January 30, 2018 Finance Committee meeting

January 30, 2018 Finance Committee meeting

Postby Mary Wright » Sun Feb 18, 2018 11:38 am

FINANCE COMMITTEE MEETING
TUESDAY, JANUARY 30, 2018

A meeting of the Finance Committee (FC) was held on Tuesday, January 30, 2018 in the Municipal Center. Mr. Hogan called the meeting to order at 7:08 PM.

ATTENDANCE:
PRESENT: Ryan Hogan (Chair), Eric Chamberland, Howard D’Amico (Vice Chair-arrived 7:20 PM), Carol Gogolinski, Leigh Lahousse, Cynthia Shurick
ABSENT: Michael Hutnak (Excused), Pamela Holmes (Excused)
NON-VOTING: Jeanne Lovett (Finance Director), Matt Wojcik (Town Administrator)

1. DEPARTMENT BUDGET REVIEWS
-Council on Aging
Senior Center Director/Outreach Coordinator Patrice Rousseau joined the meeting. She reviewed the hours and activities at the Senior Center. They are funded primarily by the Town. They receive a grant from the State to print their newsletter, for exercise programs, motion picture license and Mass. Council on Aging dues. Dues are written into her budget in case the grant is not received. She receives a Cultural Council grant most years to fund some entertainment.
The salaries include a 1.5 % COLA. Carpets must be cleaned every year under Repair and Maintenance. She increased Other Supplies to primarily cover paper goods due to increased participation. The refrigerator is original and needs to be replaced. The Center also needs a new fax machine and copier. Ms. Gogolinski suggested asking if someone would be willing to donate a fax machine. Ms. Rousseau spoke about training.
The Center services 1734 seniors ages 60-102 and serviced 1,300 through outreach, 2,300 participants in the exercise programs, and 2,800 received services from Meals on Wheels. These numbers include repeat visits. Transportation was discussed. The Elder Bus does not travel to Milford.
In addition to Ms. Rousseau, the Center has one 19 hr./wk. permanent employee, one per diem sub and several volunteers.
-Library
Library Director Justin Snook joined the meeting. Mr. Snook spoke about the Municipal Appropriation Requirement (MAR), which is a mandate that library budgets need to increase by 2.5% of the average of the last three fiscal years in order to maintain State certification. Without certification, the library’s circulation would most likely decrease by half. Neither the library nor Douglas residents would be able to check out materials from other libraries. Last year, Douglas library circulated 32,996 in physical materials. About 6,000 of that amount was from other libraries.
Last year, the library was able to use $2,500 from their Revolving Account to make up the MAR difference. That avenue is no longer available. Mr. Snook reviewed the library’s five-year projection.
Mr. Snook reviewed his budget by line item. Gasoline, diesel and heating fuel are expected to be up significantly for the next couple years. A discussion was held, including electronic books and materials, recovering overdue materials, and DVD circulation.

2. DISCUSS GOV. BAKER’S BUDGET PROPOSAL
The Governor’s numbers came out last week. The packet includes the FY18 Final Cherry Sheet and FY19 Governor’s Proposal. Chapter 70 increased by $25,200, Unrestricted General Government Aid (UGGA) increased by $25,516, Veterans Benefits increased by $7,781, and State-Owned Land decreased by $20,414. The total change in State Aid was $42,646. School Choice Sending Tuition assessment increased by $55, 313. A discussion was held regarding State-Owned land and School Choice Out.
Ms. Lovett presented the School Choice Tuition Out trend over the past few years. Ms. Lovett will ask the School Business Manager for background on the FY17, FY18 and FY19 School Choice Tuitions In and Out.
Ms. Gogolinski asked to know how much the Town was receiving in taxes from the land on Rte. 16 near the Webster line before the State took it.

3. RESERVE FUND TRANSFERS
Ms. Lovett explained that this account is used for tax title work, and they are looking to have a tax title assignment sale in March, 2018. The Reserve Fund currently contains $28,500.
Mr. D’Amico made a motion to transfer $7,000 from the Reserve Fund to the Tax Title and Foreclosure account. Mr. Chamberland seconded the motion. Vote: All-Aye.

4. REVIEW OF EXPENDITURE REPORTS
There were no expenditure vouchers.

5. APPROVE MEETING MINUTES:
There were no meeting minutes.

6. OLD/NEWBUSINESS
New Business: The Finance Committee budget was reviewed. Mr. Hogan asked Mr. Wojcik to ask Suzanne Kane to review the Postage and Printing line item.
Old Business: There was no old business.

7. OTHER BUSINESS
The Board of Health and the Building Department will present their budgets at the next meeting. The Police Dept. is scheduled for 2/27/18, the School Dept. and Blackstone Valley Tech (BVT) are planned to present on 3/13/18. Mr. D’Amico asked for Douglas School’s and BVT’s five year college placement records, and all comparables, before they present to the FC.
Mr. Wojcik stated that all the departmental requests have been received. He stated that the requests are about 2% over the budget. Looking at the five-year projections, without any changes in budgets other than Health Insurance, Pension increases and modest COLAs, budgets increase 4% every year. In other words, the budgets to run town government in FY20 and FY21 are short.

8. ADJOURNMENT
Ms. Shurick made a motion at 8:52 PM to adjourn the Finance Committee meeting. Mr. Chamberland seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Mary Wright
 
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Joined: Thu Jan 12, 2012 8:56 pm

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