BOS - May 16, 2006

BOS - May 16, 2006

Postby Suzanne Kane » Fri May 12, 2006 7:55 am

Board of Selectmen
Agenda
May 16, 2006


6:30 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Pole Petition Hearing – 2006-11

5. National Grid - Easement

7:30 pm
6. Pole Petition Hearing – 2006-28

7. Award Contract for Self Evaluation & Transition Plan

8. Highway Superintendent

9. Government Study Committee – Appoint

10. Town Use – Douglas Police Department

11. Minutes: June 7, 2005; Nov. 22, 2005; Nov. 22, 2005 Executive Session; and April 25, 2006

12. Annual Appointments - Review

13. Administrators Report

14. Old / New Business

15. Adjournment
_____________________________________________________________
Future Agenda Items
June 20th:
Annual Appointments
Adopt Sting Policy
Adopt CORI Policy

TBD Audit w/School

Please Note: Times are estimated unless denoted as a Hearing
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
May 16, 2006
Approved November 6, 2006

 Informational Workshop:
Madam Chair Shirley Mosczynski
called the workshop meeting to order at 6:30 pm in the Selectmens Office at the Municipal Center.
In attendance: Paula Brouillette – Vice Chair, David Furno, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
John Furno – Interim Highway Superintendent

Mike discussed the following:
-Joint Meeting with Personnel Board (Policy & Bylaw recommendations)–
Consensus of the Board – Monday, May 22nd at 6:30pm
-Paving / Priority Issues (Handout) – Mike requested John’s attendance for review. Two issues: Addition of $5.50 per ton bringing the paving price to $44.38 before July 1st and actual schedule of streets. Get back to the Board on Monday, with a definitive answer whether Fairbanks Court is a Town street or not. Minimal coming out of Highway budget, mostly Chapter 90 money. Note that we are expecting completion at the above price and no delays.
Motion- Paula Brouillette made a motion to accept the price of $44.38 per ton, in place with Allstate Asphalt. Seconded - Mitch Cohen. All – aye. Abstain - David Furno.
-Sutton Sewer Line-Mumford Road to our Town line – Mike requested John’s attendance. Residents at 104 Mumford Street expressed interest in hooking up to the sewer system in Sutton-they are fine with-due to past septic problems. Requesting the Board to give approval for construction of the line under John’s supervision on Mumford Street, and then work on finishing details under the Intermunicipal Agreement in summer when the new Administrator is on board in Sutton.
Mike-Requested a vote from the Board that would give him and John the authority to go ahead and allow the laying of the sewer line from Sutton up to 104 Mumford Road.
Mitch Cohen so moved. Seconded - David Furno. All – aye.
-“Buff’s Bench Dedication Wednesday, June 14th at 10:00am
-4 Town Selectmen Meeting – Thursday, 7pm at the Sutton Senior Center
-Visioning Workshop for 4 Town Group – Public to be invited. Letters sent to property owners within that area. Date: June 1st or 5th.
-Perry Street Extension / Board of Health Letter – Mike spoke to the Board of Health Agent Joe Yacino regarding the cluster of children with Autism. After Joe spoke with Jan Sullivan of the Department of Public Health, a team was put together to look at the area. Will have report in approximately 3-4 weeks. Joe will keep Mike updated.
-Building Construction Committee Openings Ad – Put on the website and cable.
Received one application from a Civil Engineer. Three appointments from the Board, three from Town Moderator and one from the School Committee.
-Government Study Group Charge Update – Consensus of the Board: Have eight members on the committee instead of seven.
Shirley – Letter to Mike Peterson regarding power outages.
- Letter regarding the traffic in the morning.
Adjourn- at 6:57pm. Move to the Resource Room.

