BOS - September 18, 2018

BOS - September 18, 2018

Postby Suzanne Kane » Thu Sep 13, 2018 1:21 pm

Board of Selectmen
Agenda
September 18, 2018
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements – Chief Miglionico Introduction of Patrol Officer
• Citizen’s Forum

1. Library Trustee - Joint Appointments – Possible Vote(s)
D. Fontaine, and D. Harvey

2. Pole Attachment Agreement w/Verizon (Municipal Version)
Possible Vote(s)

3. Open Warrant for November 13, 2018 Special Town Meeting and Clos
STM Warrant for November 13, 2018 on September 27, 2018 at 2:00 PM
- Vote(s)

4. Property Use Policy – First Reading

5. TA Evaluation – Process

6. Authorize Board of Selectmen Agents – Possible Vote(s)

7. Revenue Enhancement Discussion – Harold Davis

8. Minutes: September 4, 2018 – Vote(s)

9. Administrator’s Report

10. Old / New Business

11. Adjournment
________________________________________________________________________
Future Agenda Items:

Oct. 2nd:
7:00 PM – Refunding Bond Issue w/Clark Rowell, Jeanne
Lovett, and Cheryl Vaidya, Review Warrant Articles, Executive Session - Litigation

Oct. 16th: Sign Warrant

Nov. 5th or 6th: 7:00 PM – Approve Sale & Sign Bond Documents

TBD: Tax Classification Hearing
_______________________________________________________________________
_______________________________________________________________________
September 18, 2018 - BOS Minutes.pdf
(154.05 KiB) Downloaded 224 times

BOARD OF SELECTMEN
MEETING MINUTES
September 18, 2018
Approved October 2, 2018

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:04 PM in the Resource Room of the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Library Trustees: Justin Snook (Director), Ellie Chesebrough, Danielle Morrow, Barbara Van Reed, Katherine Anderson, Ramona Williams, and Betty Holden
Other Staff and Citizens: Police Chief Nick Miglionico, Officer Adam Wright and other officers, Dawn Fontaine, Daina Harvey, Howard D’Amico, Ian Bowles and other staff and citizens.

• Pledge of Allegiance
(Recording began after the Pledge of Allegiance)

• Chairman’s Announcements (00:01)
Chief Miglionico joined the meeting and introduced Adam Wright as the newest member of the Douglas Police Department.

• Citizen’s Forum (01:28)
No one came forward.

1. Library Trustee-Joint Appointments: D. Fontaine & D. Harvey-Possible Vote(s) (05:04)
In the packet are applications and related emails and materials.
Ms. Kane stated that there are two openings on the Library Trustees. The Library Trustees joined the meeting. Danielle Morrow called their meeting to order at 7:09 PM. The Trustees are in support of both appointments.
Mr. Cortese made a motion to appoint Dawn Fontaine and Daina Harvey to the Library Trustees for a term ending until the next election. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin - Aye, Dave Cortese - Aye, Mike Hughes - Aye, Kevin Morse - Aye, Ellie Chesebrough - Aye, Danielle Morrow - Aye, Barbara Van Reed - Aye, Katherine Anderson - Aye, Ramona Williams - Aye.

2. Pole Attachment Agreement with Verizon (Municipal Version)-Possible Vote(s) (02:14)
In the packet is a Pole Attachment Agreement dated 9/11/18 and other related materials.
Ms. Kane stated that the original was approved and signed in August, 2017. Ms. Kane discovered that what was sent back to her was different than what was signed. The Municipal Version had an added section 2.7 – Municipal Use. Town Counsel has reviewed it and approved it to form.
Mr. Cortese made a motion to approve the amended Municipal Version of the Pole Attachment Agreement with Verizon and authorized the Town Administrator to sign it on behalf of the Town. Mr. Hughes seconded the motion. All-Aye.

3. Open Warrant for the November 13, 2018 Special Town Meeting and Close STM Warrant for November 13, 2018 on September 27, 2018 at 2:00 PM-Vote(s) (03:26)
Mr. Hughes made a motion to open the warrant for the November 13, 2018 Special Town Meeting. Mr. Bonin seconded the motion. All-Aye.
Mr. Hughes made a motion to close the Special Town Meeting warrant for November 13, 2018 on September 27, 2018 at 2:00 pm. Mr. Bonin seconded the motion. All-Aye.

4. Property Use Policy-First Reading (10:21)
In the packet is the Town of Douglas Policy for Use of and Improvements Upon Town Property/Facilities.
Mr. Wojcik stated that he has updated the Town’s existing policy for the use of Town property. Updates include a process to identify and list Town items with nostalgic value which will be protected procedurally. The jurisdictions of the Recreation Commission, School Committee, and BOS are not clear. Mr. Wojcik will send the policy over to the Recreation Commission and School Committee to see if they agree. Each board would each need to adopt the policy to be consistent.

5. Town Administrator Evaluation: Process Discussion (14:55)
Mr. Wojcik presented an evaluation instrument to set a tone for the rest of the staff to tie an evaluation to a job description and what is expected. He spoke about risk management, liability, and standards of operation. He recommended that the BOS look at communication, direction setting, setting standards, representation of the Town on the Board, personnel management, collective bargaining, operations management, fiscal management, asset management, and risk management as the fundamentals for the evaluation process.
Mr. Morse asked that an evaluation form be sent to each of the Selectmen for them to fill out.
Mr. Wojcik asked the BOS for a list of goals for himself and the administrative team. It was decided to meet in the Selectmen’s office on October 23, 2018 at 7:00 PM to set goals and do Mr. Wojcik’s evaluation.
Mr. Hughes made a motion to approve the new instrument for evaluating the Town Administrator as presented by Mr. Wojcik. Mr. Cortese seconded the motion. All-Aye.

6. Authorize Board of Selectmen Agents-Possible Vote(s) (25:39)
In the packet is G.L. c 138, s. 63.
Mr. Wojcik stated that the BOS has licensing authority for the Town and has not yet established the Police Dept. as its agent for enforcement for liquor license rules.
Pursuant to G.L. c. 138, s. 63, Mr. Cortese made a motion to authorize the Douglas Police and Fire Departments, and members thereof, to act as agents for the Board of Selectmen. Mr. Hughes seconded the motion. All-Aye.

7. Revenue Enhancement Discussion-Harold Davis (26:58)
This item was deferred.

8. Approve Minutes: September 4, 2018 (27:08)
Mr. Bonin made a motion to approve the minutes of the September 4, 2018 regular session BOS meeting as presented. Seconded by Mr. Hughes. All-Aye.

9. Town Administrator’s Report (27:40)
Mr. Wojcik stated that on Thursday bids will be opening for a Highway Dept. brush chipper attachment and heating fuel supply for the Municipal Center and the middle school.
New doors for the Municipal Center gym will be installed soon.
Parts of Walnut Street and Pine Street were closed today due to 4” of rain in one hour. Wallum Lake Road was also impacted because it was ground for paving. Plans to pave that road tomorrow are still in effect.
Mr. Wojcik will be attending a meeting in Sutton to discuss the future of natural gas service coming over Rte.146.

10. Old/New Business (30:25)
Old Business: There was no old business.
New Business: There was no new business.

11. Adjournment (30:39)
Mr. Hughes made a motion at 7:30 PM to adjourn. Mr. Bonin seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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Joined: Wed May 25, 2005 2:01 pm

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