BOS - September 10, 2019

BOS - September 10, 2019

Postby Suzanne Kane » Wed Sep 04, 2019 8:16 am

Board of Selectmen
September 10, 2019
Agenda
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Road Use – Midstate Massive Ultra Trail – Possible Vote(s)

7:10 pm
2. Approve Special One Day Beer & Wine for Octoberfest – Possible Vote(s)

3. Approve Order of Taking – Darling Way – Possible Vote(s)

4. “Dynamic” Douglas News – Donna Hardy

5. Beagle Club – Change in Officers Reconsideration – Possible Vote(s)

6. Proclamation Request – Natchaug River Young Marines Program
Possible Vote(s)

7. Request for Waiver on Community Bulletin Board – Aaron Socrat
Possible Vote(s)

8. Open November 18, 2019 STM Warrant & Close the STM Warrant on
Sept. 27, 2019. – Possible Vote(s)

9. Approve Minutes – Possible Vote(s)

10. Town Administrator’s Report

11. Old / New Business

12. Executive Session – Possible Litigation & Real Property

13. Adjournment
_________________________________________________________________________________________________________
Future Agenda Items:

October 1st:
STM Warrant – First Review

October 15th: Sign Warrant
________________________________________________________________________________________________________
________________________________________________________________________________________________________
September 10, 2019 - BoS Minutes.pdf
(236.98 KiB) Downloaded 118 times

BOARD OF SELECTMEN
MEETING MINUTES
September 10, 2019
APPROVED October 1, 2019

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: Police Chief Nick Miglionico, Fire Chief Kent Vinson, Dick Skinner (Sunshine Club), Tony St. Pierre (Octoberfest) Andy Marks, Meredith Marks, Ronald Audet, Donna Hardy (Dynamic Douglas) and other citizens and staff.

• Pledge of Allegiance (00:09)

• Chairman’s Announcements (00:26)
There were no announcements.

• Citizen’s Forum (00:35)
Dick Skinner of the Douglas Senior Center’s Sunshine Club joined the meeting. The Senior group has organized a Friday night dinner dance event on 10/4/19 intended as a fundraiser for the Sunshine Club. He is asking permission to place signs on Town property. He listed the proposed sign locations. Neither the Police Chief, Fire Chief, nor the Chair of the Octoberfest Committee had any opposition.
Mr. Cortese made a motion to allow the Sunshine Club to put up signs on Town property for their Octoberfest to be celebrated Friday night, October 4, 2019. Mr. Hughes seconded the motion. Vote: All-Aye.

1. Road Use-Midstate Massive Ultra Trail-Possible Vote(s) (04:16)
In the packet are maps, an application, a Certificate of Insurance and related emails and materials.
Mr. and Mrs. Marks joined the meeting. Mr. Marks stated that the event is a 100 mile ultramarathon starting in New Ipswich, NH, running along the Midstate Trail and ending in Douglas. The Dept. of Conservation and Recreation has given their permission to use all the parks along the route. A Certificate of Insurance has been provided for Douglas and the Marks have permission from towns along the route. 100 people are currently registered, which will amount to about 10 runners per hour running through Town.
Ms. Kane stated that neither the Police Chief, Fire Chief, nor the Highway Superintendent had any concerns.
Mr. Bonin made a motion to approve the road use plan for the Midstate Massive Ultra Trail. Mr. Cortese seconded the motion. Vote: All-Aye.

2. 7:08 PM Approve Special One Day Beer & Wine License for Octoberfest-Possible Vote(s) (08:42)
In the packet is an application and related materials.
Ms. Kane stated that this is an annual application for a beer and wine tent behind the E.N. Jenckes store. All abutters have been notified. The event will be 10/5/19 from 9:30 AM – 4:00 PM. The paperwork and fee have been submitted to MIIA for the liquor liability. There have been no issues in the past.
Mr. Cortese made a motion to approve the One Day Beer and Wine License for Octoberfest. Mr. Bonin seconded the motion. Vote: All-Aye.

