May 29, 2019 BFCC meeting

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May 29, 2019 BFCC meeting

Postby Mary Wright » Tue Oct 29, 2019 5:23 pm

BUILDING & FACILITIES CONSTRUCTION COMMITTEE
MEETING MINUTES
MAY 29, 2019

A meeting of the Building & Facilities Construction Committee (BFCC) was held on
May 29, 2019 at the Municipal Center. Ms. Mosczynski called the meeting to order at 7:00 PM.

ATTENDANCE
PRESENT: Linda Brown, Michael Fitzpatrick, Sean Holland (Chairman-arrived 7:15 PM) Virginia Howe, Shirley Mosczynski (Vice Chairperson)
NON-VOTING: William Cundiff (Town Engineer), Adam Furno (Facilities Maintenance Manager)
ABSENT:

1. LIBRARY
Library Director Justin Snook joined the meeting. He stated that with money from a Green Communities Grant, the library has been weatherized, hyper-heat units installed, and soon the windows will be painted and a security system installed. He would like to move forward with making the library more ADA accessible and open up more space. The main components that are lacking are an elevator and a restroom.
Architect Aaron Socrat designed the addition for an elevator that is before the BFCC. The addition of the elevator would open up the basement, which could be renovated, doubling the usable space of the library. No grading would be necessary. The elevator would have 2.5 stops. The restroom would be a separate project. Mr. Socrat’s estimated cost for this addition is less than $200,000. Mr. Snook would like the plans to be ready by October; preparation of the final drawings estimated to cost $9,000. Mr. Snook is seeking the BFCC’s advice. Mr. Fitzpatrick feels the estimate is conservative.
Mr. Cundiff does not believe that gravel is ADA compliant. People with disabilities may have issues getting from the parking lot to the building. No exterior improvements are currently proposed. Mr. Fitzpatrick stated that a code review will need to be done.
Charlie Van Voorhis of Durland & Van Voorhis Architects had drawn up some plans last year to supplement a Mass. Office on Disabilities grant request. The cost of that proposed work was estimated at $280,000. The library did not get the grant. The library also was not happy with the concept because it sacrificed current space. A discussion was held.
Ms. Mosczynski was not comfortable recommending this plan to the Board of Selectmen without definite figures. Mr. Snook stated that the library is hoping to fund this project entirely from grants, donations and private accounts and is not seeking Town funds to do this work.
Mr. Cundiff suggested, if the library is thinking about a number of projects, then those projects need to be part of a master plan that can be done in phases. A phased approach will ultimately cost more. Mr. Cundiff suggested that the library figure out the scope of work that they want, solicit proposals from an architect, and then approach the project in a phased manner.
A discussion was held regarding the large $2 million ADA accessibility/renovation plan prepared by Durand & Van Voorhis several years ago. Mr. Snook feels that that plan included more than is necessary. Mr. Cundiff feels that that plan may have salvageable components. The BFCC suggested Mr. Snook consult Mr. Van Voorhis.

2. GREEN ENERGY
Mr. Cundiff stated that they are still working off the designation grant for the street lights. The physical work is done. All the lights that were not working have been repaired. Once the invoice is received at the end of this month, he will be able to close out the project.
A competitive bid round has been submitted to the Dept. of Energy Resources. Mr. Cundiff expects an answer soon.

3. BADLUCK POND OUTLET BRIDGE (D-09-027) (#2019-04)
Mr. Cundiff stated that they are moving forward to replace the Cedar Street bridge with a four-sided box culvert, which mirrors what exists now at the lowest possible cost. This culvert should improve the road width and grades in that area. The overall project will cost approximately $750,000. After applying the $500,000 Mass. Dept. of Transportation Small Bridge Grant, the balance of $250,000 will be paid for from Chapter 90 funds. A Notice to Proceed was issued to the designer early this week.

4. MUNICIPAL CENTER FIRE ALARM (#2019-03)
There was no update.

5. MUNICIPAL CENTER GYMNASIUM WINDOWS (#2019-01)
There was no update.

6. POLICE DEPARTMENT WINDOWS (#2019-02)
Mr. Cundiff stated they have contracted with Gorman Richardson Lewis Architects (GRLA). Mr. Cundiff is reviewing the first invoice. Draft drawings have been received, and GRLA is waiting for feedback before they proceed. Mr. Furno had a discussion with GRLA about the windows on the side near the men’s locker room.

7. MINUTES: February 20, 2019
Ms. Brown made a motion to approve the February 20, 2019 BFCC meeting minutes as presented. Ms. Howe seconded the motion. Vote: Aye-5.

8. OTHER BUSINESS
Mr. Cundiff suggested that the BFCC update the local designer selection procedures due to changes in thresholds.

9. ADJOURNMENT
Mr. Fitzpatrick made a motion to adjourn the BFCC meeting at 7:59 PM. Ms. Brown seconded the motion. Vote: Unanimous.

Respectfully submitted,


Mary T. Wright
Recording Secretary
Mary Wright
 
Posts: 558
Joined: Thu Jan 12, 2012 8:56 pm

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