BoS - April 2, 2019

BoS - April 2, 2019

Postby Suzanne Kane » Thu Mar 28, 2019 12:25 pm

Board of Selectmen
Agenda
April 2, 2019
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcement’s
• Citizen’s Forum

1. Cable Committee Update on Resource Room Sound – Discussion

2. School FY20 Budget Presentation - Discussion

3. Agreement for Joint Negotiation & Purchase of Certain
Insurance Coverages – Possible Vote(s)

4. Building Department Fees – Possible Vote(s)

5. Road Use – Tri-State Trek – Possible Vote(s)

6. EDC Zoning Changes for ATM – Possible Vote(s)

7. Proposed Change to Article 7 – Animals for ATM – Possible Vote(s)

8. Wallum Lake Road Solar Farm PILOT for ATM – Possible Vote(s)

9. FY20 Budget Discussion – Possible Vote(s)

10. Approve and Sign May 6, 2019 Town Meeting Warrants
– Possible Vote(s)

11. 3rd Reading & Approve Website Disclaimer & Privacy Policy
- Possible Vote(s)

12. DCR Announcement – Purchase 14± Acres off Wallum Lake Road
- Possible Vote(s)

13. Approve Minutes – Possible Vote(s)

14. Administrator’s Report

15. Old/New Business

16. Adjournment
_____________________________________________________________________________________
Future Agenda Items:

April 16th:
Dispatcher Overtime, Junk Dealer License Renewals, Meet with the
Town Moderator and Clerk, Assign Motions
TBD: ConCom Fees (Jay Talerman)
____________________________________________________________________________________
____________________________________________________________________________________
April 2, 2019 - BoS Minutes.pdf
(217.15 KiB) Downloaded 119 times


BOARD OF SELECTMEN
MEETING MINUTES
April 2, 2019
Approved April 16, 2019

Call to Order

Chairman Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese (Vice Chair), Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
School Committee: Kevin Maines (Superintendent), Cortney Keegan (Business & Operations Manager), Brett Argall (Chair), Nealy Urquhart (Assistant Superintendent of Student Support Services)
Other Staff and Citizens: Tom Devlin (Cable), Bob Sullivan (Water/Sewer), Mark Kaferlein (Interim Building Commissioner)

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:37)
There were no announcements.

• Citizen’s Forum (00:30)
No one came forward.

1. Cable Committee Update on Resource Room Sound-Discussion (00:41)
Mr. Devlin joined the meeting. He stated that the Cable Committee is trying to move forward with the sound system project in the meeting room. They have a quote of $16,900 to completely redo the audio system. The Cable Committee plans on paying for the project through Cable funding. There is approximately $180,000 in the Cable fund. They have submitted a request to the Capital Committee for approval at Town Meeting.
Mr. Cortese made a motion to move forward with the budget request as presented on the warrant. Mr. Hughes seconded the motion. Vote: All-Aye.

2. School FY20 Budget Presentation-Discussion (05:16)
In the packet is “Proposals for ‘Moving the District Forward in 2019-2020 School Year”, a PowerPoint presentation, “Reductions from Original Proposed Budget” and related charts, graphs and materials.
Mr. Maines, Ms. Keegan, Ms. Urquhart and Mr. Argall joined the meeting. Mr. Maines explained that the School Dept. is trying to build the best budget possible if money was not an issue, and that budget amount is over $14 million. In that $14 million would be full implementation of the plan to move the district forward. School Choice-In increased by 21 students after the Town and the School Committee committed to stabilizing the district.
A level-service, level-staffed budget would be $13,744,111, which is a 3.16% reduction over last year’s appropriation. To get to this number, staff proposed in the plan to move the district forward would have to be removed ($290,400). No course offerings or expansions could be done moving forward. Over $69,000 in supplies would need to be cut. Additional funds were used from Revolving Funds in the amount of $141,691 to bring the total funds used from Revolving Accounts to $2,826,076.
A 2% budget of $13,589,970 would require $154,141 in reductions, cutting positions, textbooks, and a 1:1 Chromebook plan. A 1% budget of $13,456,735 requires and additional $133,235 reduction, which would require cutting extracurricular programs or 2.8 faculty members.
The impact of all of these reductions would mean there would be no distance learning program, no additional courses or programs, no STEM in the middle school, no Animal and Plant Sciences programs brought to the district, reduction in Arts classes, no greenhouse or community gardens, and more students may choice-out and fewer students may choice-in.
Mr. Morse stated that, as much as they would like to support the School’s budget request, anything over a 2.5% growth is non-sustainable for Douglas’ overall budget.
The largest account is Special Education, which cannot be predicted. Ms. Urquhart stated that the Special Education students deserve the services and the education. Many of the services are unfunded mandates. Many Special Education students have recently moved into Town. Students with issues that are beyond the district’s ability to handle must go through an extended evaluation and may be placed out-of-district. Thirteen out of fourteen students that have been placed out-of-district have behavioral or safety issues; only one is educational. A discussion was held, including regionalizing and pooling services, programs and transportation.
Mr. Argall would like to have a joint meeting of the Finance Committee, School Committee and BOS, no later than September, to talk about a five-year budget plan.
Mr. Argall stated that for FY18, Douglas was the 37th lowest in per pupil expenditure in the State, second lowest in the area for average teachers’ salaries, and spent only 3.5% over the Net School Spending requirement. The School Committee will be discussing school bus transportation proposals at the 4/3/19 meeting.
Ms. Urquhart explained the FY18-19 trial Special Education co-teaching model at the elementary school. They hope to expand the model across all the schools.

3. Agreement for joint Negotiation & Purchase of Certain Insurance Coverages-Possible Vote(s) (49:55)
The most recent version of the agreement was not in the packet. Mr. Wojcik has the authority to sign the agreement. The IAC met today, and all the collective bargaining units signed an MOA to move forward with the joint purchasing group, with the exception of the Douglas Teachers Association, because they want to have a ratification vote. The joint purchasing group will consist of Webster, Douglas and the Dudley/Charlton School district this year. A vote was deferred to April 16, 2019.

4. Building Department Fees-Possible Vote(s) (53:32)
In the packet is Town of Douglas Building Dept. Permit Fee Schedule, a revised schedule dated 1/10/12, Building Valuation Data dated 8/2018, and other related materials.
Mr. Kaferlein joined the meeting. He stated that the revised Fee Schedule is designed to bring Douglas in alignment with surrounding towns, update for the changes in building codes, and to be sure that multiple fees were not charged for the same inspection. He summarized the changes. Trench permits were added.
Mr. Hughes made a motion to accept the revised Building Department Fee Schedule as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

5. Road Use-Tri-State Trek-Possible Vote(s) (57:01)
In the packet is a letter from Ben Engle dated 3/19/19, a Certificate of Liability, and related emails and materials.
Ms. Kane stated that this is an annual event. She stated that the Police Chief, Fire Chief and Highway Superintendent had no issues.
Mr. Hughes made a motion to approve the road use for the Tri-State Trek on June 21, 2019 as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

6. Economic Development Committee Zoning Changes for ATM-Possible Vote(s) (57:53)
In the packet are draft articles, an email from Atty. Rich Bowen dated 3/26/19, and related materials.
Mr. Wojcik stated that in 2007, the Town voted to designate certain parcels as priority development sites (PDS), which trigger expedited permitting. The geographic areas of interest have now shifted more towards Rte. 146.
Mr. Cortese made a motion to include the two articles presented on the Annual Town Meeting warrant as presented: removal of PDS designations and additional PDS designations. Mr. Bonin seconded the motion. Vote: All-Aye.

7. Proposed Change to Article 7-Animals for ATM-Possible Vote(s) (1:00:36)
In the packet is Article 7, section 1 of the bylaw and related materials.
Ms. Kane stated that the Animal Control Officer was not able to attend the meeting. This change was submitted late. She submitted everyone’s comments. The changes expand the current bylaw to 36 pages.
Mr. Morse stated that he has spoken to the Animal Control Officer, and the changes made conform the Douglas bylaw to the Mass General Laws and remove the “gray” areas. Town Counsel has reviewed the changes and had some concerns.
Mr. Wojcik stated that this amendment shifts much of the responsibility to the Board of Health, and he is not sure Douglas is prepared for that. Mr. Cortese suggested that the Animal Control Officer work with Atty. Rich Bowen and Mr. Wojcik to refine the document.