3. Approve Order of Taking-Darling Way-Possible Vote(s) (09:59)
In the packet are maps, deeds, a Notice of Intent to Take Property, a Decision of the BOS and Order of Taking, and related emails and materials.
Mr. Audet stated that he owns Darling Way. He stated that “we” had a deal quite a while ago about taking “that”. He stated that he tried to get the project approved years ago, and it “never went anywhere”. Now he has received a $6,000 tax bill for it. His attorney, Faith Lane, spoke with Atty. Alderman and worked out a solution that Mr. Audet would give the property to the Town without having to pay taxes on it. Mr. Audet did not have that agreement with him.
Mr. Audet stated that the Town spent approximately $1,500 of the bond money. He stated that the Town took money from the bank book about 20 years ago.
Mr. Wojcik asked if the project had ever been finished and Mr. Audet said that it had, but the Town did not accept it. Mr. Wojcik stated that the Town Engineer did not sign off on it because there was additional work that needed to be done. Mr. Wojcik explained that the project is over, Mr. Audet owes the Town taxes, which were taken from the surety and the remainder of the surety was released to Mr. Audet. Mr. Audet stated that that wasn’t the agreement.
Mr. Audet agreed that he is currently operating with a Building Permit in Town. Mr. Wojcik explained that, if Mr. Audet owed the Town taxes, he would not have been given a Building Permit. Mr. Wojcik explained that the Town Tax Collector has broad, sweeping authority to collect taxes from a surety. Mr. Audet explained that he wanted the taxes to be taken “way before then.” Mr. Audet feels he should not have owed taxes.
Mr. Wojcik stated that it is the responsibility of a private business to prosecute their business to conclusion. If the Town does not accept a road, and there is surety, the businessperson needs to take the initiative to bring matters to a conclusion. A discussion was held.
Mr. Cortese asked if Mr. Audet knew why the proposed agreement between his attorney and the Town’s attorney was never executed. Mr. Cortese added that, if such an agreement exists and it did not come before the BOS or Town Meeting, it is most likely invalid because neither the Town Administrator nor the Tax Collector have the authority to say the Town will take property in lieu of taxes.
Mr. Audet is looking to have the $6,000 in taxes returned to him. Mr. Wojcik explained that Mr. Audet had a valid tax levy on his property. A discussion was held. Mr. Audet left the meeting.
Mr. Hughes made a motion to issue an Order of Taking for Darling Way. Mr. Cortese seconded the motion. Vote: All-Aye.

4. “Dynamic” Douglas News-Donna Hardy (36:28)
In the packet is a related email.
Ms. Hardy joined the meeting and thanked the BOS for their assistance. She presented Mr. Cortese and Chief Miglionico with a t-shirt. Over $5,000 has been raised to date for the VFW, the Virtual Giving Tree and the Recreation Commission.

5. Beagle Club-Change in Officers Reconsideration-Possible Vote(s) (40:37)
In the packet is a Recommendation of the Investigator and related materials.
Ms. Kane stated that the BOS had already approved the change in officers, however ABCC sent this one back “Return: No Action” because a CORI was needed on the one new officer. Ms. Kane now has that paperwork. A new vote is needed.
Mr. Hughes made a motion to approve the Change in Officers for the Beagle Club with the new member required to complete a CORI check. Mr. Bonin seconded the motion. Vote: All-Aye.

6. Proclamation Request-Natchaug River Young Marines Program-Possible Vote(s) (42:25)
In the packet is a letter from Aaron Zalewski dated 8/19/19, a Proclamation and related materials.
Ms. Kane stated that the letter asks that the BOS recognize what the group is doing to promote illicit drug awareness and to wear a red ribbon on the week of the Young Marine program. Mr. Cortese stated that Kiki Camarena was a Drug Enforcement Agency agent working in Mexico who was captured and tortured to death in a matter of weeks.
Mr. Bonin made a motion to proclaim October 23-31, 2019 as Red Ribbon Week. Mr. Hughes seconded the motion. Vote: All-Aye.
Mr. Morse read the proclamation. Mr. Bonin will provide the red ribbons for the BOS.

