BOS - August 7, 2018

BOS - August 7, 2018

Postby Suzanne Kane » Thu Aug 02, 2018 8:02 am

Board of Selectmen
Agenda
August 7, 2018
Municipal Center Resource Room

NOTE: Times are estimates unless denoted as a Hearing.

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements ~ Chief Miglionico – Recognition of Public Safety
Officials Involved with Break-in, and Purple Heart Day
• Citizen’s Forum

7:05 pm
1. Hearing: Fuel Storage Application – Dauphinais Concrete, 150 Gilboa Street
– Possible Vote (s)

7:15 pm
2. Hearing: Chapter 61 – BOS Right of First Refusal – 6.24 and 2.38 acre parcels on
Orange Street (Chase Property) – Possible Vote(s)

7:30 pm
3. Hearing: One Day Entertainment License Application – Celebration Graduation
- Possible Vote(s)

4. CodeRed Proposal – Possible Vote(s)

5. License Agreement – Work in Public Right of Way - Glen at Main
Possible Vote(s)

6. Order of Takings – Possible Vote(s) and Execution(s)
- Brookside & Royal Crest Drive

7. Sign State Primary Election Warrant – Possible Vote(s)

8. Insurance Policy – 3rd Reading and Approval – Possible Vote(s)

9. Minutes – July 17, 2018 – Regular and Exec Session – Possible Vote(s)

10. Administrator’s Report

11. Old / New Business

12. Executive Session - Litigation

13. Adjournment
____________________________________________________________________________________________
Future Agenda Items:
August 21st:
Octoberfest Liq. Lic., Greenway Challenge Road Use, TA Evaluation,
Taxation (Idea from Dick Skinner), Pole Attachment Agreement, Gary
Vecchione & Scott Yacino – Tiger Mural Discussion (Muni Gym Wall)
____________________________________________________________________________________________
____________________________________________________________________________________________
August 7, 2018 - BOS Minutes.pdf
(171.64 KiB) Downloaded 220 times

BOARD OF SELECTMEN
MEETING MINUTES
August 7, 2018
Approved August 21, 2018

Call to Order

Vice Chairman David Cortese called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair-Absent), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Police Chief Nick Miglionico, Jeanne Lovett (Finance Director), William Cundiff (Town Engineer), Tracie Pellerin, Maria Kuczer, Mary Bedoain, Chris Dauphinais, Mr. Osterman, Morgan Doyle and her family, and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:29)
Police Chief Miglionico joined the meeting and praised Dispatchers Jake Zablocki and Brandon Auger, Officers Tony Yannino and Jake Bloniasz, Lt. David Brown and Morgan Doyle, who were all involved in last week’s break-in. He read a synopsis of the events of the 7/25/18 911 call that resulted in the apprehension of the suspects. He praised Ms. Doyle’s bravery and courage. Chief Miglionico issued citations to all involved. He stated that the Police Union awarded Ms. Doyle a gift certificate. He thanked the Uxbridge Police and Burrillville Police for their back-up and Chris Yacino of Eagle Star Security. The BOS thanked Chief Miglionico.
Chief Miglionico spoke about Douglas Police’s assistance in the apprehension of two suspects involved in break-ins in Burrillville, Northbridge, and Jamestown.
Mr. Cortese stated that today is Purple Heart Day. He read a prepared statement.
Mr. Cortese read an announcement prepared by Chair Kevin Morse stating that the tiger on the wall of the Municipal Center gym has been painted over by the Douglas Youth Basketball Association as they were endeavoring to improve the space. The BOS will be issuing a policy to ensure that something like this will not happen again. A policy for improvements and alterations to a municipal property by private organizations does not currently exist in Douglas. Mr. Morse is proposing that a senior from the high school be chosen to paint a new tiger as a senior service project. He asked that the Douglas Youth Basketball Association donate some funds for the project. Upon completion of the project, he suggested an unveiling and an invitation to Rose, the artist of the original tiger.

• Citizen’s Forum (14:01)
No one came forward.

1. 7:14 PM Public Hearing: Fuel Storage Application-Dauphinais Concrete, 150 Gilboa Street-Possible Vote(s) (14:07)
In the packet are an application, advertisement, abutters list, related copies of MGL, maps and related materials.
Ms. Kane stated that the application is for and stays with the property, not the company. Mr. Cortese made a motion at 7:15 to open the public hearing. Mr. Hughes seconded the motion. All-Aye.
Ms. Kane stated that the Fire Chief has signed off on the application. Chris Dauphinais, Mr. Osterman and another gentleman joined the meeting. Mr. Dauphinais stated that they are adding an additional 1000-gallon propane tank to heat hot water.
Mary Bedoain of 100 Lackey Dam Road stated that she has asked Pyne Sand & Stone to purchase Pollution Environmental insurance. They declined at first, but have now purchased the insurance.
Mr. Hughes made a motion at 7:18 PM to close the public hearing. Mr. Bonin seconded the motion. All-Aye.
Mr. Hughes made a motion to approve the Fuel Storage Application for Dauphinais Concrete, 150 Gilboa Street as presented. Mr. Bonin seconded the motion. All-Aye.


