6%.
The Town’s budget request is up about 3.7%, which includes adding a paramedic each year, health insurance and pension contribution increases, and COLA increases. The total bottom line for the municipal side is $12.68 million.
If all the departments were funded as requested, the bottom line would be a $933,000 deficit. By year five, the Town would have a $4.2 million deficit. Mr. Wojick presented several scenarios to get the budget back into balance.
Of the top 10 accounts in terms of growth in the budget, four of them are health insurance. If the Town were to increase the deductible, without any additional Town assistance (HSA), the premium would be reduced 7%. Regionalization of Dispatch could result in large savings, however there is a cost of $115,000. Also, there would no longer be the opportunity to absorb overtime by using dispatch, and the overtime budget would need to increase substantially.
School Transportation contract negotiation was discussed. The increase this year since September in Special Education Transportation is 36%.
If all of these difficult policy decisions are taken, the budget could possibly be balanced for the next three years, but Mr. Wojcik does not see how a budget deficit could be avoided in years 4 and 5. A revenue stream from the marijuana facility is included in these projections. A discussion was held, including OPEB (Other Post-Employment Benefits), economic development, and the tax levy. Mr. Wojick explained how an increase in business in Town would not dramatically increase Revenues to the Town.
It was decided to meet next Wednesday, March 14, 2018 and then weekly on the Tuesdays opposite Finance Committee meetings starting at 7:00 PM in order to work on presenting the BOS budget to the Finance Committee by the end of the month.
Mr. Biagioni and Mr. Snook joined the meeting. Mr. Biagioni feels the library would be first to be cut. He does not feel the library would survive a closure, even if only for one season. If the library is going to be cut from the budget, he asked that the BOS ask for a Proposition 2.5 override. The library’s budget is 0.6% of the overall budget.
Lori Colbert of 11 Crescent Lane has not voted in favor of a Proposition 2.5 override in the past, but she would in support of the library. For her family, a library is a necessity and a core value.
Mary Buller of 64 Locust Street, Michelle Payson of 93 Franklin Street, Kelli Grady of 55 Southeast Main Street, Mary Sughrue-Yacino of 54 Cross Street, Ramona Williams of 96 Eagle Drive, John Petraglia of 73 Wallis Street, Amy Kagels of 123 Manchaug Street, Brian Murphy of 93 Northwest Main Street, Rich Preston of 165 Main Street and Katie Wall of Cottage Street spoke in favor of the library and community.
Eric Chamberland of 22 Charles Street asked if the State representatives have offered any support or proposals. Mr. Morse has had conversations with Rep. McKenna and Sen. Fattman and they are very aware of Douglas’ financial difficulties and that the PILOT program and Chapter 70 formula are not working as they should. Mr. Morse does not feel it is realistic to expect dramatic changes in the funding from these sources in the next 3-5 years. Rep. McKenna has corresponded extensively with the Chairman of the State Finance Committee regarding PILOT.
Becky Charniak of 10 Pine Street spoke in favor of the library. She is concerned about what services would be cut next. She asked if a method to get this information to all of Douglas residents has been discussed, and she asked how citizens can work to move this forward. Mr. Morse stated that the BOS meetings are rarely attended, Ms. Kane has sent out mailings to residences, information is posted on the Town’s website and Dynamic Douglas, and many boards and committees have vacant seats. Mr. Morse welcomes volunteerism and suggestions.
Shirley Mosczynski of 60 Oak Street asked how much is in Free Cash and Stabilization and if there are any recommendations for the use of Free Cash. She cautioned that when a department is eliminated, there are still costs associated with unemployment and maintaining the vacated space. Ms. Lovett replied that Free Cash was certified at $1.588,634. They are projecting another $200,000 will go into the Snow & Ice Account. $282,000 is planned to be put back into Stabilization this year. After some transfers made at Town Meeting, the balance in Free Cash for Capital is $476,792. $1,113,854 is the balance in Stabilization. A discussion was held, including getting the word out to the public.
Rich Preston of 165 Main Street asked if charging a school transportation fee had been discussed. Ms. Zetlan stated that it has been discussed many times. The State mandates that a town must provide bussing for K-6, and there are no sidewalks down Rte. 16. It has been decided by the School Committee that charging a Transportation fee would not be a savings. She offered to send Mr. Preston the policy.
Mr. Dearborn stated that the entire Town needs to get together to solve this issue.
Ginger Petraglia of 73 Wallis Street asked why the BOS is not requesting a Proposition 2.5 override that would address all of the financial problems. Mr. Morse stated that the BOS has asked for an override twice and it has been voted down. He feels it would be voted down again. He would not support another request for an override until all other resources are exhausted.
Victoria Giancola of 144 South Street asked Mr. Snook if he knew of any other towns in Massachusetts that closed their library and what was the impact on the town. Mr. Snook is not aware of any. If Douglas’ library becomes decertified, then Douglas taxpayers cannot use libraries in other towns. Betsy Youngsma of 1 Southwest Main Street suggested a regional library. Mr. Snook replied that the budgetary obligations for a regional library would be the same; no money would be saved.

7. Release Executive Session Minutes (07:09)
Ms. Kane had Town Counsel review the minutes that have been approved and held. In the packet is a list of Executive Session minutes that should be released and ones that should not.
Mr. Hughes made a motion to release Executive Session meeting minutes as presented. Mr. Bonin seconded the motion. Aye-3.

8. Approve Minutes: February 20, 2018 Regular and Executive Session (08:13)
Mr. Hughes made a motion to approve the minutes of the February 20, 2018 regular and Executive session BOS meetings as presented, retaining the Executive Session minutes in their entirety. Seconded by Mr. Bonin. Vote: Aye-3.

9. Town Administrator’s Report (08:58)
Mr. Wojcik stated that Town Hall will be closed tomorrow, May 7, 2018 due to the forecasted Nor’Easter.
The Capital Committee meeting scheduled for May 7, 2018 has been cancelled. Mr. Wojcik asked residents who are interested in the budget and financial interests of the Town to attend and/or consider becoming a member. He said that there are $17 million in Capital requests; half of that is a request for a police station.
Work is being done to try to keep private roads open for emergency service vehicles.

10. Old/New Business (2:11:17)
Old Business: Mr. Bonin asked to increase efforts with the State regarding PILOT funding. Mr. Morse suggested getting multiple communities involved.
New Business: Mr. Bonin made a motion to appoint Dave Cortese and Kevin Morse as the BOS representatives in the negotiations for an amended Host Agreement with Medicinal Alternatives. Mr. Hughes seconded the motion. Aye-4.

11. Adjournment (2:17:47)
Mr. Hughes made a motion at 9:28 PM to adjourn. Mr. Bonin seconded the motion. Aye-4.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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