BOS - March 7, 2006

BOS - March 7, 2006

Postby Suzanne Kane » Wed Mar 01, 2006 10:20 am

Board of Selectmen
Agenda
March 7, 2006



6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Common Victuallers – Douglas Jumbo Donuts

7:30 pm
5. Common Victuallers – RD Subway, Inc., d/b/a Subway

7:45 pm
6. Cable Advisory Committee – Update

8:00 pm
7. Proposed Draft “Building & Facilities Construction Committee Bylaw”

8. Town Use: VFW for Birthday Party; Fire Dept. to use Municipal Center

9. Administrators Report

10. Old / New Business

11. Adjournment
_____________________________________________________________
Future Agendas:
March 14th:
Possible Workshop

TBD: Audit w/School
Road Safety
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
March 7, 2006
Approved April 4, 2006

• Informational Workshop:

Madam Chair Shirley Mosczynski called the workshop meeting to order at 6:30 pm.
In attendance: Rich Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Other staff, residents, guests: Sharon Brotherton, Town Treasurer.
Absent: Paula Brouillette-Vice Chair

Michael Guzinski went over the following items:
- Bonding Process - Mike and Sharon
updated the Board on the work that she and Clark Rowell (Financial Advisor) have been doing to speed up completion on the bonding process for the Yacino settlement. Sharon gave details and informed the Board it was decided to take out a short term note for $767,000.
Motion – Rich Preston made a motion to move to sign the bond documents as presented by the Town Treasurer. Seconded – David Furno. All – aye.
- Letter from Fire Chief- Old Ladder Truck
- Annual Town Meeting Warrant


1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:06 pm in the Resource Room at the Municipal Center.
In attendance: Richard E. Preston, David Furno, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Staff, residents, guests: William Cundiff–Town Engineer, Tom Devlin – Cable Advisory Committee, Eben Cheseborough, Chris Vasiliadis and Christos Mitkonis-Jumbo Donuts and others. Absent: Paula Brouillette-Vice Chair

2. Chairman’s Announcements:
-MMA Meetings- Shirley
reminded the Board of these upcoming Spring 2006 Regional Update Meetings to keep the Boards abreast of what’s happening regarding the State Budget Overview for Fiscal 2007, Legislative update and Long term Revenue Sharing Plan. She has the schedule for anyone who needs it.
-Roof Inspection Grant-Shirley read a letter received by Suzanne in January, informing that the application for the MIIA Lost Control Grant approved for the amount of Twenty-Five Hundred Dollars. Shirley thanked Rick Colonero (Facilities Maintenance Manager) for his part in looking after our buildings, filling out all the paper work for the grant and submitting the policy needed.

3. Citizen’s Forum: No citizens came forward.

4. Common Victuallers – Douglas Jumbo Donuts : Chris Vasiliadis and his partner Christos Mitkonis from Worcester came to the table. Suzanne stated their application is complete as far as the Selectmen go, they still need to complete requirements for the Building and Fire Departments and the Board of Health. If the Board approves the license tonight it would be contingent upon getting those requirements fulfilled and she would hold the license until then.
Motion - Richard Preston made a motion to approve the Common Victuallers License to these gentlemen doing business as Douglas Jumbo Donuts subject to them submitting the needed documents as stated. Seconded – David Furno. All – aye.

5. Common Victuallers – RD Subway, Inc., d/b/a Subway – Suzanne – The application and requirements as far with the Board have been met. Items need to be satisfied by the Building and Fire Departments and the Board of Health. She will hold the license until these are completed. Motion - Richard Preston made a motion to approve RD Subway, Inc contingent upon the final requirements. Seconded – David Furno. All – aye.

6. Cable Advisory Committee Update – Tom Devlin – We have some new cameras which are in place tonight, which hopefully the viewers at home and when you watch the instant replays you’ll be able to see the difference. More improvements on the way. Last Thursday evening the second video training course started under direction of Rich Preston. The last course had enthusiastic residents. We expect to film the Town Meeting and the Candidates Forum. The 3 members of the Cable Committee will be running for office so we’re trying to find a couple people (residents), more or less disinterested parties, to run the Forum.
Keyless entry – Those taking the video class would be able to come in and access the cable facility without a key. Mitch and Mike have discussed this and will continue.
Expand the cable space. Mike- Also discussed and will continue to do so, regarding moving the abutting walls without loosing space in the resource room.

