BOS - February 20, 2018 - Revised

BOS - February 20, 2018 - Revised

Postby Suzanne Kane » Thu Feb 15, 2018 11:57 am

Revised
Board of Selectmen
Agenda
February 20, 2018
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Pole Petition Hearing - #25631463 – Birch St., Elm St., South St.,
SW Main St. and Yew Street.

2. Open Warrant for Annual / Special Town Meeting – May 7, 2018, and
Close Warrant for May 2nd ATM / STM on March 2, 2018 – Vote(s)

3. Street Lights Retrofit Documents
• Intent to Purchase - Vote(s)
• Approval for Use of Grant Funds – Vote(s)

4. Kingwood Estates Donation Agreement Amendment - Vote(s)

5. Approve Selectmen’s Annual Report – Possible Vote(s)

6. Minutes: February 6, 2018, Feb. 6, 2018 Exec Session

7. Distribution of Department Head Requests - Discussion

8. Administrator’s Report

9. Old / New Business

10. Executive Session – Real Property

11. Adjournment
_______________________________________________________________________________
Future Agenda Items:

March:
Review Warrant, Review Budget

April: Approve & Sign Warrants, Vote on Budget, Assign Motions, Meet with Town Moderator & Town Clerk
_______________________________________________________________________________
_______________________________________________________________________________
February 20, 2018 - BOS Minutes.pdf
(161.52 KiB) Downloaded 41 times


BOARD OF SELECTMEN
MEETING MINUTES
February 20, 2018
Approved March 6, 2018

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chairman), Tim Bonin (left 7:57 PM), David Cortese (Vice Chairman), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Atty. Rich Bowen, Police Chief Nick Miglionico, Jeanne Lovett (Finance Director), Bill Cundiff (Town Engineer), Mike Fraser (National Grid), James and Kim Bates (311 SW Main Street)

• Pledge of Allegiance (00:08)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:29)
No one came forward.

1. 7:00 PM Pole Petition Hearing #25631463 Birch St., Elm St., South St., Southwest Main St., and Yew St. (00:34)
In the packet are permit request forms, maps, abutters lists, and related materials.
Mr. Morse read the petition. Ms. Kane stated that she received notice from the Conservation Commission that the work proposed on Birch Street is in a wetland. An RDA has been filed.
Mr. Hughes made a motion at 7:05 PM to open the public hearing. Mr. Bonin seconded the motion. All - Aye.
Mr. Bates and Mr. Fraser joined the meeting. Mr. Bates’ property is bordered by Southwest Main Street on one side and Lindberg Avenue on the other. Lindberg Avenue is a private way, not a public way as stated in the petition. Mr. Bates explained that the area where the pole and guide wire are planned is an overflow parking area. Mr. Fraser will have other options investigated. Atty. Bowen stated that this is a matter between National Grid and the owner of the property and may not come before the BOS again.
Mr. Hughes made a motion at 7:13 PM to close the public hearing. Mr. Cortese seconded the motion. All - Aye.
Mr. Davis made a motion to approve pole petition #25631463 as presented, with the exception of Southwest Main Street. Mr. Bonin seconded the motion. All - Aye.


2. Open Warrant for Annual/Special Town Meeting on May 7, 2018 and Close Warrant for the May 7, 2018 ATM/STM on March 2, 2018-Vote(s) (38:29)
Mr. Hughes made a motion to open the warrant for the Annual/Special Town Meeting on May 7, 2018 and close the warrant for the May 7, 2018 ATM/STM on March 2, 2018. Mr. Cortese seconded the motion. All – Aye.

3. Street Lights Retrofit Documents (40:26)
In the packet is an email from Ann Malley dated 12/4/17, a National Grid Calculation of Purchase Price, a letter to Mark D. Marini and Dean Seavers dated 2/21/18, and LED Street Light Retrofit Project Estimate and related materials.
Mr. Cundiff joined the meeting. He stated that Douglas is now a Green Community and has been awarded a designation grant of just over $145,000. That grant can be used for green initiatives. He and Mr. Wojcik have worked on an LED street light retrofitting program. A Metropolitan Area Planning Commission (MAPC) grant can also be used for this project. The Town is looking to take over ownership and maintenance of the lights and the poles. Mr. Cundiff reviewed the program, including the purchase of Smart Controls. Worst case scenario, the Town could see a deficit of $20,000. Mr. Wojcik does not feel that each of the 114 lights in Town would benefit by a Smart Control.
Mr. Wojcik stated that the Town has good leads on eligible projects for next year.
Mr. Bonin left the meeting at 7:57 PM.
Mr. Hughes made a motion to approve the LED street light retrofit project as presented, with the exception of the Smart Controls. Mr. Cortese seconded the motion. All - Aye.
Mr. Cundiff will carry a buffer in the numbers for a contingency. A Memorandum of Agreement will be signed with Central Mass. Regional Planning Commission, as well as with MAPC.

