BoS - June 18, 2019

BoS - June 18, 2019

Postby Suzanne Kane » Mon Jun 17, 2019 6:47 am

Board of Selectmen
Agenda
June 18, 2019
Municipal Center Resource Room

7:00 PM

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Citizen’s Forum

1. Hearing – Transfer and Location Change of Diggers Liquors License
Possible Vote(s)

2. Club Change of Officers / Directors – Beagle Club – Possible Vote(s)

3. Ambulance Write-off Policy – 3rd Reading and Approve – Possible
Vote(s)

4. Appoint BoS representatives to Host Agreement Negotiating Team
Possible Vote(s)

5. Special Entertainment License – Dynamic Douglas Day – Possible Vote(s)

6. Minutes

7. Administrator’s Report

8. Old / New Business

9. Executive Session – Possible Liability

10. Adjournment
_________________________________________________________________________________________________
_________________________________________________________________________________________________
June 18, 2019 - BoS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
June 18, 2019
Approved July 16, 2019

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin (Absent), David Cortese (Vice Chair), Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
Other Staff and Citizens: Ray Whitehead (Douglas Convenience Center-Owner), Sam Skowronski (Douglas Convenience Center-Manager), Fire Chief Kent Vinson and other citizens and staff.

• Pledge of Allegiance (00:10)

• Chairman’s Announcements (00:27)
Mr. Morse stated that the Central Massachusetts Metropolitan Planning Organization is looking for delegates from the Boards of Selectmen in the area. Mr. Morse stated he would like to nominate, Timothy Bonin, the board’s delegate to CMRPC. Because of his expertise and enthusiasm in the area of planning, David Cortese agreed. The board concurred that Mr. Bonin’s performance warranted this new position.
Mr. Hughes made a motion to appoint Tim Bonin as representative to the Central Massachusetts Metropolitan Planning Organization. Mr. Cortese seconded the motion. Vote: All-Aye.

• Citizen’s Forum (01:36)
No one came forward.

1. Hearing: Transfer and Location Change of Diggers’ Liquors License-Possible Vote(s) (01:43)
In the packet is an application and related materials.
Mr. Whitehead and Mr. Skowronski joined the meeting. Mr. Whitehead stated that he is planning to purchase the assets of Diggers Liquors and would like to transfer Diggers’ liquor license and ownership to the corporation and the location to their current store. Douglas Convenience Center currently has a beer and wine license. Mr. Whitehead has owned the store for 18.5 years. There is space in the store for full liquor. They have 31 parking spaces, including handicap parking.
Mr. Whitehead has submitted all items on the checklist required for the change. A discussion was held.
Mr. Cortese made a motion to close the public hearing for the transfer and location change of Diggers’ Liquor License. Mr. Hughes seconded the motion. Vote: All-Aye.
Mr. Cortese made a motion to approve the transfer and location change of Diggers’ Liquor License to Douglas Convenience Center as presented. Mr. Hughes seconded the motion. Vote: All-Aye.
Mr. Whitehead has heard people complain that the Town is anti-business. He has had the opposite experience. He feels that every Town committee helped him through the process and helped him succeed, especially Town Engineer William Cundiff.

2. Club Change of Officers/Directors: Beagle Club-Possible Vote(s) (10:35)
In the packet is an application and related emails and materials.
Mr. Cortese stated that he is a member of the Beagle Club. Mr. Wojcik stated that the application is straightforward.
Mr. Hughes made a motion to approve the Change of Officers/ Directors for the Blackstone Valley Beagle Club. Mr. Cortese seconded the motion. Vote: All-Aye.

3. Ambulance Write-Off Policy-Third Reading-Possible Vote(s) (12:20)
In the packet is “Town of Douglas Fire/EMS Department Ambulance Write-Off Policy” and related materials.
Chief Vinson joined the meeting and explained the need for the policy. Mr. Wojcik elaborated. The policy will clean up the Town’s balance sheet. Those who have passed away and those with a documented hardship will not be chased for past due payments. Town Counsel has approved the policy and changes.
Mr. Cortese asked if any attempts to collect will be made on a deceased person’s estate. Mr. Wojcik said if there is an uncovered balance, there would be attempts to reach the estate. It is unlikely that the balance would be so great as to pursue litigation.
The debt collection agency collects past due accounts for the Town, and they take a percentage of what they collect.
Mr. Cortese made a motion to approve the Ambulance Write-Off Policy as presented. Mr. Hughes seconded the motion. Vote: All-Aye.

