BOS - March 22, 2006 Joint Workshop w/FinCom and School Comm

BOS - March 22, 2006 Joint Workshop w/FinCom and School Comm

Postby Suzanne Kane » Wed Sep 06, 2006 2:39 pm

Douglas Board of Selectmen Joint Workshop
BOS, Fin/Com, School Committee
Meeting Minutes March 22, 2006
Approved September 5, 2006

 Joint Workshop:

Madam Chair Shirley Mosczynski called the workshop meeting to order at 7:04 pm in the Resource Room at the Municipal Center.
In attendance: Paula Brouillette-Vice Chair, David Furno, Executive Administrator Michael Guzinski, Town Accountant Jeanne Lovett and Interim Superintendent Bob Melican
Fin/Com: Pamela Holmes-Chair, Todd Bari-Vice Chair, Thomas Rochon-Secretary, John Bombara, Mike Hughes, Bill Krauss, Jerome Kocur, Gene Morin and James Roche
School Committee: Margaret Reed-Chair, Leslie Breault-Secretary, Shirley Downs and
Tom Navaroli. Resident: Steve Pucci. Absent: Rich Preston

Pamela Holmes called the meeting to order at 7:06 pm.

Margaret Reed called the meeting to order at 7:06 pm.

Madam Chair Shirley Mosczynski – Turned the meeting over to Mike Guzinski and Jeanne Lovett. Agenda and Draft Handouts given. Mike informed all to stop him any time for questions.

1. Revenue Picture for Fiscal Year 2007-Free cash: Mike –
Discussed the Revenues and FY07 Budget column.
-Levy Capacity-Debt Exclusions: Outside the cap, will be dropping off significantly in FY07. This is due in a large part to a School Building Assistance Program we are receiving a fourteen Million Dollar lump sum payment in a few weeks. It will reduce the interest we have to pay and amount we have to assess for the High School and Elementary projects in the amount of $442,093. Blackstone Valley Debt Exclusion will have a reduction of $25,186.
-Estimated Local Receipts: Level funding, using the same number as last year. Most of our Net Local Receipts most come from excise taxes and the new car market is dropping off.
-State Aid: Plugged in House 2 (Governor’s proposed budget). Mike called the Senator’s office and was told to go with that number.
-Budget Variance: (1,351,198) Does not include the Free Cash numbers.
Jeanne-The Medicaid reimbursement is included in Estimated Local Receipts total. For those who have already seen these, the totals are dated and there have been upgrades to other departments that carry insurance so watch the columns.

2. Budget Requests for Fiscal Year 2007
-Municipal Requests: Mike –
On the Town side we have a maintenance budget with the exception of two new positions requested, a Police Officer and a Firefighter/EMT.

-School Request: Bob Melican (Handout School Budget-not in packet) –
New Transportation Contract –
Going out within the next week-5 year vs 3 year-and hopefully get it back within a month. There’s a process required by the State and probably won’t get it back until after the budget process.
Foreign Language – Reduction of Pre-K through grade 5.
Budget Increase – 9.5 %
Total Town Approved Budget - $9,740,643.
Retirement (offset) – Six anticipated this year. Savings of $170,524, already part of the Budget and was replaced by the smaller salaries.

3. Revenues vs. Expenditures Discussion:
Pam-
Budget Analysis Summary and the use of Chapter 70 clarification.
Grant Money-The use of salaries to offset and specified programs.
Tom-What Bob has put together is a realistic conservative approach to the grants and revolvers. I believe the revenues that the school system gets are being used appropriately for their intended use.
Health Insurance– Mike and Jeanne: It is a variable and you don’t know what’s going to happen in families situations, they may choose the Town’s. Even without new hires.
Other Variables – Personnel issues-layoffs, hires, etc.

Point of Interest-Mike: If the Board is going to consider putting an override question on the annual ballot the deadline is April 4th. The Board is meeting that night.

Paula- On the change that the School Committee has already accepted of the foreign language program, do we have any expected impact to your budget number on that?
Bob- I made a recommendation to the Committee and it’s now in their hands.
Paula-In the budget there’s a dozen increased in personnel that are not in these numbers as far as health insurance. Mike- They are not included in the health insurance numbers. Health insurance numbers will go up. Pam- By about $10-12 thousand each.

4. Options:- Reduction of Municipal and School Budgets
-Override: Shirley –
As far as the Town and School, the Board has not discussed this. We’re just waiting to get all the figures and then discuss it as a Board.

-SBA Balloon Payments: Mike – Because of the SBA Balloon Payments there will be $467,279 exempt debt coming off the total assessment for FY07.

5. Other Business:Mike – Just from a time perspective, the sooner we get a final approved budget back from the School Committee, the quicker we can move and finalize our budgets and make a determination how the Town will proceed. Time is critical with the deadlines coming up.
Pam – The Finance Committee needs the Selectmen’s recommendation. We would like to have a public hearing on the budget, we need recommendations and prepare informational flyers to get out to the people. The Town Meeting has been moved up to May 1st. Wondering when the School Committee will be coming down to the final numbers.
Margaret- I don’t anticipate any changes. Shirley – Ours is pretty much set on the Municipal side, where it is, except for the step increases

Assessors FY07Override Impact – Mike informed all that he had them prepare it in case of an override and then briefly reviewed the form.
Since the debt exclusions are coming off in the amount of almost a half a million dollars, if there was an operational override of half a million dollars the average tax bill would see no noticeable change.

Steve Pucci – Last year I asked the Assessors Office why FY06 figures are used for the FY07 budget. Mike – We expect to get the projections for ’07 by the beginning of next week.
The updated numbers will be available to the Board before they make that decision.

6. Adjournment- David Furno made a motion to adjourn. Seconded - Paula Brouillette
All - aye.



Respectfully submitted,



Jane L. Alger
Administrative Secretary
Suzanne Kane
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