4. Kingwood Estates Donation Agreement Amendment (57:00)
In the packet is a donation agreement.
Mr. Cundiff stated that the agreement in the packet is a remnant of a subdivision bond and has been prepared by Town Counsel. The developer has been dissolved, but the owner is accessible. He has entered into this agreement voluntarily, stating that the Town can use the remaining bond money to make improvements to the roadway. The roadway has been accepted as a public way.
Mr. Cundiff would like the bond money to be used for title work on two parcels that are not within the roadway that are going to Town Meeting to be taken. Since that work is not technically defined in the original agreement, he is looking to have the agreement amended. The developer had no objections.
Mr. Hughes made a motion to approve the Kingwood Estates donation agreement amendment as presented. Mr. Davis seconded the motion. All - Aye.

5. Approve Selectmen’s Annual Report-Possible Vote(s) (1:00:05)
Mr. Hughes made a motion to approve the Selectmen’s Annual Report as presented. Mr. Cortese seconded the motion. All - Aye.

6. Approve Minutes: February 6, 2018 Regular and Executive Session (1:02:05)
Mr. Hughes made a motion to approve the minutes of the February 6, 2018 regular session BOS meeting as presented. Seconded by Mr. Cortese. Vote: All - Aye.
Mr. Hughes made a motion to approve and retain in their entirety the minutes of the February 6, 2018 Executive Session BOS meeting as presented. Seconded by Mr. Cortese. Vote: All – Aye.

7. Distribution of Department Head Requests-Discussion (13:32)
Mr. Wojcik stated that he will distribute the School Dept. budget to the BOS by the end of the meeting tonight. The BOS should expect an electronic copy of the department heads’ budget requests by tomorrow.
The budget request process was designed to get the department heads to be as thoughtful and forward-looking as possible for the next five years. The result is a budget request that is in deficit by $688,000. Of that, $612,000 is from the School Dept. Growth in the request is generated from the pension contribution, health insurance premiums, Blackstone Valley Tech assessment (estimated increase of $260,00), School Transportation (increase of approximately $162,000), collective bargaining agreements and a request from Fire and Ambulance to add a medic each year for the next five years, There is no Capital in this budget request. State Aid is projected to be flat for the next five years.
Mr. Wojcik feels it is the job of the BOS, as elected officials, to make policy decisions. The only task that remains is to work together to find solutions to get the numbers to come into balance. A discussion was held.
Mr. Bonin asked that the BOS continue to press the State regarding PILOT money. Mr. Wojcik stated that PILOT is at its lowest level in 10 years. Mr. Wojcik wrote a letter to Rep. Joseph McKenna outlining the issues. The letter was passed to the Chairman of the State Finance Committee, along with Rep. McKenna’s testimony.
It is clear to the BOS that the townspeople do not support a Proposition 2.5 override.
Next agenda: discuss if more BOS meetings should be scheduled prior to Town Meeting.

7. Town Administrator’s Report
(1:02:45)
Mr. Wojcik stated that there was a chimney fire in a home on the Burrillville/Douglas line. The Douglas Fire Dept. assisted at the fire. A Pascoag firefighter, who had been overcome by smoke, has passed away. Mr. Wojcik extended condolences to that firefighter’s family and to the Pascoag Fire Dept.
Mr. Wojcik has received multiple complaints about the poor condition of unpaved private roads caused by winter weather conditions. In the past, the Town has fixed the roads. The Town can no longer afford to do so. The Town cannot afford to expose itself to unnecessary exposures of risk when the Town’s Property/Casualty loss ratio is 132%. Town Counsel has advised that the Town should not be active on private ways.
There is a legal mechanism for residents who live on private ways to get assistance by petitioning Town Meeting for a street repair bill to be parceled out among the owners along the private way based on frontage. Atty. Bowen explained the process. This information has been mailed to residents on private roads where there is an issue. Certified mail has been sent to a property owner who lives in Texas who owns a major portion of frontage on Orange Street and Perry Street.
There is also an issue with a State road, Ridge Trail. Mr. Wojcik has reached out to the State Representative. He is asking the State to pave the road, and then Douglas would take it. The roads need to be open for emergency vehicles to pass.
On the March 6, 2018 agenda, there will be a suggested discussion about cannabis and the cannabis growth facility in Town to consider the impact of recreational growth on the Host Community Agreement. Mr. Morse suggested an exploratory committee to work with Zoning.

8. Old/New Business
(1:16:18)
Old Business: There was no old business.
New Business: There was no new business.

9. Executive Session –Real Property (1:16:25)
Mr. Wojcik stated that he received pressing information just before 5:00 PM today regarding a personnel matter. Atty. Bowen stated that, if it is not an emergency, it cannot be discussed during tonight’s Executive Session. The matter will need to wait until the next BOS meeting.
Mr. Hughes made a motion at 8:19 PM to go into Executive Session for the purpose of real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
A recess was called and the meeting reconvened in the BOS office at 8:28 PM.

10. Adjournment (1:18:31)
Mr. Hughes made a motion at 9:10 PM to adjourn. Mr. Cortese seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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