BoS - January 15, 2019

BoS - January 15, 2019

Postby Suzanne Kane » Thu Jan 10, 2019 9:50 am

Board of Selectmen
Revised Agenda
January 15, 2019
Municipal Center Resource Room

7:00 pm


• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Outstanding Citizenship Award – “Best Voting Community” – Chris
Furno, Town Clerk

2. Discussion – Letter of Non-Oposition – Wedding Venue Concept at 229 Main
Street – Possible Vote(s)

3. Appointment – Board of Health – Laflamme – Possible Vote(s)

4. Class II License Renewal – Douglas Auto Sales – Possible Vote(s)

5. Chapter 61 Right of First Refusal – 5.19 acres on Orange Street
Possible Vote(s)

6. Third Reading & Approval – Town Wide Electronic Notification
Service(s) Policy – Possible Vote(s)

7. Designation of Special Employees – Building Commissioner, and Building
Inspectors – Possible Vote(s)

8. Approve List of Vehicles for Auction – Possible Vote(s)

9. Letter of Comment to FCC – Possible Vote(s)

10. Personnel Policies Amendment – 1st Reading

11. Updated Job Descriptions – Municipal Facilities Mgr., and
Finance Director – Possible Vote(s)

12. Discussion: Draft, Health Insurance Joint Purchasing Group Intermunicipal
Agreement

13. Approve Minutes – December 18, 2018 Regular & Exec. Session
– Possible Vote(s)

14. Release Item 11b. - Contract Negotiations of November 20, 2018
Executive Session Minutes – Possible Vote(s)

15. Administrator’s Report

16. Old / New Business

17. Adjournment
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January 15, 2019 - BOS Minutes.pdf
(213.8 KiB) Downloaded 60 times

BOARD OF SELECTMEN
MEETING MINUTES
January 15, 2019
Approved February 5, 2019

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:05 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair-Absent), Hal Davis, Mike Hughes (Absent), Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Chris Furno (Town Clerk), John Furno (Highway Superintendent), Senator Louis Bertonazzi, Lisa Postma, Andrea Cortese, Dr. DiGregorio, Richard Cole, Sherri Noel, Emily Laflamme and other staff and citizens.

• Pledge of Allegiance (00:12)

• Chairman’s Announcements (00:29)
There were no announcements.

• Citizen’s Forum (00:47)
No one came forward.

1. Outstanding Citizenship Award-“Best Voting Community”-Chris Furno, Town Clerk (00:57)
In the packet is a press release, a chart, “Senator Louis Bertonazzi Foundation Citizenship Award”, and related materials.
Chris Furno, Lisa Postma, Andrea Cortese, Senator Bertonazzi, and Dr. DiGregorio joined the meeting. Sen. Bertonazzi explained the award and his foundation. The Town Clerk and Board of Registrars were presented with a check for $1,000 to be spent as they see fit to improve the number of people that come out to vote in the next election. The BOS were presented with a banner and a roving plaque naming all the towns that have won this award.

2. Discussion: Letter of Non-Opposition for a Wedding Venue Concept at 229 Main Street-Possible Vote(s) (14:33)
In the packet is a memo from Matthew Wojcik dated 1/10/19, a map, “Proposed Plan for 229 on Main, Douglas, MA 01516”, a proposed letter of non-opposition from the BOS and related materials.
Richard Cole and Sherri Noel joined the meeting. Mr. Cole stated that the property is in distress. The property includes the Schuster Mansion and the surrounding land that was going to be used for a development. He and Ms. Noel would like to maintain the property intact for use as a wedding venue for small boutique weddings, Fridays through Sundays. During the week, it could be used for intimate meeting activity. Mr. Cole does have a business plan. Food service would be sub-contracted out. The main event would need to take place outside under a tent. A pavilion may be constructed in the future. Upscale mobile restroom trailers would be used until a sewer connection could be made in the future.
The property is currently zoned village residential and this use would not be allowed. A zoning change will need to be brought before Town Meeting. Most of the neighbors are in support of the idea vs. residential development of the site. Mr. Cole and Ms. Noel would also use the mansion as their primary residence. A discussion was held.
Mr. Davis made a motion to support the conceptual re-use of the Schuster Mansion and the zoning changes that are necessary to accomplish same, pursuant to the proposal from the Town Administrator. Mr. Bonin seconded the motion. Vote: All-Aye.

