BoS - December 4, 2018

BoS - December 4, 2018

Postby Suzanne Kane » Thu Nov 29, 2018 1:11 pm

Board of Selectmen
Agenda
December 4, 2018
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Audit Exit Conference – Jennifer Reddington CPA, Melanson Heath,
and Jeanne Lovett, Finance Director

2. GBI Request for Tree Removal & Grading on 49 Glen Street
– Possible Vote(s)

3. Resource Room Upgrades – Possible Vote(s)

4. Approve Order of Taking – Gilboa Street – Possible Vote(s)

5. Designate Special Employee – Tutor – Possible Vote(s)

6. CodeRed / Emergency Notification Policy – 1st Reading

7. Approve & Sign 2019 Liquor Licenses – Possible Vote(s)

8. Minutes: Nov. 6th, and Nov. 20th Reg. & Exec Session

9. Administrator’s Report

10. Old / New Business

11. Adjournment
_________________________________________________________________________________
Future Agenda Items

Dec. 18th:
Approve & Sign All Other License Renewals

TBD: Chapter 61 Notice – 5.19 Acres on Orange Street
_________________________________________________________________________________
_________________________________________________________________________________
December 4, 2018 - Minutes.pdf
(202.61 KiB) Downloaded 167 times

BOARD OF SELECTMEN
MEETING MINUTES
December 4, 2018
Approved December 18, 2018


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Police Chief Nick Miglionico, Jeanne Lovett (Finance Director), Jennifer Reddington (Melanson Heath), Bill Pybas (GBI) and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:30)
There were no announcements.

• Citizen’s Forum (00:36)
No one came forward.

1. Audit Exit Conference-Jennifer Reddington CPA, Melanson Heath, & Jeanne Lovett, Finance Director (00:42)
In the packet is “Town of Douglas, Massachusetts Annual Financial Statements for the Year Ended June 30, 2018” and related materials.
Ms. Lovett and Ms. Reddington joined the meeting. Ms. Reddington presented the 2018 financial audit. All is consistent with the prior year and well managed. Douglas received a clean opinion, which is the best opinion that can be received from an independent audit. There was no management letter.

2. GBI Request for Tree Removal & Grading on 49 Glen Street-Possible Vote(s) (09:04)
In the packet are Earth Removal Plans, a letter from Louis Tusino dated 11/20/18, a map and related emails and materials.
Mr. Pybas of Guaranteed Builders, Inc. (GBI) joined the meeting. He distributed to the BOS a change from the previous plan, which the Town Engineer has not yet reviewed. The BOS reviewed the change and related documents and emails in the packet. This change needs to go before Town Meeting because of the grading easement.
Mr. Wojcik stated that this project is in the interest of the Town. However, there is a lot of complexity. The Town would want the new access road to be a material improvement over the existing grade. There is a technicality in procurement law that the Town owns property (gravel), and to dispose of an item of value, they must comply with c30B. which would mean that the fill needs to be sold at auction and then a contract awarded for the installation of the driveway.
The first step is for the Planning Board to sign off on the modification to the permit.
The BOS and Mr. Wojcik were supportive of the Town Engineer working with GBI to refine the proposal. Mr. Wojcik will ask the Town Engineer to work on a list to give GBI regarding what needs to be done to be ready for the May Town Meeting.
Mr. Pybas suggested storing the gravel so that it could be used by the Highway Dept. Mr. Wojcik will find out if the gravel can legally be stored, and he will speak with the Highway Superintendent to see if there is a use for the material.

3. Resource Room Upgrades-Possible Vote(s) (23:13)
This item was passed over.

4. Approve Order of Taking-Gilboa Street-Possible Vote(s) (25:19)
In the packet is an Order of Taking and related materials.
Ms. Kane explained that this Order of Taking was approved by the BOS on July 17, 2018, but there were issues with delivery to Town Counsel and it has not yet been registered at the Registry of Deeds. She asked that the BOS re-vote, re-sign, and she will mail it to the Registry of Deeds.
Mr. Cortese made a motion to approve the Order of Taking as presented. Mr. Hughes seconded the motion. All-Aye.

5. Designate Special Employee-Tutor-Possible Vote(s) (26:15)
In the packet is an email and related materials.
Ms. Kane stated that the BOS has twice previously approved Special Employee designations under MGL c268A.
Mr. Cortese made a motion to designate all School Department Tutors as “Special Municipal Employees” under MGL c268A. Mr. Hughes seconded the motion. All-Aye.

6. CodeRed/Emergency Notification Policy-First Reading (27:06)
In the packet is “Town of Douglas Municipal Town-Wide Electronic Notification Service(s) Policy”.
Chief Miglionico joined the meeting. Mr. Wojcik stated that the new Town website has a basic Notify Me that people can opt into. He explained the type of emergencies that would trigger a CodeRed and how the system will work. Nonemergency messages would be sent only within certain hours of the day.

7. Approve & Sign 2019 Liquor Licenses-Possible Vote(s) (35:49)
In the packet is a listing of all 2019 Liquor Licenses, a renewal checklist, a calendar of 2019 holidays, and related materials.
Ms. Kane presented the items in the packet. All Liquor Licenses automatically renew. The BOS’s vote confirms that the applications are complete and meet all requirements for the Town and ABCC. All licensees have received Fire Inspections.
Mr. Hughes made a motion to approve the 2019 Liquor Licenses as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

8. Minutes: November 13, 2018 & November 20, 2018 Regular and Executive Session (38:42)
Mr. Hughes made a motion to approve the minutes of the November 13, 2018 regular session BOS meeting as presented. Seconded by Mr. Cortese. All-Aye.
Mr. Cortese made a motion to approve the minutes of the November 20, 2018 regular and Executive session BOS meetings as presented, retaining all of the November 20, 2018 Executive session minutes. Seconded by Mr. Hughes. All-Aye.

9. Town Administrator’s Report (40:37)
Mr. Wojcik stated that department head evaluations are being conducted now, with the goal for them to be completed before the winter holiday. Interim Town Administrator Purcell had recommended that department heads be brought into a contractual agreement with the Town. They are going through that process now: revising job descriptions, evaluating performance and building a basis for a contract.
Mr. Wojcik stated that steady progress is being made on the new Town website. Anything you want to know about Town government is now available on the new website. Online payments are not yet available.
Mr. Wojcik stated that the budget process will begin in earnest very soon. The goal for the next Finance Committee meeting is to have a preliminary estimate of Revenues. Next, would be to do the Personnel Budget. The resources created by the override are still available for capital or other one-time expenses.
Mr. Wojcik attended capital planning training last Friday offered by the UMass Collins Center. A citizen-at-large member is still needed for the Capital Committee.
Mr. Wojcik stated that solid leads have been discussed regarding different industrially zoned properties. More information will be forthcoming from the Economic Development Commission. Sutton was successful with its MassWorks application to bring utilities across Rte. 146 under Rte. 16.

10. Old/New Business (50:19)
Old Business: Mr. Morse made a motion to approve the Police Code of Conduct as presented by Police Chief Nick Miglionico at the last Board of Selectmen meeting. Mr. Hughes seconded the motion. Vote: All-Aye.
New Business: There was no new business.

11. Adjournment (52:40)
Mr. Cortese made a motion at 7:51 PM to adjourn. Mr. Hughes seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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Joined: Wed May 25, 2005 2:01 pm

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