BOS - June 5, 2018

BOS - June 5, 2018

Postby Suzanne Kane » Thu May 31, 2018 10:48 am

Board of Selectmen
Agenda
June 5, 2018
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Hearing: New Package Store Wine & Beer License – EZ Mart – Vote(s)

2. One Day Liquor License Application – Beagle Club – Vote(s)

3. Entertainment License Application – Douglas Orchard & Farm – Vote(s)

4. Appointments – EDC Opening – Minarik, and Capital Improvement
Opening – Martinez, and Employee Insurance - Ruiz – Vote(s)

5. Annual Appointments – Renewing Expired Terms and Disband School
Building Committee – Vote(s)

6. Central MA Regional Planning Representative – Vote(s)

7. Classification For Temporary School Employees Under Chapter 268A – Possible Vote(s)

8. Revised Health Insurance Policy – 1st Reading

9. Minutes – May 15, 2018

10. Administrator’s Report

11. Old / New Business

12. Adjournment
_____________________________________________________________________________________________________________
Future Agenda Items:

June 19th:
Chapter 61A Notice, and Consider Conservation Commission
Opening

TBD: Pole Petition # 22759437 – Crescent Lane
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
June 5, 2018 - BOS Minutes.pdf
(169.21 KiB) Downloaded 223 times

BOARD OF SELECTMEN
MEETING MINUTES
June 5, 2018
Approved July 17, 2018


Call to Order

Vice Chairman David Cortese called the Board of Selectmen (BOS) meeting to order at 7:03 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair-Absent), Tim Bonin (Absent), David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Nick Miglionico (Police Chief), Chris Nelson (Beagle Club), Tonia Gosselin (EZ Mart), Aaron Socrat, Alaina Socrat, Robert Minarik and other citizens.

• Pledge of Allegiance
(00:16)

• Chairman’s Announcements (00:34)
Chief Miglionico joined the meeting. Det. Sergeant Travis Gould and Lt. David Brown of the Police Dept. were awarded NENOA Awards for a drug investigation they were involved in last summer.

• Citizen’s Forum (02:42)
No one came forward.

1. 7:05 PM Public Hearing: New Package Store Wine & Beer License: EZ Mart - Vote(s) (02:50)
In the packet is an application, Liquor License Application Procedure, minutes of the 1/31/12 BOS meeting, an abutters list, an email dated 1/13/12 from Atty. Rich Bowen, maps and related materials.
Ms. Kane stated that the application is complete and the applicant is in compliance. Should the license be approved, Ms. Kane would need hours of operation. If the BOS feels there is a public need for the license and it is approved, it goes to ABCC for final approval. If the BOS does not feel there is a public need and the license is denied, the applicant has five days to appeal to ABCC.
Ms. Gosselin joined the meeting. She stated that the EZ Mart (formerly Xtra Mart) would like to put beer and wine in the store. On Wednesday, the store changed hands. There is plenty of room in the store for the beer and wine. She stated that there is very little turnover in staff and everyone is very responsible.
Lisa Lavallee of Diggers Liquors joined the meeting. EZ Mart is four doors down from her business (264 feet). Digger’s sole product is beer, wine and liquor and she is concerned that a third license in the center of Town would hurt her business. She does not feel there is a public need for three liquor licenses within 0.5 miles. She wonders if a new license would bring in new customers or cannibalize the two businesses that currently have liquor licenses in the center of Town. She does not feel that the reasons the 2012 application was denied have changed.
Mr. Hughes made a motion at 7:10 PM to close the public hearing. Mr. Davis seconded the motion. All-Aye.
Mr. Hughes stated that he was on the BOS in 2012 when the Xtra Mart’s application was denied. The reason was that the Xtra Mart was too close to the other two liquor stores in Town. There were parking concerns and concerns about space in the store. Mr. Hughes still has these concerns with this application.
Mr. Cortese would prefer to have a full Board vote on this application. Ms. Kane sated that a decision needs to be made within a certain amount of time and a lot of time has already passed. Ms. Gosselin would need to approve postponement of the decision. Ms. Gosselin asked to call the business owner for direction.
Further discussion of this item was tabled at 7:11 PM.
(21:00) The discussion resumed at 7:23 PM.
Ms. Gosselin rejoined the meeting and reported the business owner would like a decision to be made tonight. Mr. Hughes asked Ms. Gosselin to present any changes since the last application was made, with regard to a need for the license. Ms. Gosselin replied that the problem during the last application was that tenants from across the street were using their parking lot. Since then, tenants have been taken off the lot. The store is busy in the mornings and when children get out of school, and other than at those times, the lot is “pretty vacant”.
When the new company took over the store, the whole left side of the floor was cleared to make an empty space.
Ms. Lavallee reiterated that there are not enough customers in Town for three liquor stores in the center of Town. With the competition of the grocery stores, business in Town for liquor stores is decreasing, and to add another liquor license next to the other two liquor stores would be detrimental. This year, her store’s sales are down $33,000 and have been decreasing over the last three years. She described that the decrease is partly due to competition in the area and the inability for Diggers to purchase in quantities to qualify for quantity discounts.
Ms. Gosselin stated that the reason the EZ Mart locaton has been sold twice in three years is because the store is slowing dying in sales and sales have been decreasing since Wal Mart opened.
Mr. Davis stated that the BOS, while sympathetic, would need to make a finding in the public interest.
Mr. Hughes made a motion to deny the Package Store Wine & Beer license for EZ Mart due to no public need for an additional liquor license in that area. Mr. Davis seconded the motion. All-Aye.