3. Appointment-Board of Health-Laflamme-Possible Vote(s) (42:51)
In the packet is an application and related emails and materials.
Ms. Kane stated that Ms. Laflamme has been attending Board of Health meetings, and her appointment is supported by the Board. Emily Laflamme joined the meeting and explained her background.
Mr. Bonin made a motion to appoint Emily Laflamme to the Board of Health for a term ending June 30, 2022. Mr. Davis seconded the motion. Vote: All-Aye.

4. Class II License Renewal-Douglas Auto Sales-Possible Vote(s) (44:45)
In the packet is an application, checklist and related memos and materials.
Ms. Kane stated that this license had been held back from the prior approvals because back taxes were owed. Treasurer Cheryl Vaidya recommended that the BOS grant the license contingent on the owner entering into a memorandum agreement, however Town Counsel Atty. Rich Bowen has stated that a license cannot be withheld because of bankruptcy.
Mr. Bonin made a motion to renew the class II license for Douglas Auto Sales as presented. Mr. Davis seconded the motion. Vote: All-Aye.
Mr. Morse stated that the BOS is renewing the license on the advice of legal counsel.

5. Chapter 61 Right of First Refusal-5.19 Acres on Orange Street-Possible Vote(s) (48:18)
In the packet is a Notice of Intent to Sell and related maps, emails, memos and materials.
Ms. Kane stated that the Planning Board and Conservation Commission recommended that the BOS waive their right of first refusal. The Open Space Committee had no recommendation.
Mr. Bonin made a motion to waive Right of First Refusal for 5.19 Acres on Orange Street. Mr. Davis seconded the motion. Vote: All-Aye.

6. Third Reading and Approval-Town-Wide Electronic Notification Service(s) Policy-Possible Vote(s) (51:03)
In the packet is “Town of Douglas Municipal Town-Wide Electronic Notification Service(s) Policy”.
Ms. Kane stated that there have been no changes since the last reading.
Mr. Bonin made a motion to approve the Town-Wide Electronic Notification Service(s) Policy as deliberated by the Board of Selectmen. Mr. Davis seconded the motion. Vote: All-Aye.

7. Designation of Special Employees-Building Commissioner and Building Inspectors-Possible Vote(s) (52:16)
Mr. Wojcik stated that under the ethics code, if that class of designated special employee meets the requirements of the ethics code, that class of employee may be a party to more than one contract in Town. This designation protects the Town.
Mr. Davis made a motion to designate the Building Commissioner and Building Inspectors as “Special Municipal Employees” under MGL c238A. Mr. Bonin seconded the motion. Vote: All-Aye.

8. Approve List of Vehicles for Auction-Possible Vote(s) (53:43)
In the packet is a Notice of Public Auction.
Mr. Morse read the list of vehicles for auction.
Mr. Bonin made a motion to approve the list of vehicles for auction as presented. Mr. Davis seconded the motion. Vote: All-Aye.

9. Letter of Comment to FCC-Possible Vote(s) (54:57)
Mr. Morse recused himself from this agenda item. This item was passed over due to lack of a quorum.

10. Personnel Policies Amendment-First Reading (55:53)
In the packet is “Personnel Policies and Procedures for the Town of Douglas, MA” and related materials.
Mr. Wojcik stated that these policies were adopted by the Town in 2012 and revised in 2016 after the passage of the Town Administrator Act. The changes establish the role of the Town Administrator with respect to the personnel system of the Town. Mr. Wojcik would like the Personnel Board to be more involved in a self–audit on the pay equity track record. A discussion was held.

