BoS - February 19, 2019

BoS - February 19, 2019

Postby Suzanne Kane » Thu Feb 14, 2019 1:07 pm

Board of Selectmen
Agenda
February 19, 2019
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Road Use – Tristate Endurance Relay Run – Possible Vote(s)

2. Isabella Drive – Subdivision Road Issue Discussion – Possible Vote(s)

3. Approve Health Insurance Agreement – Possible Vote(s)

4. Open Warrant for Annual & Special Town Meeting of May 6, 2019, and
Close Warrant for ATM & STM on Friday, March 1, 2019 at 4:00 PM.
Possible Vote(s)

5. Third Reading & Approval of Personnel Policies & Procedures
Possible Vote(s)

6. Approve Education Reimbursement – Fire Chief

7. Minutes: February 5, 2019 Regular & Exec Session

8. Administrator’s Report

9. Old/New Business

10. Executive Session – Contract Negotiations

11. Adjournment
__________________________________________________________________________________
Future Agenda Items:

TBD:
Discussion – ConCom Fees Report from Atty. Bowen
__________________________________________________________________________________
__________________________________________________________________________________
February 19, 2019 - BoS Minutes.pdf
(208.87 KiB) Downloaded 27 times

BOARD OF SELECTMEN
MEETING MINUTES
February 19, 2019
Approved March 19, 2019

Call to Order

Vice Chairman David Cortese called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair-Absent), Tim Bonin (Absent), David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Matt Anderson (VP of Operations, Hartford Marathon Foundation), Jeanne Lovett (Finance Director), Police Chief Nick Miglionico, Fire Chief Kent Vinson, Robert Dumas, Alicia Dumas and other staff and citizens.

• Pledge of Allegiance (00:11)

• Chairman’s Announcements (00:31)
There were no announcements.

• Citizen’s Forum (00:34)
No citizens came forward.

1. Road Use-Tristate Endurance Relay Run-Possible Vote(s) (00:40)
In the packet is a packet from the Hartford Marathon Foundation (HMF) dated 2/5/19, emails from Matt Anderson dated 2/5/19 & 2/14/19, an email from Chief Miglionico dated 2/4/19, maps and related materials.
Mr. Anderson joined the meeting and distributed documents. He gave the background of the Hartford Marathon Foundation and the Tristate Endurance Relay Run, which would run from Lincoln, RI to Hartford, CT. Two legs of the race will be in Douglas on Saturday, 8/24/19 between 7:45 AM and 12:00 PM.
Mr. Anderson expects 100 runners at each leg. Roads will remain open.
Chief Miglionico recommended a police detail at the crossing on South Street, and HMF volunteers should be at the crossing on Southeast Main Street. Chief Miglionico will erect message boards on 8/24/19. The HMF will be erecting temporary caution signs.
Chief Vinson spoke about the stress the event puts on the Ambulance Dept. He recommended a dedicated ambulance detail. A discussion was held.
Mr. Hughes made a motion to approve the Road Use Request for the Hartford Marathon Foundation Tristate Endurance Relay Run, subject to the conditions imposed by the Douglas Fire and Police Chiefs. Mr. Davis seconded the motion.

2. Isabella Drive-Subdivision Road Issue Discussion-Possible Vote(s) (15:58)
In the packet is a letter from Robert Dumas dated 2/13/19 and related materials.
Mr. Dumas joined the meeting. He reviewed his letter in the packet outlining the issues on Isabella Drive and asked that the BOS accept Isabella Drive as a public way.
Mr. Wojcik stated that the surety is a third, non-buildable lot. The issue is that this is only one case, and the BOS should consider the precedential value of this decision. He cautioned that rural residential roads should not have their construction conditioned to appear as town roads. A discussion was held.
Mr. Cortese asked to know the developer’s position. Mr. Dumas stated that the developer is ignoring his attempts to contact him. Mr. Dumas went before the Planning Board last summer to ask for their assistance and was told to contact the developer.
It was decided to put this item on the next agenda and ask Town Counsel for guidance.

3. Approve Health Insurance Agreement-Possible Vote(s) (47:10)
In the packet is “Mass Strategic Health Group Agreement for Joint Negotiation and Purchase of Certain Insurance Coverages (July 1,2019)” and related emails and materials.
This item was passed over.

4. Open Warrant for Annual & Special Town Meeting of May 6, 2019 and Close Warrant for ATM & STM on Friday, March 1, 2019 at 4:00 PM-Possible Vote(s) (47:15)
In the packet is The Town Meeting Checklist and related materials.
Mr. Hughes made a motion to open the warrant for the Annual and Special Town Meeting of May 6, 2019 and close the same warrant on Friday, March 1, 2019 at 4:00 PM. Mr. Davis seconded the motion. Vote: All-Aye.

5. Personnel Policies Amendment-Third Reading & Approval-Possible Vote(s) (47:38)
In the packet is “Personnel Policies and Procedures for the Town of Douglas, MA” and related materials.
Ms. Kane stated that Ms. Lovett has made some changes.
This item was passed over.

6. Approve Education Reimbursement-Fire Chief (48:19)
In the packet is a Schedule of Departmental Bills Payable, a Request for Reimbursement Form, an email from Columbia Southern dated 9/12/18, and related materials.
Mr. Davis made a motion to waive the prior notice requirement in the Fire Chief’s contract in order to reimburse the Fire Chief. Mr. Hughes seconded the motion. Vote: All-Aye.

7. Minutes: February 5, 2019 Regular and Executive Sessions-Possible Vote(s) (49:07)
Mr. Hughes made a motion to approve the minutes of the February 5, 2019 regular and Executive session BOS meetings as presented, retaining the Executive session minutes in their entirety. Seconded by Mr. Davis. Vote: All-Aye.

8. Town Administrator’s Report (49:54)
In the packet is a memo from Matthew Wojcik dated 2/19/19.
Mr. Wojcik stated that, in accordance with MGL Chapter 44, Section 31D, as amended, he has authorized the Highway Department to deficit spend the Snow & Ice Account. From 2/12/19 to today, the Town has spent close to $51,000. Mr. Wojcik asked for $70,000 beyond the current approved budgeted amount of $155,000. This increase will allow the Department to cover the overage incurred over the last week of snowstorms and absorb an additional approximately $47,180 in spending, as needed, which is reasonable given the pace of expenditure this season under current weather patterns.
Mr. Wojcik stated that they continue to work on the Heath Insurance Joint Purchasing Contract. The Employee Advisory recently met with full attendance, and written notice will be sent to all collective bargaining units this week, along with a brief presentation of choice sets. A discussion was held.
Mr. Wojcik stated that the 6% increase in Blackstone Valley Tech assessment is within the boundaries of the financial model. The Norfolk Agricultural assessment is down slightly. A consultant has been hired to help with the School Bus Transportation contract renewal.

9. Old/New Business
(59:49)
Old Business: There was no old business.
New Business: There was no new business.

10. Executive Session – Contract Negotiations (59:58)
There was no Executive Session.

11. Adjournment (1:00:08)
Mr. Davis made a motion at 8:00 PM to adjourn. Mr. Hughes seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
Moderator
Moderator
 
Posts: 613
Joined: Wed May 25, 2005 2:01 pm

Return to 2019 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron