BoS - November 5, 2019

BoS - November 5, 2019

Postby Suzanne Kane » Thu Oct 31, 2019 8:29 am

Board of Selectmen
Agenda
November 5, 2019
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Hearing - FY 2020 Tax Classification w/Board of Assessor’s
Possible Vote(s)

2. Recognition – Fire Department’s Rachel Jackson, and Tony Worster

3. Review November 18 STM w/Town Moderator and Town Clerk
- Discussion of motion relative to Article 5 – Possible Vote(s)

4. Approve Change of Managers – Sokol Club Liquor License
- Possible Vote(s)

5. Chapter 61A Notice – Cheseborough – Possible Vote(s)

6. Approve Expenditure from Rec. Soldiers Field Donation Account
- Possible Vote(s)

7. Assign Articles for November 18 STM

8. Approve Minutes – Possible Vote(s)

9. Town Administrator’s Report

10. Old / New Business

11. Adjournment
____________________________________________________________________________________
Future Agenda Items:

Dec. 3rd:
Liquor License Renewals

Dec. 17th: All Other License Renewals
___________________________________________________________________________________
___________________________________________________________________________________
November 5, 2019 - BOS Minutes.pdf
(614.7 KiB) Downloaded 168 times


BOARD OF SELECTMEN
MEETING MINUTES
November 5, 2019
APPROVED - December 3, 2019

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese, Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Board of Assessors: Jack Blatchford (Chair), Carol Field, Anthony Sacco
Fire Department: Chief Kent Vinson, Rachel Jackson (Paramedic), Lt. Tony Worster
Other Staff and Citizens: Jeanne Lovett (Finance Director), Atty. Rich Bowen, Police Chief Nick Miglionico, Moderator Keith Menard, Paul Bernier, Lorie Bernier, Julie Beauchemin (Nexamp) and other staff and citizens.

• Pledge of Allegiance (00:07)


• Chairman’s Announcements (00:31)
There were no announcements.

• Citizen’s Forum (00:38)
No one came forward.

1. 7:01 PM Hearing: FY2020 Tax Classification w/Board of Assessor’s-Possible Vote(s) (00:46)
In the packet is an advertisement.
Members of the Board of Assessors joined the meeting. Mr. Blatchford presented that the Town’s assessed value is a little over $1 billion, which is a 0.685% increase over last year. They anticipate FY20 to be $16.98/$1,000, which is a decrease of $0.52, however there is an increase in home valuations. The average single family home is valued at $325,000, which will mean an increase of $156. Last year’s valuation was $306,000.
If Douglas were to change to a dual tax rate, the individual would decrease to $16.46, but the Commercial/Industrial/Personal Property (CIP) would increase to $25.47. The Board of Assessors voted for a single tax rate of $16.98/$1,000.
Twenty-four new homes have been built as of January, 2019, and there are several new developments in process.
Mr. Hughes made a motion to approve a single tax rate of $16.98/$1,000. Mr. Davis seconded the motion. Vote: All-Aye.

2. Recognition: Fire Department’s Rachel Jackson & Tony Worster (04:26)
In the packet are related emails and materials.
Chief Vinson, Ms. Jackson and Lt. Worster joined the meeting. Chief Vinson commended the actions of Ms. Jackson and Lt. Worster in an incident involving a patient. Chief Vinson thanked the BOS for supporting the 24/7 operations of the Fire Dept.
Mr. and Mrs. Bernier joined the meeting, shared their story and thanked Ms. Jackson and Lt. Worster.
Certificates of Appreciation were given to Ms. Jackson and Lt. Worster.

3. Review November 18 Special Town Meeting (STM) w/Town Moderator & Town Clerk-Discussion of Motion Relative to Article 5-Possible Vote(s) (14:22)
In the packet is the STM warrant.
Mr. Menard joined the meeting and reviewed the warrant.
Article 1-Tree Warden Expense $50,000: Mr. Wojcik stated there are close to 5,000 dead trees in the public rights-of-way and power is lost on a regular basis. The budget was doubled to $40,000 at spring Town Meeting. $50,000 will still not touch the vast majority of the tree work, however it will take care of some of the worst situations. The money will be used to pay professional tree services to clear the largest and most far gone dead trees and limbs from the public rights-of-way. This work is supplemental to the work being performed by National Grid.
Ambulance Wages: This relates to an annual reconciliation between Wages and Ambulance Restricted Receipts account. Ms. Lovett joined the meeting. The needs of the department are assessed at this time.
Article 5: Mr. Wojcik stated that the original article was to fund engineering associated with a project to bring water and sewer down Davis Street in order to service industrially zoned land that currently does not have those services and to work with a developer to achieve additional utility connections to make it an attractive site for economic development. The requirements of the MassWorks grant program is that a project must be shovel-ready. All of that work was estimated by a formal quote by Stantec and arrived in this article. Currently, the project component does not have full site control and parking Free Cash would be premature. Therefore, the recommendation is that this article be passed over this year, but to keep the article on the warrant in order to brief Town Meeting.
Article 6: This article relates to a transfer from retained earnings to Water/Sewer Expense account. Ms. Lovett explained that there have been several breaks. Based on the high fall expenditures, an additional $60,000 is anticipated.
Shady Knoll Estates: Mr. Wojcik explained that the road was accepted as a public way, unfortunately the developer never put in the highway bounds which form the basis of all surveys of the subdivision. This omission has occurred in several subdivisions. There is no surety remaining for this expense, therefore the Planning Board would like to phase in this expense over a few years. Mr. Davis suggested a betterment fee.
Article 9: The Town will receive the incentive once the project is finished.