11. Updated Job Descriptions-Municipal Facilities Manager and Finance Director-Possible Vote(s) (1:00:43)
In the packet are the related job descriptions.
Mr. Wojcik stated that the definitions of the jobs are the domain of the BOS. Finalizing the job descriptions will allow Mr. Wojcik to finalize the evaluations. The Municipal Facilities Manager position has changed over time and has been updated.
The Finance Director position did not have a job description. “In the event of a declared emergency or disaster…” was changed to “In the event of a federally declared disaster…” A discussion was held.
Mr. Bonin made a motion to approve the updated job descriptions of the Municipal Facilities Manager and Finance Director as presented. Mr. Davis seconded the motion. Vote: All-Aye.

12. Discussion: Draft Health Insurance Joint Purchasing Group Intermunicipal Agreement (1:08:04)
In the packet is “Agreement for Joint Negotiation and Purchase of Certain Insurance Coverages (July 1, 2019)”.
Mr. Wojcik stated that the municipalities and school districts involved (Millbury, Douglas, Webster, Southbridge, and Dudley/Charlton School District) have had three drafting sessions, and the final drafting session is planned for 1/24/19. There have been two rounds of the insurance quoting process. There is no sense of entering into the agreement if there will be no savings.
The communities involved do not want to trigger collective bargaining issues. For those that are fully insured, they are looking to change to a self-insured model. For those who are already self-insured, they are looking for other plan options that would save them money. Going to market as a larger group, makes the account a national account and changes the way the risk profile is viewed. This would be the first such group in Worcester County. A discussion was held.

13. Minutes: December 18, 2018 Regular and Executive Sessions-Possible Vote(s) (1:17:40)
Mr. Bonin made a motion to approve the minutes of the December 18, 2018 regular session BOS meeting as presented and approve and retain in their entirety the December 18, 2018 Executive Session meeting minutes as presented. Seconded by Mr. Davis. Vote: All-Aye.

14. Release Item 11b – Contract Negotiations of November 20, 2018 Executive Session Minutes-Possible Vote(s)
(1:18:04)
Mr. Bonin made a motion to Release Item 11b - contract negotiations discussions of the November 20, 2018 Executive Session Minutes. Mr. Davis seconded the motion. Vote: All-Aye.

15. Town Administrator’s Report (1:18:30)
Mr. Wojcik stated that the preliminary conversations with the current health insurance carrier for renewal for one year suggest an 11.8% rate increase, which is based on a claims experience loss ratio of 95.5%. The market rate for that loss ratio is 8%. Mr. Wojcik is challenging the credibility of the presentation and is pleased to have the option of the joint purchasing group.
Mr. Wojcik has directed the School Department to bid out the bus transportation contract as a Request for Proposals (RFP), not an invitation for bids. An invitation for bid allows the department to specify exactly what they need and allows bids for those services. Last year there was a 13.9% increase, and that is unsustainable.
Regarding planning for next fiscal year’s budget, Mr. Wojcik will work with the health insurance joint purchasing model and will assume a Blackstone Valley Tech increase of 9%. The first round of Capital budget requests went out today. Mr. Wojcik is asking department heads to “hit the bottom line.”
Mr. Wojcik announced that there was a Code Red test call made last night around 6:30 PM to 3,571 telephone contacts, and several hundred total emails and text numbers. All rolled out within five minutes with 21% live connect rate, 40% went to voice mail, and 28% came back as “operator intercept”. There may have been some audio issues, which will be investigated.
The test call was designed to inform the townspeople about Code Red and how to opt-in or opt-out of services. The information entered is in Code Red’s database. The number that was used to call out last night is Code Red’s designated line for the Town of Douglas for emergency messaging and is the same number that will be used every time.

16. Old/New Business (1:29:40)
Old Business: There was no old business.
New Business: There was no new business.

17. Adjournment (1:30:01)
Mr. Davis made a motion at 8:35 PM to adjourn. Mr. Bonin seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary



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