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:06pm.
In attendance: Paula Brouillette-Vice Chair, David Furno, Mitch Cohen, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others Present: Fire Chief Gonynor, Chris & John Furno, Sharon Brotherton, Kim Yargeau, Colin Haire, Patrice Rousseau, Dennis Croteau, Ernie Marks, Jeff King, Dan Heney, Roger Martinsen-National Grid Representative & Residents. Tribune Reporter-Tom Mattson

2. Chair Announcements: Shirley-
- Reorg:
The Board met on May 10th, Shirley elected as Chair and Paula as Co-Chair.
- Town Book: Thanks to Suzanne Kane, Administrative Secretary Assistant-great job.
- Permanent Building Committee: Looking for members. Applications picked up and returned to Selectmen’s Office then forwarded. Any questions: See Mike or Suzanne.

3. Citizen’s Forum: No one came forward

4. Pole Petition Hearing 2006-11 opened at 7:15pm (Handout):Shirley – read the proposal. Abutters listed and notified. Roger – Basically Pole #38 is right in the middle of the new roadway for the final phase of Deer Crossing and Woodland Road.
Motion - Paula Brouillette made a motion to close the hearing at 7:20pm.
Seconded - Mitch Cohen. All – aye.
Motion - Paula Brouillette made a motion to approve the petition as presented.
Seconded - David Furno. All – aye.

5. National Grid – Easement (Handouts):Suzanne – Gave details of varied conversations regarding Parcels 197-27 land behind VFW and 198-3 VFW. Note of approval from Recreation. Cost associated with usage per Mike Peterson-Nationalgrid. Mike – after conversation with Recreation, the Soccer Organization will be paying.
Motion – Mitch Cohen made a motion to approve. Seconded - David Furno. All – aye.

6. Pole Petition Hearing 2006-28 opened at 7:30pm (Handouts):Shirley – read the proposal and reply from one abutter-Mr. Rene Frei in North Carolina and unable to attend-requesting consideration of alternate means of bracing the pole. Otherwise no other issues. Roger – Pole # 97-84 is strictly for guying of a three phase tap to the soccer field. Personally does not foresee a problem, only other alternative would be to put a push brace on Pole #97.
He will notify Suzanne. Preferable if the owner is happier and comfortable with the safety of it.
Motion - Mitch Cohen made a motion to close the hearing at 7:31pm.
Seconded - Paula Brouillette. All – aye.
Motion - Mitch Cohen made a motion to approve with the possibility of an adjustment. Seconded - Paula Brouillette. All – aye.

7. Award Contract for Self Evaluation & Transition Plan (Handout):Mike – solicited three companies for bids for the development of the project that has to be completed to be in compliance with the Americans with Disabilities Act. Center for Living and Working, Inc.-$28,000 and New England Disability Services-$10,000. Lower bid will require extra work-Mike has already contacted those individuals. Twenty-five Thousand Dollars appropriated at previous Town Meeting.
Motion - Paula Brouillette made a motion to award the contract for the development of the self evaluation and transition plan to New England Disability Services for $10,000 with the addition of the Elementary School of the properties to be evaluated.
Seconded - David Furno. All – aye.

8. Interim Highway Superintendent (Handouts):Mike – read his memo with details of his recommendation and job description for their review. Upon their approval, the position will be posted for seven days and have applicant recommendations for their meeting June 6th. He will be speaking with Personnel Board next week and get their comments and/or approval of the current job description. Previous job descriptions were done around 2001.
Motion - Paula Brouillette made a motion to extend the appointment of John Furno as Interim Highway Superintendent until July 1, 2006. Seconded – Mitch Cohen. All – aye.

Shirley – Complimented John on doing a good job and to keep up the good work.
Mike – explained to those in the audience that at the end of the seven days he will interview those within the department interested in the position. The Board received letters of support for John to be Highway Superintendent from Highway and Water/Sewer Departments. Promotion will be from within and the Board will decide on the term of the appointment-recommendations and clarifications received from Town Counsel (see handout). Fire Chief Donald Gonynor – recommended checking previous minutes regarding appointments for a term of three years.
Comments:All citizens present in support of John.

