BoS - March 19, 2019

BoS - March 19, 2019

Postby Suzanne Kane » Thu Mar 14, 2019 1:18 pm

Board of Selectmen
Agenda
March 19, 2019
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

7:05 PM
1. Pole Petitions: # 27865752 – Hemlock St., & # 27759264 – Walnut St.
Possible Vote(s)

2. Economic Development Committee Update and Rezoning Proposal
- Discussion

3. Bldg Facilities Manager / Highway Working Foreman Job Description &
Compensation Change Proposal – Possible Vote(s)

4. Building Permit Fees – Discussion of Proposed Changes

5. Special Employee Designation – Board of Health – Possible Vote(s)

6. DCR Announcement to Purchase Land – Possible Vote(s)

7. 2nd Reading - - Website Disclaimer & Privacy Policy

8. Review Warrant Article for ATM & STM

9. Ratify & Sign Town Administrators Employment MOU
– Possible Vote(s)

10. Approve Minutes

11. Town Administrator’s Report
A. Public Service Award Announcement
B. Distribution of Fiscal Notes – Discussion
C. Distribution of Proposed FY2020 Budget - Discussion

12. Old / New Business

13. Adjournment
______________________________________________________________________________________________
______________________________________________________________________________________________
March 19, 2019 - BoS Minutes.pdf
(214.54 KiB) Downloaded 24 times

BOARD OF SELECTMEN
MEETING MINUTES
March 19, 2019
Approved April 2, 2019


Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Economic Development Committee: Brad Maltz (Chair), Bob Minarik
Water/Sewer: Bob Sullivan, Bob Josey, Colin Haire
Other Staff and Citizens: Police Chief Nick Miglionico, Michael Parent (National Grid), Robert Dumas, Mark Dunleavy, Deb Dunleavy, and other staff and citizens.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:32)
There were no announcements.

• Citizen’s Forum (00:35)
No one came forward.

1. 7:02 PM. Pole Petitions #27865752-Hemlock Street and #27759264 Walnut Street-Possible Vote(s) (00:45)
In the packet are petitions, maps and related materials.
Mr. Morse opened the public hearing for Walnut Street. Mr. Parent joined the meeting. The Walnut Street petition is to bring service to the house at 115 Walnut Street.
Mr. Hughes made a motion to close the public hearing for pole petition #27759264 Walnut Street at 7:06 PM. Mr. Bonin seconded the motion. Vote: All-Aye.
Mr. Cortese made a motion to approve the order for pole locations for pole petition #27759264 Walnut Street as presented. Mr. Davis seconded the motion. Vote: All-Aye.

Mr. Morse opened the public hearing for Hemlock Street. Mr. Parent stated that the petition for Hemlock Street is to hold the pole line that is across the way from pulling back the opposite way. The pole would not have any service or electrical wires on it.
Mr. Bonin made a motion to close the public hearing for #27865752 Hemlock Street at 7:08 PM. Mr. Hughes seconded the motion. Vote: All-Aye.
Mr. Hughes made a motion to approve the order for pole petition #27865752 Hemlock Street as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

