BOS - August 15, 2006

BOS - August 15, 2006

Postby Suzanne Kane » Thu Aug 10, 2006 3:07 pm

Board of Selectmen
Agenda
August 15, 2006


6:30 pm
Informational Workshop

7:00 pm

1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:10 pm
4. 40 B Additional Information – Ed Taipale

5. Open Warrant for STM

6. Octoberfest Request

7. TIF Guidelines Review

8. Additional Appointments: Perm. Bldg. Committee; Master Plan; Skate Park Committee

9. Town Use: Douglas Family Fun Run

10. Minutes: July 6, 2006; July 11, 2006, January 17, 2006

11. Old / New Business

12. Administrators Report

13. Adjournment
_____________________________________________________________
Future Agenda Items:
Oct. 10th:
School Audit w/School

TBD: Road Safety & Traffic Issues; Library 5 yr. plan; TIF’s; Chamberlain Property; CERT Request; Vine St. Sub Division
_____________________________________________________________
_____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes
August 15, 2006
APPROVED - December 19, 2006

 Workshop:

Madam Chair Shirley Mosczynski called the workshop to order at 6:40 pm in the Selectmens’ Office at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, David Furno, Mike Hughes, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane
Tribune Reporter-Tom Mattson

Informational Workshop - Mike
- Executive Session after Meeting:Interface Fabrics Site Walk
- Open Warrant for STM: November 14th
- Library: Recent Sign Proposal quote from Mr. Brotherton & Mock Sign
- Draft use of Town Property (Handout): First Meeting September Agenda
- Letter from Dr. Fitzpatrick (copy in read file):Pot Hole Grant
- Self Evaluation Meeting
- Amendments to Minutes
Workshop Closed at 6:42 pm and moved to the Resource Room

1. Call to Order:
Madam Chair Shirley Mosczynski called the meeting to order at 7:07 pm.
In attendance: Paula Brouillette-Vice Chair, Mitch Cohen, David Furno, Mike Hughes Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane
Others: Bill Cundiff-Town Engineer, Jennifer Furno, Diane St. George-Housing Authority Chair, Dave St. George-Octoberfest Committee, Atty. Ed Taiple, Suzanne Gagnon-2 ‘C’ Street, Pam Mort, Theresa Mort. Tribune Reporter-Tom Mattson & Other Citizens

2. Chair Announcements: NONE

3. Citizen’s Forum: No one came forward.

4. 40 B Additional Information (Handout) Ed Taipale came before the Board, reviewed his letter dated August 10th and CHAPA Subcommittee Report. DHCD has been contacted and it was indicated for LIP Projects that have age restrictions as a component, required to have a market analysis in terms of a need of them. Bill Cundiff came to the table informing the Board he had contacted DHCD-a lot of the towns have the same concern regarding the impact on schools. Increase seen in requests for senior housing components for communities moving forward. Referenced his memo dated July 20th regarding the LIP Program.
Discussion: Location of a Town playground at this site. Important for the Town to address the issues of affordable housing in Town. More restrictive regulations with land and housing to preserve the historic character. Previous meeting with the Housing Authority.
Diane St. George came to the table. Housing Authority is a three member Board-all in agreement. Possibility for plans drawn for this project of 20 one bedroom units-smaller and trimmed, go through the Town then the State for monies to buy them. The need in Douglas is the Housing Authority with the Town of Douglas must start to own property, if we’re going to take care of our own people. At minimum 10 requests are turned down a month, from seniors, low income and long time residents. The average rental to qualify for subsidies is around $800 a month. Once qualified for low income housing, they also qualify for other benefits.
Mitch – This is something that the Town needs to address through this project or start the ball rolling. Bill – The requirements of the 40B process require that the units be indistinguishable from the market rate units so they’d have to be inter-mixed within the project. That’s one of the driving things the DHCD pushes for. Suzanne Gagnon 2 ‘C’ Street in Douglas-questioned Diane regarding the rental unit amount of $800. Diane – That is a qualification for HUD, then they apply for subsidy, so they would be paying between $350 and $400 and the State would pick up the rest. Not strictly for a one bedroom, it was to make it easier for this project.
Mike – The Board measuring whether the advantages to the Town proposed by the developer meet with what is felt giving them the advantage of what a LIP would be. At this time either decide to move forward in concept with a LIP or consider it-not sure of the developers time line. Atty. Taipale – Under a LIP for affordable the units, there is the possibility of providing for a local preference for up to 70% of the units. Children of Douglas residents, local residents, former residents can have preference and address the needs of low income. Finding the funding is an issue. Shirley – If the Town were to purchase maybe a couple units, they would maybe have to be handicap accessible if it’s a Town project-directed to Bill. They’re not public facilities so they wouldn’t have to be necessarily ADA accessible-it’s not like a public access issue. Suggest maybe a “Memorandum of Understanding” be drafted, still no traffic analysis, water/sewer tie in, repair of roadways. Atty. Taiple – The logistics if the Town decides to go forward on the LIP, the Town and the applicant jointly make the application to DHCD and that’s the first step in the process. Once received the applicant can file for the comprehensive permit with the Board of Appeals and goes through the process. It is necessary for the plan to be submitted to DHCD before the comprehensive permit is granted, but doesn’t need to be approved by DHCD. See if a board or committee can be formed to work on this affordable housing and willing to serve on it as well as the builder and should be approved by the Board of Selectmen.
Final Comments: Mitch – 1-Work on a compromise with Diane and affordable housing and 2-off site improvement, sidewalks, discussions to take place. We need to set up a meeting between the two Boards (Selectmen & Housing Authority) to discuss further. Paula – sidewalks are a high priority opposed to a play ground area. David – Drainage, highway and traffic issues. Atty. Taiple – Sidewalks not sure what can be done-the layout is problematic on North Street, whether they can fit. Alternative-walk way possibilities. Affordable Housing Plan-start working in that direction. Shirley – Safety factor there. The majority of traffic will not be going to Sutton. Really need to look at the side walk situation. We need to hear Diane’s concerns regarding people looking for housing, she needs more people on her Board and more information on State Funds. Come back to the Board with Memorandum of Understanding. Diane – Until we have something concrete, they’re not going to look at it. Time the Town bought some property for our own people.
Consensus of the Board: Start preparing the LIP Application for consideration by the Town.