7. Proposed Draft “Building & Facilities Construction Committee Bylaw” – Bill Cundiff –explained that the Selectmen had a number of months ago prepared a charge and committee to oversee and draft a proposed Bylaw for public construction projects in Douglas. The committee including Mike and others met aggressively a half dozen times to review other town bylaws. He then gave a quick over view (see insert) and offered to answer questions. Shirley – Thanked Bill and his committee. Rich – Thanked and complimented him on the clearness of the bylaw. He asked Bill how he saw the Town Engineers relationship and thought the Engineer would either be a permanent or ex-officio member, but the way it’s written, the Engineer is outside of this. Bill – There was discussion and the Town Engineer would be an ex-officio, by not living in the community that could be a problem with voting, so he could be relied on as a consultant. Rich- By the Town Engineer not being a resident that would compliment the non-residency issue of them being an ex-offcio. Rich – There were issues with the Permanent Building Committee in Northbridge, the Selectmen and the School Committee. Do you think they’ll become an entity unto themselves answerable to no one? Bill – I don’t think that’s the role, the Selectmen have authority over the Committee and I think it makes it clear enough that they oversee the project’s direction, report to Town meeting and the Board of Selectmen, take direction and input from project proponents, they just can’t rule out all of that and go off on their own. Rich – You’re confident there will be checks and balances? Bill - I think so, the biggest challenge will be to fill the positions. There will be a lot of requirements and a very active Committee. Mike – Sitting on that Committee, they worked very well together. Bill was a tremendous help putting all the documents together. Mike recommended the Board approve and put that on the warrant.
Rich – If approved tonight I would recommend the change regarding the Town Engineer being an ex-officio member of the Committee.
Motion - Richard Preston made a motion to approve as amended to be put on the Town Warrant. Seconded – David Furno. All – aye.

Lot #3 RFP on North West Main Update – Bill Cundiff – Draft document is ready to be copied, distributed and advertised in the T & G, Central Register and Tribune. It will be Available to the public March 13th with the Bids due Monday, April 10, 2006 at noon in the Selecmen’s office. It’s for one two acre lot at 802 North West Main Street. Minimum bid price starts at $135,000.

8. Town Use: VFW – Birthday Party on March 25th. Motion – David Furno made a motion to approve as presented. Seconded – Richard Preston. All – aye.
Municipal Center - Fire Department – March 18th. Motion - Richard Preston made a motion to approve as presented. Seconded – David Furno. All – aye.
Girl Scouts Party – March 11th. Motion – David Furno made a motion to approve as presented. Seconded – Richard Preston. All – aye.


9. Administrators Report:
- Open Warrant – Mike requested the Board open the Warrant for the annual Town Meeting on May 1, 2006 and close it on March 31, 2006.
Motion – Rich Preston made a motion to the open the Annual Town Meeting Warrant.
Seconded – David Furno. All – aye.
Letter from the Fire Chief - Disposal of Ladder Truck– Mike read the letter from Chief Gonynor and reviewed it with the Board. The Richmond Carolina Fire District of Rhode Island has expressed interest in the retired truck and the Chief is requesting that the Town donate the truck to the community, as it has very little value.
Motion – David Furno made a motion to approve the Chief’s letter as written.
Seconded – Richard Preston. All – aye.
- Workshop – Tuesday, March 14-6:30 pm– Sign the Special Town Meeting Warrant.

10. Old / New Business:
Old - Old Elementary School Update-Rich Preston –
Addressed Mike regarding the Boards previous vote to renovate into the Town Hall as well as a Municipal Government Space Needs Study. Mike – Met with the Town Engineer (Bill) several times and toured the building with the Facilities Manager Rick Colonero. Following these discussions we are recommending that we proceed with an Article for the Annual Town Meeting. Building use study of $50,000 requested for all buildings and land available. The Town Engineer and I recommend an outside professional study be done before asking for considerable sums for renovations.
Road Safety – Rich addressed Mike- several meetings ago there was an expanded discussion regarding road safety, speed, signage and crosswalks forwarded to the Safety Committee so they could assess and come back with some recommendations. Mike- The Safety Committee has met and discussed the issues. He has also met individually with the Police Chief and Interim Highway Superintendent on the issues and are working on short and long term plans to submit to the Board in time for the summer season.
Skateboarders-Revisit Policy – Rich – we don’t want to curtail the recreation of the young people but skate boarding on public property is not good. Request we revisit that policy. Mike – will bring up to the Safety Committee this Friday and get feedback from the Police Chief and the other officials as to what they’ve seen in the past. Rich - Rick Colonero would be interested in that part of the conversation. Shirley – The Skate Park Committee put everything on hold as they were not getting support. Rich – I think it’s a very good point and if we renew the discussion on that policy we may decide to make a recommendation from Capital for some funds. David – Maybe we could contact the two ladies on there and see if they want to start having meetings again. They might bring up some interest now with the Police watching and taking some skateboards away.

New Business – None

11. Adjournment- David Furno made a motion to adjourn at 7:50 pm.
Seconded – Rich Preston. All – aye.


Respectfully Submitted;

Jane L. Brule
Administrative Secretary
Suzanne Kane
Moderator
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