2. Economic Development Committee (EDC) Update and Rezoning Proposal-Discussion (08:03)
In the packet is a map and related materials.
Bob Minarik and Brad Maltz joined the meeting. Mr. Maltz stated that some developers have expressed interest in the 205 acres behind Granutec. There are six property owners, and they are waiting for the Town to proceed. The initial usage is for a million sq. ft. distribution warehouse. The area has the potential to be used for an industrial park. A road would need to be built to access the area.
Part of the land is zoned residential and part is zoned industrial. The EDC has approached Planning about how to go about getting the entire 205 acre area zoned industrial.
The entrance would be near Granutec. To bring in a facility of this size, water/sewer would need to be extended down from the high school, as the interested party has asked that water/sewer be a condition of their locating here. The party is very interested in the site. Mr. Minarik stated, “If they get water and gas, it’s going in.” The project would involve applying for MassWorks grants for a 50% match. Applications are typically due in July. The EDC would like this project on the warrant for the May Town Meeting. Mr. Wojcik will reserve a place on the warrant.
Mr. Sullivan, Mr. Josey and Mr. Haire joined the meeting. Mr. Sullivan stated that, to come from the high school to just past Granutec (3,500 feet) with a 12” water line, the cost would be roughly $1 million. To go down Rte. 16, (7,600 feet) would cost approximately $2.15 million. A pump station may be needed to bring sewer to the entrance of the park. Mr. Sullivan recommended, that if you are going for grant money, to do the full loop. It could be done in phases.
Mr. Minarik stated that they are working with other developers on another 150 acres, south of this 205 acres, for another project.
A discussion was held. Mr. Morse asked for an estimate of the cost to install sewer for this project for the next meeting.
Mr. Bonin made a motion to authorize the Town Administrator and Town Engineer to work with the Planning Board to do what is necessary to move this project forward. Mr. Cortese seconded the motion. Vote: All-Aye.

3. Building Facilities Manager/Highway Working Foreman Job Description and Compensation Change Proposal-Possible Vote(s) (37:46)
In the packet is memo from Matt Wojcik dated 3/12/19 and related materials.
Mr. Wojcik stated that the Town has a 40-hour/week employee that works 20 hours at the Highway Dept. and 20 hours as the Building Facilities Manager at two different rates of pay. Both rates are incorrect. To rectify the situation, he was given a title within the Highway Dept. that included the responsibilities of the Building Facilities Manager. He also coordinates the Town’s safety programs and compliance with OSHA regulations. Mr. Wojcik included a $2,000 stipend for that work.
Mr. Bonin made a motion to approve the Building Facilities Manager/Highway Working Foreman Job Description and Compensation Change proposal as presented by the Town Administrator. Mr. Cortese seconded the motion. Vote: All-Aye.

4. Building Permit Fees-Discussion of Proposed Changes (43:05)
In the packet is Town of Douglas Building Dept. Permit Fee Schedule, a revised schedule dated 1/10/12, Building Valuation Data dated 8/2018, and other related materials.
Mr. Wojcik stated that the new building official has compared Douglas’ fee schedule to those of neighboring communities and has made recommendations. He distributed a Fee Schedule for information only. Mr. Wojcik will invite the new building inspector to the next meeting to discuss his recommended fee changes, electronic permitting and the software license.

5. Special Employee Designation-Board of Health-Possible Vote(s) (48:16)
Mr. Wojcik stated that this designation provides a pathway for disclosure and allows those that serve on certain boards to earn a living and volunteer for the Town.
Mr. Cortese made a motion to designate Board of Health members as “Special Municipal Employees” under MGL c238A. Mr. Davis seconded the motion. Vote: All-Aye.

6. DCR Announcement to Purchase Land-Possible Vote(s) (50:16)
In the packet is a letter from Marcos Pittore dated 1/23/19, maps, and related materials.
Ms. Kane stated that the Dept. of Conservation and Recreation (DCR) has asked the BOS to announce that they are buying land in Douglas. The BOS can choose to hold off on the announcement and speak to DCR first. The land that DCR is buying is assessed at $49,300.
It was the consensus of the BOS to authorize Mr. Wojcik to draft a letter to DCR expressing their disappointment at not being responsive to the Town’s needs and requesting an annual meeting with DCR before moving forward. Sen. Fattman and Rep. McKenna will be invited to this annual meeting once scheduled.
The BOS would like to remind DCR in the letter that they had stated that, after the last taking, DCR would not take any more land without Douglas’ approval.

7. Website Disclaimer and Privacy Policy-Second Reading (57:34)
In the packet is an email from Chris Furno dated 2/26/19, an email from Rob dated 2/25/19, “Town of Douglas Website Disclaimer and Privacy Policy”, and related materials.
Ms. Kane stated that no changes have been made since the last reading. The policy is not on the website, but Ms. Kane can send it to anyone who requests it.