9. Government Study Committee – Appointments (Handouts):Mike –
read the draft and informed he reviewed the Town’s Charges that have had similar study committees. This covers the broader issues in the community as far as management structure, how the Boards and Committees are comprised and asking the Committee to look at our current Bylaws. Shirley – read the names of the eight volunteers to serve on the committee.
Comments/Discussion: Important to have on cable for the public to view. Useful for the Chair of this Committee to meet with the Board quarterly with updates. Beneficial to review previous minutes on charges.
Motion - Paula Brouillette made a motion to approve the Charge and Committee as presented. Seconded - David Furno. All – aye.

Shirley and Paula – stated they would vote for everyone that is not a family member.

10. Town Use (Handout): Municipal Center Main Parking Lot-Police Department on Saturday, June 3, 2006 (Rain Date:June 4th) Public Safety Day (Bicycle Safety & Child Seat Inspection) Lt. Glenn Gilbert-with approximately 100 people-requiring a lane kept open to the Police Department.
Motion - Mitch Cohen made a motion to approve as presented.
Seconded - Paula Brouillette. All – aye.

Shirley- Informed that a change is in the works for applications for Town Use. Suzanne – Waiting for a list from Town Clerk, Christine Furno from the Fire and Police Chiefs of items not requiring their approval.



11. Minutes:
November 22, 2005 - Paula Brouillette
made a motion to approve the meeting minutes of November 22, 2005. Seconded – David Furno. All - aye.
Abstain - Mitch Cohen and Mike Hughes.

November 22, 2005 Executive Session - Paula Brouillette made a motion to approve the Executive Session meeting minutes of November 22, 2005 and they be released. Seconded – David Furno. All - aye. Abstain - Mitch Cohen and Mike Hughes.

April 25, 2006 - Paula Brouillette made a motion to approve the meeting minutes of April 25, 2006. Seconded – David Furno. All - aye. Abstain - Mitch Cohen and Mike Hughes.

June 7, 2005 - Paula Brouillette made a motion to approve. Seconded – David Furno. All - aye. Abstain - Mitch Cohen and Mike Hughes.

June 7, 2005 Executive Session - Paula Brouillette made a motion to approve the minutes of June 7, 2005 but not release. Seconded – David Furno. All - aye.
Abstain - Mitch Cohen and Mike Hughes.

12. Annual Appointments Review (Handout):Suzanne – explained the color scheme on the spreadsheet and process involved. She has contacted and sent out letters to individuals desiring re-appointment or not, with term expiration, memo to Boards/Committees with recommendation of re-appointment or not. Hoping to receive all input by the 20th and the Board can make their recommendations. Vacancies will be posted on cable and the website.

13. Administrators Report: “Buff’s” Bench – Mike was informed that the Highway Department-per John has completed assembling the bench. He requested the Board approve the installation in front of the Town Hall in front of the main doors. He checked with Ricky, no issues regarding maintenance. Dedication Ceremony – June 14th at 10:00am with pastries and coffee for the public. Mr. Therrien has been contacted.

14. Old / New Business:
Old: - Audit with School Future Agenda Mitch –
suggested doing something about it, set a date or get it off the table. Shirley – new superintendent on Board, will talk to her.
- Power Outage Shirley – Received a complaint letter, she was also affected, contacted Mike Peterson from Nationalgrid. Unfortunately because of an accident, power was shut off on Lackey Dam Road per Uxbridge Police Department.
New: - 4 Town Group Paula – Thursday, 7pm at the Sutton Senior Center. CMRPC speaker on area growth.
-’08 Budget Schedule Paula – No use of “Free Cash” to balance budget next year, need to start looking at ’08 situation. Mike to set up a schedule to discuss it and find out about dates for negotiating contracts.
- Town Use Mitch – Consider adopting a policy that allows the Executive Administrator
to just approve those under conditions that we set.
- Mike’s Goals for Coming Year Shirley – Set a date for a workshop. Mike will give
the Board some dates.
- Library Sign & Five Year Plan Meeting Shirley – Mike has had some discussion and
the Town voted on it, but we need to set up a meeting to review the sign situation. Also, their five year plan once they’ve reorganized.

15. Adjournment- Paula Brouillette made a motion to adjourn at 8:10 pm.
Seconded – Mitch Cohen. All – aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
Moderator
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