2. 7:18 PM Public Hearing: Chapter 61a-BOS Right of First Refusal-6.24 and 2.38 Acre Parcels on Orange Street (Chase Property)– Possible Vote(s) (18:32)
In the packet are Notices of Intent to Sell, Purchase & Sale Agreements, maps, and related memos, emails and materials.
Mr. Cortese opened the public hearing at 7:18 PM. Ms. Kane stated that two applications were submitted and that the Planning Board, Open Space and Conservation Commission have all recommended that the BOS waive its right of first refusal.
Mr. Davis made a motion to waive the Town’s Right of First refusal for the 6.24 and 2.38 acre parcels on Orange Street (Chase Property). Mr. Bonin seconded the motion. All-Aye.

3. 7:37 PM Public Hearing: One-Day Entertainment License Application-Celebration Graduation – Possible Vote(s) (37:34)
In the packet are an application, abutter list, maps and related emails and materials.
Ms. Kane presented the application. Abutters were notified as a courtesy. Ms. Kane stated that Celebration Graduation is asking to hold a family movie night as a fundraiser at Soldiers Field on 8/23/18 from 7:30 PM – 10:30 PM. There is a $10 fee for the license, which can be waived.
Tracie Pellerin and Maria Kuczer joined the meeting. Bathrooms will be monitored and they will be cleaning up the field after the event. Packaged foods will be brought in to sell. They will not be using the concession stand.
Mr. Davis made a motion to approve the One-Day Entertainment License for Celebration Graduation as presented and to waive the $10 fee. Mr. Hughes seconded the motion. All-Aye.

4. CodeRed Proposal- Possible Vote(s) (20:15)
In the packet is a Solution Overview, a Subscription Agreement, and related emails and materials.
Chief Miglionico joined the meeting. Mr. Wojcik stated that he and the public safety chiefs have spoken about rolling this system out. CodeRed allows them to communicate to everyone in the Town that wishes to participate. Mr. Wojcik explained the CodeRed system. In the event of an emergency, participants would receive a phone call or text. The cost for the system is $4,450. Funding would come from the $2,500 that is currently in the Civil Preparedness budget, and the balance would come from the DCR Wallum Lake entry fee account. This would be a three-year commitment.
Chief Miglionico stated that citizens in a specified area can be engaged in the event of an emergency. There will be a link on the website that allows townspeople to opt out of this service and/or update contact information. There is a CodeRed app.
Mr. Wojcik stated that a policy would need to be created in order to prevent an incorrect message from being launched. A discussion was held.
Mr. Hughes made a motion to authorize Mr. Wojcik to request funds from the Dept. of Conservation and Recreation Wallum Lake account and execute the CodeRed contract. Mr. Bonin seconded the motion. All-Aye.
Mr. Wojcik stated that this policy needs to come before the BOS three times before it becomes a policy of the Town.

5. License Agreement: Work in Public Right-of-Way-Glenn at Main – Possible Vote(s) (41:24)
In the packet is a map, License Agreement, Certificate of Insurance and related memos and materials.
Mr. Cundiff joined the meeting. He stated that Highway Superintendent John Furno noticed some work being done at the intersection of Glenn and Main Streets. The resident was improving the area in the Town’s right-of-way. The resident was contacted and informed of the correct procedure. Town Counsel recommended the License Agreement that is in the packet. The resident has signed the Agreement and has provided a Certificate of Insurance.
Both Mr. Cundiff and Mr. Furno have looked at the proposed work, agree that the work will not have an impact on Rte. 16 and recommend the project. Drainage patterns will not be changed.
Mr. Hughes made a motion to approve the work in the public right-of-way at Glenn and Main Streets and to sign the License Agreement. Mr. Bonin seconded the motion. All-Aye.