5. Open Warrant for STM:Mike confirmed the date with the Town Moderator and the School. Request the Board open the Warrant for a Special Town Meeting to be held Tuesday, November 14th at 7:00 pm.
Motion - Mitch Cohen open the warrant for a Special Town Meeting on Tuesday, November 14, 2006 at 7:00 pm. Seconded - David Furno. All – aye.

6. Octoberfest Request (Handout-Memo):Mike read the committee’s request to put a storage trailer along side the Old Fire Barn on Cottage Street. No problem with the Fire Chief or Facilities Maintenance Manager as long as they approve the location.
Motion - Paula Brouillette to approve. Seconded - David Furno. All – aye.
Shirley – Still looking for volunteers.

7. TIF Guidelines Review (Handout):Mike stated this goes back to the meeting, August 1st when Hal Davis came in to go over the draft for business incentives. The Board to review and scheduled on this agenda for any questions and/or comments.
Motion - Paula Brouillette approve the TIF Guidelines as presented.
Seconded - David Furno. All – aye.

8. Additional Appointments (Handouts):Suzanne – Term to the end of the project.
-Skate Park Building Committee:Co-Chairs Suzanne Gagnon & Pam Mort came before the Board with applicant Jennifer Furno. A new group of kids have shown interest, have ideas and approached the co-chairs. Jennifer will be a great asset.
Motion – Mitch Cohen appoint Jennifer M. Furno to the Skate Park Building Committee. Seconded - Paula Brouillette. All - aye. Abstain - David Furno.

-Master Plan: Suzanne – Robert Werme Sr. wants to be re-appointed.
Motion–Paula Brouillette appoint Robert Werme Sr. to Master Plan Implementation Committee for an appointment for a term ending June 30, 2007. Seconded-Mitch Cohen. All – aye.

-Building & Facilities Construction Committee:Shirley - Board of Selectmen and Moderator each pick three and School Committee picks one, the terms are staggered.
Motion - Paula Brouillette appoint Virginia Howe, Robert White Jr. and Sean Holland for the 07, 08 and 09 and William McConnell we forward that name to the moderator for the Building & Facilities Construction Committee. Seconded - David Furno. All – aye.

9. Town Use: Shirley read them-
-Douglas Family Fun Run (road race, health walk, fund raiser) Sunday, September 10th from 9:30am – 1:30pm with 300 + people.
Motion - Paula Brouillette approve the use of 29 Depot Street for the Douglas Family Fun Run on September 10th of this year from 9:30 – 1:30. Seconded - Mitch Cohen. All - aye.

-Friends of Pre-school & Kindergarten (FOPK) school bus orientation for kindergarten, Municipal Center Gym, Thursday, August 24th from 8 – 11 am 270 max people 2 sessions.
Conditions: stay off floor with shoes, sneakers only, prefer they use the Middle School.
Motion – Mitch Cohen approve the request of Friends of Pre-school & Kindergarten on August 24th from 8am -11am as presented. Seconded - David Furno. All – aye.

10. Minutes:
July 6, 2006: Motion- Mike Hughes
approve the corrected version of the minutes of July 6, 2006 meeting. Seconded - Paula Brouillette. All - aye.

July 11, 2006: Motion- Mike Hughes approve the corrected version of the minutes of July 11, 2006. Seconded – Paula Brouillette. All - aye.

January 17, 2006: Motion– Paula Brouillette
approve the meeting minutes of January 17, 2006. Seconded - David Furno. All – aye.

11. Old Business: NONE
New Business: NONE


12. Administrator’s Report: Mike- read the handouts
- ADA Self Evaluation Hearing:Public aware of this meeting to be on August 22, 2006 at 6:30 pm in the Municipal Center in regards to our self-evaluation and transition plan. Also posted on the web-site and cable and in the Worcester T&G.
- Draft Policy for Town Use: September Agenda
- Letter from Dr. Fitzpatrick (Blackstone Valley Regional School District) Chapter 90 Monies Pot Hole Fund: Request of the Board to send in the application to the State.
Motion - Mitch Cohen so moved. Seconded - Paula Brouillette. All – aye.

Shirley – Future Agenda Items:
- October 10th meeting with the School Committee
- Workshop meeting Tuesday, September 12th at 6:30pm

**Executive Session: Shirley – to go into Executive Session at 8:10 pm for the purpose of considering the purchase of real property and come to out of Executive Session for the purpose of adjournment. Mitch Cohen – so moved. Seconded - Paula Brouillette. All – aye.
Roll Call Vote: Mitch Cohen-aye, Paula Brouillette-aye, Shirley Mosczynski-aye, Mike Hughes-aye David Furno-aye.

13. Adjournment- Paula Brouillette motion to adjourn at 8:46 pm.
Seconded – Mitch Cohen. All - aye.


Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
Moderator
Moderator
 
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