7. Request for Waiver on Community Bulletin Board-Aaron Socrat-Possible Vote(s) (47:55)
In the packet is the approved policy for the Community Bulletin Board, an event notice, and related emails and materials.
Mr. Socrat was not present. Mr. Wojcik stated that Mr. Socrat is asking to advertise the Apple Festival at Douglas Orchard on the community bulletin board. Since there is a for-profit element to the festival, doing so would be against the Town’s informal policy. Mr. Morse stated that he is not inclined to waive away from a long-standing policy and start to offer space on the message board away from nonprofits. Mr. Hughes agreed. A discussion was held.
Mr. Morse made a motion to deny Aaron Socrat’s request for public use advertising. Mr. Hughes seconded the motion. Vote: All-Aye.

8. Open November 18, 2019 Special Town Meeting (STM) Warrant & Close the STM Warrant on September 27, 2019-Possible Vote(s) (50:15)

Mr. Cortese made a motion to open the November 18, 2019 STM warrant and close the STM warrant on September 27, 2019. Mr. Hughes seconded the motion. Vote: All-Aye.

9. Minutes: August 20, 2019 Regular Session & Executive Session (50:45)
Mr. Hughes made a motion to approve the August 20, 2019 regular and executive session meeting minutes of the Board of Selectmen as presented, retaining all of the executive session minutes in their entirety. Mr. Cortese seconded the motion. Vote: All-Aye.

10. Town Administrator’s Report (51:18)
Mr. Wojcik stated that he testified before the Joint Committee on Revenue at the State House this afternoon in support of two of Rep. McKenna’s bills, House 2559 and 2560, to create a commission to study the formula that’s used to calculate Payments in lieu of Taxes for State Land (PILOT) and assure municipalities that PILOT payments going forward won’t be less than the prior year’s. Mr. Wojcik presented his testimony that the formula needs to take into account the diversity of municipalities.
Mr. Wojcik stated that Douglas was awarded a Municipal Vulnerability Preparedness (MVP) Grant which is an initiative to identify town exposures to the impacts of global climate change. There will be a public workshop to brainstorm and a public feedback session.
Douglas was unsuccessful in obtaining a highly competitive small culvert grant. There is a small bridge grant awaiting completion. Douglas did participate in the Green Communities competitive grant round, and there will be an announcement on 9/17/19. Mr. Wojcik is still waiting to hear on the status of a few other grants that Douglas has applied to.
Mr. Wojcik stated that Douglas is using Code Red to inform the public about Eastern Equine Encephalitis (EEE). Spraying will be done tonight. He feels the Code Red communication is going well. At last launch, there were approximately 2,000 live connects.
Mr. Wojcik stated that this month in the Blackstone Valley Express, he wrote about the value of a Civilian Emergency Preparedness Team (CERT) and he encouraged the public to be involved.

11. Old/New Business (1:04:06)
Old Business:
Mr. Morse stated that he and Mr. Bonin attended a meeting of several citizens who felt they had a negative interaction with the Zoning Board of Appeals (ZBA). Mr. Morse and Mr. Bonin asked to speak to some members of the ZBA and the members declined. Mr. Morse would like this issue to be the first agenda item for the next meeting and invite the citizens involved and the ZBA.
New Business: There was no new business.

12. Executive Session – Possible Litigation & Real Property (01:08:31)
Mr. Bonin made a motion at 8:08 PM to go into Executive Session for the purpose of possible litigation and real property and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes - Aye, Kevin Morse – Aye.
The BOS called a recess. The meeting was moved to the BOS office and reconvened at 8:00 PM.

Mr. Morse made a motion at 8:45 PM to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes - Aye, Kevin Morse – Aye.

13: Adjournment:
Mr. Hughes made a motion at 8:45 PM to adjourn. Mr. Morse seconded the motion. Vote: All-Aye.

Respectfully submitted,


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