4. Appoint BOS Representatives to Host Agreement Negotiating Team-Possible Vote(s) (20:02)
Mr. Wojcik recommended that a party come before the BOS with an engineered concept plan before they ask for negotiation of a host agreement with the Town. He is going to ask a current prospective party to come before the BOS in July with a concept plan. Mr. Wojcik will look into having that July meeting as a joint meeting with the Planning Board.
Mr. Morse made a motion to appoint Hal Davis and Dave Cortese as the Board of Selectmen’s representatives to the Host Agreement Negotiating Team. Mr. Hughes seconded the motion. Vote: All-Aye.

5. Special Entertainment License: Dynamic Douglas Day-Possible Vote(s) (25:06)
In the packet is an application, an abutters list, and related emails and materials.
Mr. Wojcik stated that there is a proposal to have a pony on Soldier’s Field. The Recreation Commission has not objected.
Mr. Hughes made a motion to approve and waive the fee for the Special Entertainment License for Dynamic Douglas Day, August 17, 2019. Mr. Cortese seconded the motion. Vote: All-Aye.
(41:36) Donna Harding from Dynamic Douglas Day and Chief Vinson joined the meeting. Ms. Harding stated that the Vice Chair Laurie Colbert would like to invite the Police and Fire Dept. to participate in a tug-of-war. Ms. Hardy reminded the BOS that last year they all agreed to participate in the dunk tank. Mr. Davis stated that he is not able to participate.

6. Minutes: June 4, 2019 Regular Session. (27:10)
Mr. Hughes made a motion to approve the June 4, 2019 regular session meeting minutes of the Board of Selectmen as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

7. Town Administrator’s Report (27:26)
Mr. Wojcik stated that the Town has a $500,000 grant to replace the Cedar Street Bridge. They have three others that have met with funding: a $50,000 Central Mass. Regional Planning Commission (CMRPC) grant to research age 55 and older housing in Douglas, Uxbridge and Mendon, a municipal vulnerability program grant (MVP) regarding the effects of climate change, and CMRPC lakeside development study grant.
Mr. Wojcik stated that the involved parties have entered into all the major contractual relations for the health insurance joint purchasing agreement. Health Plans, Inc. of Harvard Pilgrim is the program administrator. It is a TPA, which is a stronger relationship than an ASO. The pharmacy benefit manager will be Maxor, the pharmacy benefit consultant will be PBRX, and the appeals will be done by FEEA. A stop/loss insurance contract was awarded to Gerber. Mr. Wojcik explained that Gerber will not do any lasering. Mr. Wojcik expects to be fully transitioned as of 7/1/2019. There will be no blackout period for enrollees with HSAs, however there will be a small blackout period for those with FSAs, of which Douglas has only one.
Mr. Wojcik stated that the ambulance procurement bids closed today. $245,000 has been set aside for this procurement; the low bid came in today at $232,000. The Fire Chief will review the bids.
A hold has been placed on two police cruisers at MHQ, for which the Town will pay the statewide contract price. No cruisers will be in the budget this year (FY19-20). A discussion was held regarding the color of the cruisers: monochrome vs. multicolor.
Mr. Wojcik stated that the Town’s Board of Health Agent, Cory Howard will be leaving the position, however he will remain on the Board of Health.

8. Old/New Business (43:59)
Old Business: There was no old business.
New Business: Mr. Morse asked that discussions for using the old grammar school for a police station, school campus roadways, and an access road off of Martin Road be placed on the next meeting’s agenda. A discussion was held.
It was decided to reschedule the July 2, 2019 meeting to July 9, 2019.

9. Executive Session – Possible Liability (47:15)
Mr. Hughes made a motion at 7:47 PM to go into Executive Session for the purpose of possible liability and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes- Aye, Kevin Morse – Aye.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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