6. Order of Takings: – Possible Vote(s) and Execution(s): Brookside & Royal Crest Drive (43:41)
In the packet are Articles 7 & 10 from the recent 11/6/17 fall town meeting, Real Estate Tax Statements, Decision & Order of Taking, maps and related emails and materials.
Mr. Cundiff joined the meeting. He stated that the fall town meeting voted to take four parcels of land. He gave a history of these parcels. The development companies have become insolvent. This taking is driven by the Treasurer/Collector. A discussion was held.
Mr. Hughes made a motion to adopt an Order of Taking as approved by Article 10 at the November 6, 2017 Annual Town Meeting by eminent domain of the land consisting of map 170, lot 6 and map 170, lot 11 on Brookside Drive as shown on a certain plan entitled “Plan of Brookside Drive as altered and laid out for Acceptance” and recorded with the Worcester County Registry of Deeds in plan book 896, plan no. 117 and “Road A” along with “future road extension” on Royal Crest Drive as shown on a plan entitled “Street Acceptance Plan, Royal Crest Drive in the Town of Douglas, Massachusetts for the Board of Selectmen” and dated December 10, 2008 and recorded with the Worcester County Registry of Deeds in plan book 876, plan no. 102. Further, the Board of Selectmen has determined that the value of the lots taken as established by the Douglas Assessor are as follows: map 170, Lot 6 Brookside Drive $2,700.00, map 170, Lot 11 Brookside Drive $4,000.00, Road A Royal Crest Drive $4,300.00, and Road Extension Royal Crest Drive $4,200.00. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes - Aye.

7. Sign State Primary Election Warrant - Possible Vote(s) (50:05)
In the packet is a copy of the warrant.
Mr. Hughes made a motion to sign the State Primary Election Warrant. Mr. Davis seconded the motion. All-Aye.

8. Revised Health Insurance Policy – Third Reading and Possible Vote(s) (50:47)
In the packet is a clean copy of the amended Health Insurance Policy for the Town.
Mr. Wojcik stated that there have been no changes since the last reading.
Mr. Hughes made a motion to adopt the revised Health Insurance Policy as written. Mr. Davis seconded the motion. Aye-3, Mr. Bonin abstained.

9. Approve Minutes: July 17, 2018 Regular & Executive Sessions (51:32)
Mr. Hughes made a motion to approve the minutes of the July 17, 2018 regular session BOS meeting as presented. Seconded by Mr. Davis. Vote: Aye-3, Mr. Bonin abstained.
Mr. Hughes made a motion to approve and retain in their entirety the minutes of the July 17, 2018 Executive session BOS meeting as presented. Seconded by Mr. Davis. Vote: All-Aye.

10. Town Administrator’s Report (52:26)
Mr. Wojcik complimented the Police, Fire and Highway Depts. for an extraordinarily fast and comprehensive response after the tornado struck Douglas. He also complimented Team Rubicon for their work on private property. Ms. Kane stated that residents and Children’s Haven donated food to Team Rubicon.
Mr. Wojcik updated the BOS regarding Worcester County municipalities’ and school districts’ consideration of self-insurance for health insurance. Douglas is ahead of most neighboring communities in terms of their health insurance structure. Douglas cannot save more money by changing the employees’ plan. Mr. Wojcik is looking at other ways to save such as: rebates from pharmaceutical companies, management of the most expensive cases, and overhead management.
Regarding building a pool of funds to pay health insurance bills, Mr. Wojcik stated that the Town can pay an initiation up front to be sure there is at least a cushion to cover claims. That initiation becomes equity in the mutual insurance arrangement. The downside, who manages the equity? Douglas is going out to bid this winter.
Mr. Wojcik stated that the Town’s moratorium on cannabis establishments will end 12/31/2018. If the BOS wants zoning laws in place, they need to act now in order to be ready for fall town meeting. Mr. Wojcik has identified seven different issues and today sent a memo to legal counsel for review. The Commonwealth has decided that cannabis edibles are not food, for purposes of regulations. An independent cannabis testing laboratory has not yet been licensed. The goal, if the BOS decides that his memo is accurate, is to make policy decisions, draft zoning amendments, go to the Planning Board for public hearing and place the amendments on the warrant for the fall town meeting.
Mr. Wojcik stated that a design consultant, George Woodbury, has been retained for the streetlight LED project. The Town is on track for a fall installation.
Mr. Wojcik sent a letter to the manager of the North Village project to reset the relationship. He has recommendations ready for tomorrow’s ZBA meeting to give the Town a more hands-on, day-to-day presence Progress is being made on the fire suppression issue. The Town favors two 30,000 gallon cisterns.

11. Old/New Business (1:11:24)
Old Business: There was no old business.
New Business: There was no new business.

12. Executive Session – Litigation (1:11:33)
Mr. Hughes made a motion at 8:11 PM to go into Executive Session for the purpose of litigation and to return to regular session for the purpose of adjournment. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:17 PM.

13. Adjournment (1:11:55)
Mr. Hughes made a motion at 8:24 PM to adjourn. Mr. Davis seconded the motion. All-Aye.


Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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