2. One Day Liquor License Application: Beagle Club – Vote(s) (10:52)
In the packet is an application and related emails and materials.
Ms. Nelson joined the meeting. Ms. Kane stated that the Beagle Club has had this license before. They are looking to have a beer truck in a designated area. The Police and Fire Depts. stated that they may require details. Ms. Nelson had no issue with having police and fire details present.
Mr. Davis made a motion to approve the one day liquor license for the Beagle Club. Mr. Hughes seconded the motion. All-Aye.

3. Entertainment License Application: Douglas Orchard & Farm - Vote(s) (12:52)
In the packet is an application, an event calendar and related emails and materials.
Ms. Kane stated that this license does not cover Sundays. Aaron and Alaina Socrat joined the meeting. Mr. Socrat gave the background of the farm. A pavilion has been built on the property and a line-up of concerts scheduled in partnership with the Cultural Counsel. The area has bathrooms, ample parking and is handicap accessible. An entry fee of $5 will be charged.
A concert was recently held, which was attended by approximately 65 people. There were no issues. Ms. Socrat spoke about the concert line-up. The concerts will be only on Friday and Saturday nights with entertainment to be finished by 10:00 PM. There will be no Sunday events. Chief Miglionico had no issues.
Mr. Hughes made a motion to approve the Entertainment License for Douglas Orchard and Farm as presented. Mr. Davis seconded the motion. All-Aye.

4. Appointments: Economic Development Commission (EDC) Opening-Minarik and Capital Improvement Committee (CIC) Opening-Martinez and Employee Insurance – Ruiz - Vote(s) (30:43)
In the packet are applications.
Ms. Kane stated that there is an additional person applying for the Employee Insurance Advisory Committee.
Ms. Kane stated that Robert Minarik is asking to fill a vacancy on the EDC and the EDC supports his appointment.
Mr. Hughes made a motion to appoint Robert Minarik to the Economic Development Commission for a term ending June 30, 2020. Mr. Davis seconded the motion. All-Aye.
Ms. Kane presented Mr. Martinez’s application.
Mr. Hughes made a motion to appoint Cesario Martinez to the Capital Improvement Committee as a Citizen at Large for a term ending June 30, 2021. Mr. Davis seconded the motion. All-Aye.
Ms. Kane stated that there usually are no applications for the Employee Insurance Advisory committee since the members are Town employees. Mr. Ruiz would be filling the vacancy for the alternate firefighter for the collective bargaining unit. Emily Cost is asking to serve as the Douglas Teacher’s Union representative.
Mr. Hughes made a motion to appoint Jake Ruiz as the alternate for the Firefighter’s Collective Bargaining Unit and Emily Cost as the Douglas Teacher’s Union representative on the Employee Insurance Advisory Committee for terms ending June 30, 2019. Mr. Davis seconded the motion. All-Aye.