8. Review Warrant Articles for ATM and STM (58:26)
In the packet are the Special (STM) and Annual (ATM) Town Meeting Warrants.
Ms. Kane stated that the Animal Control Bylaw is not known yet. Mr. Morse explained that the Animal Control Officer is revising the bylaw, removing anything proprietary to Douglas and following it with MGL as it pertains to animals and licensing. Modifications are also being made to reference Douglas, not MGL, so that the Town gets fees or fines, not the State.
Mr. Wojcik left the meeting at 7:59 PM.
Ms. Kane also does not yet have any documents relating to the Tree Study Funding article.
Regarding reduction of Finance Committee (Fin Com) membership, Ms. Kane stated that the Fin Com has been having trouble getting a quorum for meetings. Ms. Kane has reached out to the Chair of Fin Com, who has not been able to speak to the Fin Com members yet.

9. Ratify and Sign Town Administrator’s Employment MOU-Possible Vote(s) (1:03:13)
In the packet is an Amendment to Employment Agreement between Town of Douglas and Town Administrator and related materials.
Mr. Hughes recused himself. Ms. Kane stated that after an Executive Session, the BOS voted to make changes to Exhibit A of Mr. Wojcik’s contract. The salary for Step 3 was increased to $120,000, prorated effective 1/2019 to 6/30/2019, and Step 4, with a salary of $120,000 effective 7/1/19, was added. If other Town departments are granted a COLA, Mr. Wojcik receives that as well.
Mr. Cortese made a motion to ratify the amendment to the employment agreement as presented between the Town of Douglas and the Town Administrator. Mr. Bonin seconded the motion. Vote: Aye-4, Mr. Hughes abstained.
Mr. Hughes rejoined the meeting. Mr. Wojcik rejoined the meeting at 8:05 PM.

10. Minutes: - February 19 and March 5, 2019 Regular Session and March 5, 2019 Executive Session, Possible Vote(s) (1:05:48)
Mr. Morse made a motion to approve the February 19 and March 5, 2019 regular session meeting minutes of the Board of Selectmen as presented and approve the March 5, 2019 Executive Session meeting minutes of the Board of Selectmen as presented, releasing only item 14C. Mr. Hughes seconded the motion. Vote: All-Aye.

11. Town Administrator’s Report (1:07:17)
In the packet is a draft budget.
Mr. Wojcik announced that Adam Furno has been awarded the Thomas Green Public Service Award by the Worcester Research Group.
This week, Mr. Wojcik will distribute fiscal notes on what has been changed on the budget from last year and why.
Mr. Wojcik stated that the Snow & Ice account has been increased up to $300,000, which is a $145,000 increase over what was budgeted.
Mr. Wojcik distributed a draft budget. Large items are police cruisers, forestry management, planning and cutting activity involving over 5,000 trees, and technology items. Mr. Wojcik hopes the Capital budget will be $400,000-$500,000. Also, the Town received a $500,000 grant for the Cedar Street bridge, however the project could cost $800,000.
Mr. Morse asked Mr. Wojcik to ask the IT Director to check with Microsoft about their purchasing programs for municipalities.
Mr. Wojcik asked the BOS to think about revising Personnel policy. Some department heads are at Step 10. Mr. Wojcik feels it is time to revisit their responsibilities and makes sure those with similar responsibilities have similar compensation.
Mr. Morse asked for a copy of the spreadsheet mechanism used prior to the override.
Mr. Wojcik left the meeting at 8:18 PM.

12. Old/New Business (1:18:27)
Old Business: There was no old business.
New Business: Mr. Morse stated that he has been asked to ask the BOS to make May 11 Douglas Ice Cream Day. Mr. Morse will write a proclamation. He asked that this be put on the next agenda.
A gentleman in the audience stated that he is unable to hear the Town Administrator and BOS members from the audience. He asked that the BOS budget for a new sound system. Ms. Kane stated that the Douglas Cable Committee is working on it. Mr. Davis asked that this be put on the next agenda for an update.

13. Adjournment (1:23:28)
Mr. Bonin made a motion at 8:25 PM to adjourn. Mr. Cortese seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
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