8. Wallum Lake Road Solar Farm PILOT for ATM-Possible Vote(s) (1:04:30)
In the packet is “Agreement for Payment in lieu of Taxes for Personal Property” (PILOT) and related materials.
Mr. Wojcik stated that this PILOT is essentially the same PILOT with the same terms as the one approved for West Street. The applicant’s attorney has suggested some changes, and Town Counsel had no objection. Mr. Wojcik recommended that a value of $7,500/megawatt of capacity be assigned and inflated 2.5% every year.
Mr. Hughes made a motion to place the Wallum Lake Road Solar Farm PILOT on the warrant. Mr. Cortese seconded the motion. Vote: All-Aye.

9. FY20 Budget Discussion-Possible Vote(s) (1:08:00)
In the packet is a draft budget.
Mr. Wojcik stated that nothing has changed since the last meeting. He stated that resources were able to be allocated to priorities without cutting any services
Mr. Bonin made a motion to approve the FY2020 budget as presented at the last meeting. Mr. Cortese seconded the motion. Vote: All-Aye.

10. Approve and Sign May 6, 2019 Town Meeting Warrants-Possible Vote(s) (1:12:59 & 1:25:32)
Ms. Kane outlined the protocol. Mr. Wojcik stated that the Finance Committee’s public budget hearing will be 4/10/19. It was decided to remove Article 15 from the Annual Town Meeting warrant.
Mr. Cortese made a motion to approve and sign the Annual and Special Town Meeting warrants as amended. Mr. Hughes seconded the motion. Vote: All-Aye.

11. Third Reading & Approve Website Disclaimer and Privacy Policy -Possible Vote(s) (1:18:50)
In the packet is an email from Chris Furno dated 2/26/19, an email from Rob dated 2/25/19, “Town of Douglas Website Disclaimer and Privacy Policy”, and related materials.
Ms. Kane stated that no changes have been made since the last reading. The policy will be on the website by tomorrow.
Mr. Hughes made a motion to approve the Website Disclaimer and Privacy Policy as presented. Mr. Cortese seconded the motion. Vote: All-Aye.
A recess was called at 8:20 PM. The meeting resumed at 8:26 PM.

12. DCR Announcement-Purchase 14 +/- Acres off Wallum Lake Road-Possible Vote(s) (01:27:04)
In the packet is a draft letter to Commissioner Roy, a letter from Marcos Pittore dated 1/23/19, maps, and related materials.
Mr. Morse, Mr. Cortese, Mr. Hughes stated that they are not in favor of this purchase until the Dept. of Conservation and Recreation (DCR) comes to meet with them.
Mr. Cortese, Mr. Hughes, and Mr. Morse stated their approval of the draft letter to DCR written by Mr. Wojcik. Mr. Wojcik will add that an announcement of the purchase will not be made until DCR meets with the BOS, add that the BOS is not in favor of the purchase, and reference the difficulties in meeting and coming to terms with DCR. Mr. Cortese suggested, and the BOS agreed, reminding DCR that they had stated that if the BOS was not in favor, they would not purchase the land.
Mr. Morse stated that he would like to start an exploratory committee regarding installing a toll. Mr. Morse expressed his frustration with the lack of assistance from the State representative and State senator. There is also an issue regarding collecting funds from the Wallum Lake fund. A discussion was held.

13. Minutes: - March 19, 2019-Possible Vote(s) (1:18:20)
Mr. Cortese made a motion to approve the March 19, 2019 regular session meeting minutes of the Board of Selectmen as presented. Mr. Hughes seconded the motion. Vote: All-Aye.

14. Town Administrator’s Report (01:35:04)
Mr. Wojcik had no new information.

15. Old/New Business (1:35:34)
Old Business: There was no old business.
New Business: Fire Chief Kent Vinson joined the meeting and summarized the events of a recent fire. He thanked and commended the members of the department. The BOS thanked the Fire department and the Town Clerk.

13. Adjournment (1:41:36)
Mr. Cortese made a motion at 8:40 PM to adjourn. Mr. Hughes seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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