BoS - July 16, 2019

BoS - July 16, 2019

Postby Suzanne Kane » Wed Jul 10, 2019 2:05 pm

Board of Selectmen
Agenda
July 16, 2019
Municipal Center Resource Room

7:00 PM


• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Eagle Scout Project Proposal – Possible Vote(s)

2. Re-Consider Change of Officers Missing Information
– Whitinsville Fish & Game - Possible Vote(s)

3. Ratify Inter-Municipal Agreement – Blackstone Valley Veteran’s
Services District – Possible Vote(s)

4. Discussions on Future Police Station, School Campus Roadways, and
an Access off of Martin Road

5. Summer Schedule

6. Minutes – Possible Vote(s)

7. Administrator’s Report

8. Old/New Business

9. Executive Session – Litigation & Disposition on Real Property

10. Adjournment
________________________________________________________________________________________
Future Agenda Items:

August:
Whitinsville Fish & Game – One Day Liq. License
________________________________________________________________________________________
________________________________________________________________________________________
July 16, 2019 - BoS Minutes.pdf
(301.51 KiB) Downloaded 18 times

BOARD OF SELECTMEN
MEETING MINUTES
July 16, 2019
Approved August 20, 2019


Call to Order
Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Police Chief Nick Miglionico, Fire Chief Kent Vinson, Alex Flynn and other citizens and staff.

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:29)
There were no announcements.

• Citizen’s Forum (00:37)
No one came forward.

1. Eagle Scout Project Proposal-Possible Vote(s) (00:48)
In the packet are Eagle Scout Service Project Workbook, Proposal, Final Plan and related materials.
Mr. Flynn joined the meeting. He is a Life Scout in Troop 134. He presented his Eagle Scout proposal to make a three-sided flower box for the Civil War monument in the center of Town. He outlined the design of the box, which will include American flags. He plans to plant perennials and someone will plant perennials every year going forward. He needs a beneficiary for the project. Mr. Bonin stated that the beneficiary would be the BOS.
Mr. Morse asked if the flags will be lit at night. Mr. Flynn stated that he could install solar lights.
Mr. Davis made a motion to approve the project as presented. Mr. Cortese seconded the motion. Vote: All-Aye.
Mr. Bonin asked to receive photos when the project is completed.

2. Reconsider Change of Officers Missing Information-Whitinsville Fish & Game-Possible Vote(s) (07:45)
In the packet is a “Recommendation of the Investigator”, an Application for Amendment and related materials.
Ms. Kane stated that page 2 of the application was missing important information. ABCC sent it back with “no action.” The missing information has been added.
Mr. Cortese made a motion to approve the Change of Officers form for the Whitinsville Fish & Game as presented. Mr. Hughes seconded the motion. Vote: All-Aye.

3. Ratify Inter-Municipal Agreement-Blackstone Valley Veteran’s Services District-Possible Vote(s) (08:48)
In the packet is an inter-municipal agreement, “Blackstone Valley District Comparisons” and related emails and materials.
Mr. Wojcik stated that the Town of Uxbridge is the lead party for this inter-municipal agreement. The Town of Blackstone has asked to join the agreement, adding enough administrative burden to warrant changing the Veteran’s Service agent from part-time to full-time. However, there is no net change to Douglas’ contribution. Mr. Wojcik recommended that the agreement be ratified.
Mr. Hughes made a motion to ratify the Inter-Municipal Agreement Blackstone Valley Veteran’s Services District. Mr. Cortese seconded the motion. Vote: All-Aye.

4. Discussions on Future Police Station, School Campus Roadways, and an Access off Martin Road (10:30)
Mr. Morse and Chief Miglionico outlined the space and drainage issues in the current Police Dept. Mr. Cortese asked what is needed to do a feasibility study regarding converting the Old Grammar School into a Police Station. Mr. Wojcik explained that a funding source would need to be identified and the funds requested at Town Meeting.
Mr. Cortese asked Chief Miglionico to find out what Sutton spent for their new station. Mr. Wojcik found that it cost $8.4 million. A discussion was held, including accommodating the needs of growing Police and Fire Depts. Mr. Bonin asked for a debt schedule.
It was the consensus to get a cost estimate for a feasibility study in order to prepare for fall Town Meeting.
Mr. Bonin asked for minutes from the Old Grammar School Disposition Committee to see if a use for a Police Station had been discussed. Ms. Kane will ask the Town Clerk.

5. Summer Schedule (26:23)
Mr. Hughes made a motion to cancel the 8/6/19 BOS meeting and retain the 8/20/19 meeting. Mr. Cortese seconded the motion. Vote: All-Aye.

6. Minutes: June 18, 2019 Regular Session & June 4, 2019 Executive Session. (27:46)
Mr. Hughes made a motion to approve the June 18, 2019 regular session meeting minutes of the Board of Selectmen as amended. Mr. Cortese seconded the motion. Vote: Aye-4, Mr. Bonin abstained.
Mr. Hughes made a motion to approve the June 4, 2019 Executive session meeting minutes of the Board of Selectmen as presented, retaining all in their entirety. Mr. Cortese seconded the motion. Vote: Aye-4, Mr. Bonin abstained.

7. Town Administrator’s Report (30:47)
Mr. Wojcik stated that the monument that was the topic of today’s Eagle Scout presentation in the center Town is in memory of the men of Douglas who enlisted in the Civil War.
Mr. Wojcik stated that they are closing the books for fiscal year 2019 and beginning the process of the audit. They are on track for a clean year.
Mr. Wojcik stated that work is ongoing at the Cedar Street bridge. Letters will be going out to abutters to explain the process. The process of sounding the pond will require interaction with property owners. The project was awarded a $500,000 grant. If the abutment needs to be adjusted, the balance of the cost of the project will need to be paid for from Chapter 90 funds.
Mr. Wojcik stated that Adam Furno conducted a mock OSHA inspection of all Town facilities with the assistance of MIIA. Very few changes need to be made to comply with an OSHA inspection.
Mar. Wojcik stated that July 1, 2019 was the first day of the Town’s existence as a self-insured health insurance entity. Everything has gone smoothly so far. Employees received their HSA cards over the weekend, which is three weeks earlier than scheduled. 344 claims were processed smoothly the first week.
Mr. Wojcik stated that they are trying to get into a position to apply for GFOA designation for the budget process. A Capital Plan and a budget process are still outstanding. Careful attention needs to be paid to Revenue planning. Mr. Wojcik is working on a streets database and a pavement study. He hopes to present a Capital plan to the Capital Committee by September.
Mr. Wojcik stated that the project proponent for the cannabis grow facility does not wish to publicly present a proposal until all the areas of seriousness or purpose can be demonstrated. A 2019 build can now be ruled out.

8. Old/New Business
Old Business: (29:01) Chief Miglionico stated that they may install a crosswalk by the Xtra Mart. There has been good feedback regarding the crosswalks. Chief Miglionico feels that the crosswalks slow traffic through the center of Town.
New Business: (41:01) Mr. Morse thanked Bob Minarik and the Economic Development Commission for their hard work. Mr. Morse suggested hiring Mr. Minarik as a full-time consultant for the Town. A discussion was held.

9. Executive Session – Litigation & Disposition on Real Property (46:02)
Mr. Bonin made a motion at 7:46 PM to go into Executive Session for the purpose of litigation and disposition on real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.
The BOS called a recess. The meeting was moved to the BOS office and reconvened at 7:54 PM.

10: Adjournment:

Mr. Hughes made a motion at 8:29 PM to adjourn the BOS regular session meeting. Mr. Cortese seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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