Mr. Menard stated that the Finance Committee is down only one member, and the new members are coming up to speed.

4. Approve Change of Managers-Sokol Club Liquor License-Possible Vote(s) (29:31)
In the packet is an application and related emails and materials.
Mr. Cortese made a motion to approve the Change of Officers for the Sokol Club and appoint Ronald V. Manyak as Manager as presented. Mr. Hughes seconded the motion. Vote: All-Aye.

5. Chapter 61A Notice: Chesebrough-Possible Vote(s) (30:14)
In the packet is a letter from Julie Beauchemin dated 10/16/19, a letter from Beth MacKay dated 2/13/19, Ch 61A Sec 14, Ch 61, 61A & 61B Procedures Record, Notice of Intent to Convert Property to Other Use, and related emails and materials.
Ms. Beauchemin joined the meeting. The PILOT agreement for the solar project off of West Street has been executed. All approvals have been received from the Town, as well as the State incentive awards and a final contract with National Grid. They are ready to start construction.
A part of this project is a 12-acre landlocked parcel between Church Street and West Street owned by the Chesebroughs. This parcel needs to be removed from Chapter 61A before they can pull a Building Permit.
Mr. Davis made a motion to waive the Town’s Right of First Refusal for the Chesebrough property as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

6. Approve Expenditure from Rec. Soldiers Field Donation Account-Possible Vote(s) (33:24)
In the packet are related emails and materials.
Mr. Bonin gave a history of a Red Sox vs. Yankees exhibition game that occurred in Douglas in 1946. He thanked the library for their help in his research.
He stated that Soldiers Field was named as such as part of a bicentennial celebration in order to recognize those who lost their lives fighting for our country. Dynamic Douglas has donated $500 for the improvement of Soldiers Field. Ms. Lovett stated that the money is in a donation account for Soldiers Field. Mr. Bonin asked to use some of that money for additional signage at the field in recognition of the sacrifices of so many.
Mr. Cortese made a motion to authorize the expenditure of up to $500 from the Soldiers Field Donation Account for signage as outlined by Mr. Bonin. Mr. Davis seconded the motion. Vote: All-Aye.

7. Assign Articles for November 16 STM (00:38:01)
In the packet are the STM Motions & Presenters.
Article 1 Mr. Hughes Article 6 Water/Sewer
Article 2 Mr. Hughes Article 7 Planning Board
Article 3 Mr. Hughes Article 8 Mr. Cortese
Article 4 Mr. Hughes Article 9 Mr. Morse
Article 5 Mr. Davis

8. Approve Minutes-October 1, 2019 Executive Session & October 1 & 15, 2019 Regular and Executive Sessions-Possible Vote(s) (42:12)
Mr. Bonin made a motion to approve the October 15, 2019 Board of Selectmen regular session meeting minutes as presented. Mr. Cortese seconded the motion. Vote: All-Aye.
Mr. Cortese made a motion to approve the October 1 and 15, 2019 Board of Selectmen Executive session meeting minutes as presented, retaining all in their entirety. Mr. Bonin seconded the motion. Vote: All-Aye.

9. Town Administrator’s Report (43:04)

Mr. Wojcik stated that work is being done to replace the Police Dept. windows and HVAC. Air conditioner units will be replaced with micro-split units.
Mr. Wojcik described the Green Communities Grant. All procurement work is done up front by the State and comes to the Town as a complete package. The Police Dept. HVAC project is being funded by a Green Communities Grant.
Mr. Wojcik summarized that they are working to prepare for Town Meeting, negotiating collective bargaining agreements with the School system, and working to release projects.
An Order to Proceed has been issued for the work relating to the Best Practices Grant for the Pavement Management Study. Stantec won that bid.
The Executive Session with the School Committee will take place at Town Meeting.

10. Old/New Business (47:12)
Old Business: Chief Miglionico stated that he has received positive feedback regarding the signs on Main Street. Mr. Hughes has heard some complaints. Chief Miglionico feels the signs are doing what they are meant to do-slowing down traffic. One sign was struck and will be replaced. The signs will be stored for the winter.
Chief Miglionico stated that he has taken delivery on all police cruisers for this year. Three were replaced last year and three this year.
Mr. Wojcik stated that the new ambulance is currently being driven up from Indiana. Ms. Lovett explained how the ambulance was funded.
New Business: There was no new business.

11. Adjournment (49:53)
Mr. Cortese made a motion at 7:50 PM to adjourn the Board of Selectmen meeting. Mr. Bonin seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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