5. Annual Appointments: Renewing Expired Terms & Disband School Building Committee - Vote(s) (33:42)
In the packet is a list of all boards and committees.
Ms. Kane presented the list of annual appointments and the ones in green have agreed to be reappointed and have been supported by their boards/committees. The Board of Health has asked that their appointments be passed over to the June 19, 2018 meeting.
Mr. Hughes made a motion to disband the School Building Committee. Mr. Davis seconded the motion. All-Aye.
Mr. Hughes made a motion to approve the list of annual appointments as presented, with the exception of the Board of Health. Mr. Davis seconded the motion. All-Aye.


6. Central MA Regional Planning (CMRPC) Representative – Vote(s) (37:06)
Mr. Hughes acknowledged the good job Mr. Bonin has been doing as CMRPC representative.
Mr. Hughes made a motion to appoint Tim Bonin as representative and Kevin Morse as alternate for the Central Mass. Regional Planning Commission for a term ending June 30, 2019. Mr. Davis seconded the motion. All-Aye.

7. Classification for Temporary School Employees Under Chapter 268A - Possible Vote(s) (38:12)
In the packet is Article 21 from the Annual Report, State Ethics Commission dated 5/23/18, Instructions for Disclosure by Special Municipal Employee and other related materials.
Mr. Wojcik stated that the Ethics Commission has determined that if you are classified as a temporary employee, your relationship with the Town is a contract and you are therefore unable to take a financial interest in any other contract with the Town without a 268A waiver. The School Dept. may have people qualified to be substitute teachers who may also be qualified to be a paraprofessional. As such, the School Dept. is hampered by this designation.
Mr. Hughes made a motion to designate all School Department Substitute Categories as “Special Municipal Employees”. Mr. Davis seconded the motion. All-Aye.

8. Revised Health Insurance Policy – First Reading (40:32)
In the packet is the current Health Insurance Policy for the Town with highlighted amendments.
Mr. Wojcik stated that in three consecutive readings, the BOS adopted a policy with respect to the way Health Insurance eligibility is managed for Town employees, thereby meeting the requirement for a written procedure for Opt Outs and Waivers. However, the policy is too narrow and the language has been changed in section 5F.

9. Approve Minutes: May 15, 2018 Regular Session (45:56)
Mr. Hughes made a motion to approve the minutes of the May 15, 2018 regular session BOS meeting as presented. Seconded by Mr. Davis. Vote: All-Aye.

10. Town Administrator’s Report (46:23)
Mr. Wojcik reviewed hiring and procurement plans in the works since the last Town Meeting where the Proposition 2 ½ override was passed. He stated that interviews for a Billing Dept. Principal Clerk were conducted and an offer may be made this week. There will be a vacancy in August for the Payroll Clerk. That position will be posted and a hire made soon so the new hire can shadow the current Clerk. The position of Information Technology Systems Administrator is also being advertised. The inter-municipal agreement for a shared IT Administrator expires in June and will not be renewed.
The Town Hall has been rewired from category III wire to category VI. This project was funded by grants.
The Town is moving to procure the items outlined in Article 11 and the article/budget that was contingent on the override. They are moving most aggressively on the Highway Dept. equipment: chipper, asphalt hot box, trucks and plows.
The bids for the North Street culvert repair will be closing this week.
Douglas has earned the highest ever percentage MIIA Property & Casualty Insurance premium rate reduction due to Town employees participating in training. The Town stands to save $11,115 with one month left in the fiscal year. Claims for this year have been very good.

11. Old/New Business (54:05)
Old Business: There was no old business.
New Business: Mr. Davis made a motion to place Economic Development as an agenda item for discussion and public input one meeting each month. Mr. Hugues seconded the motion. All-Aye.

12. Adjournment (55:55)
Mr. Hughes made a motion at 7:58 PM to adjourn. Mr. Davis seconded the motion. All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 622
Joined: Wed May 25, 2005 2:01 pm

Return to 2018 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron