BoS - October 15, 2019 - REVISED

BoS - October 15, 2019 - REVISED

Postby Suzanne Kane » Thu Oct 10, 2019 9:38 am

Board of Selectmen
October 15, 2019
Agenda
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Retiree Health Insurance Renewal 1/1/2020 – Possible Vote(s)

2. Vote on Cable Advisory Committee’s Charge Change – Possible Vote(s)

3. Medical Alternatives Host Community Agreements– Change to Resinate
- Possible Vote(s)

4. Open Warrant, Insert New Article, Close, Approve and Sign the STM Warrant for Nov. 18, 2019 – Possible Vote(s)

5. Approve Minutes – Possible Vote(s)

6. Town Administrator’s Report

7. Old / New Business

8. Executive Session – Collective Bargaining

9. Adjournment
__________________________________________________________________________________
Future Agenda Items:

Nov. 18th at 6:30
– meeting prior to STM if needed.
__________________________________________________________________________________
__________________________________________________________________________________
October 15, 2019 - BoS Minutes.pdf
(471.07 KiB) Downloaded 157 times

BOARD OF SELECTMEN
MEETING MINUTES
October15, 2019
Approved November 5, 2019

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:05 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese, Hal Davis, Mike Hughes (Absent), Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Other Staff and Citizens: None.

• Pledge of Allegiance (00:07)

• Chairman’s Announcements (00:27)
There were no announcements.

• Citizen’s Forum (00:29)
No one came forward.

1. Retiree Health Insurance Renewal 1/1/2020-Possible Vote(s) (00:36)
In the packet is “Executive Summary of Quotes for Senior Plan Health Insurance” and related emails and materials.
Mr. Wojcik stated that retiree health insurance went out to bid, and the two most competitive bids were received by Aetna and Retiree First. Mr. Wojcik described the benefits of both bids. Mr. Wojcik stated that the board and its consultant asked Retiree First if they would administer the Aetna plan, and that plan was recommended. The Employee Advisory Committee unanimously accepted it. The transition would occur 1/1/20. This plan is a savings of 25%. A discussion was held.
Mr. Cortese made a motion to ratify the Town Manager’s presentation as far as Retiree Health Insurance changes. Mr. Bonin seconded the motion. Vote: All-Aye.

2. Vote on Cable Advisory Committee’s Charge Change-Possible Vote(s) (08:45)
In the packet are related emails and materials an email from Pat Aldrich dated 10/10/19, which includes an update to the Coordinator job description and proposed changes to the Cable Advisory Committee’s charge.
Mr. Wojcik stated that the Committee has decided to meet quarterly, subject to the call of the Chair. Mr. Wojcik would like the Committee to continue to participate in the budget process, setting priorities for their day-to-day staff. A discussion was held.
Mr. Bonin made a motion to support the Cable Advisory Committee’s change to their charge. Mr. Cortese seconded the motion. Vote: All-Aye.

3. Medicinal Alternatives Host Community Agreements (HCA)-Change to Resinate-Possible Vote(s) (10:22)
In the packet is an email from Jill Williamson dated 10/7/19 and related emails and materials.
Mr. Morse stated that Medicinal Alternatives is changing their name to Resinate. Mr. Wojcik stated that, not only is the name changing, but the company is changing from a nonprofit to a for-profit, there has been a substantial structure change to their board, and a fair number of shares have been issued to raise capital to finish the project. He asked that the BOS vote to authorize him to sign on behalf of the Town. The contents of the HCA are not being reopened
Mr. Wojcik will not sign the paperwork for the Cannabis Control Commission approving the name change until Resinate acknowledges the terms and conditions of the two agreements, under corporate seal.
Mr. Davis made a motion to approve the changes to the Host Community Agreements. That motion was withdrawn.
Mr. Cortese made a motion to authorize the Town Administrator to sign the documents relating to Medicinal Alternative’s change to Resinate, provided no changes are made to the operative clauses of the Host Community Agreements. Mr. Bonin seconded the motion. Vote: All-Aye.


4. Approve and Sign Special Town Meeting (STM) Warrant for Nov. 18, 2019-Possible Vote(s) (14:34)
In the packet is the STM warrant and related materials.
Ms. Kane stated that there have been no changes since the last time the warrant was reviewed by the BOS, and it has been reviewed by Town Counsel. Land Counsel said that the subject for the potential additional article did not need to go to Town Meeting.
Mr. Morse made a motion to approve and sign the Special Town Meeting warrant for November 18, 2019 as presented. Mr. Cortese seconded the motion. Vote: All-Aye.
It was decided to assign the motions for Articles 1-4 to Mr. Hughes and the motion for Article 5 to Mr. Davis.

5. Approve Minutes-October 1, 2019-Possible Vote(s) (17:51)
Mr. Cortese made a motion to approve the October 1, 2019 Board of Selectmen regular session meeting minutes as presented. Mr. Davis seconded the motion. Vote: All-Aye.

6. Town Administrator’s Report (18:48)
Mr. Wojcik stated that today a grant application assembled by the Town’s IT vendor was submitted for a Community Compact grant. It concerns a plan to virtualize the Town’s network and build out some things that will protect the Town. Mr. Wojcik stated that a capital project is already slated for an emergency generator at the Municipal Center. That project could be a match for the IT grant. A discussion was held.

7. Old/New Business (23:04)
In the packet is wording for the ICP motion, a Purchase Proposal Quote, and related materials.
Old Business: There was no old business.
New Business: Mr. Wojcik stated that the cost came in under budget.
As required by Massachusetts General Laws, Chapter 54, Section 34, Mr. Morse made a motion to vote the use of the ImageCast Precinct Optical (ICP) Tabulators at the Presidential Primary Election on March 3, 2020 and thereafter, at all primaries, preliminary elections, and elections held in the Town of Douglas until otherwise ordered by vote of the Douglas Board of Selectmen, said electronic voting system shall be used in the polling place as designated by the Board of Selectmen. Further, the Town will discontinue the use of the Accu-Vote Optical Scanners in any and all elections held in the Town of Douglas. Mr. Cortese seconded the motion. Vote: All-Aye.

8. Executive Session-Collective Bargaining (26:23)
Mr. Bonin made a motion at 7:30 PM to enter into Executive Session for the purpose of collective bargaining and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Kevin Morse-Aye, Tim Bonin-Aye, Dave Cortese-Aye, Hal Davis-Aye.
A short recess was called, and the meeting reconvened in the BOS office at 7:38 PM.

Mr. Cortese made a motion at 8:13 pm to return to Regular Session for the purpose of Adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin – Aye, David Cortese – aye, Harold Davis – aye, and Kevin Morse – aye.

9. Adjournment
Mr. Bonin made a motion at 8:13 PM to adjourn the Board of Selectmen meeting. Mr. Cortese seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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