BoS - February 18, 2020

BoS - February 18, 2020

Postby Suzanne Kane » Thu Feb 13, 2020 12:43 pm

Board of Selectmen
Agenda
February 18, 2020
Municipal Center Resource Room

7:00 pm

• Call to Order
• Pledge of Allegiance
• Chairman’s Announcements
• Listening Session & Oak Health Update
• Citizen’s Forum

1. Appointment – Historical Commission – Sarah Guimond
Possible Vote(s)

2. Douglas Youth Baseball & Softball – Road Use Request for a Parade
Brett Argall – Possible Vote(s)

3. Budget Discussions
• Adult Social Center (Senior Center) – Patrice Rousseau
• BoH – Robert Brazeau (Chair), Cory Howard (Vice Chair), Emily
Laflamme (Agent), Dick Skinner, and Kristin Harris (Admin. Assistant)
• Library – Justin Snook

4. Approve Minutes – Possible Vote(s)

5. Administrator’s Report

6. Old/New Business

7. Executive Session – Interest in Real Property & Collective Bargaining

8. Adjournment
_____________________________________________________________________________________
Future Agenda Items:

March 3rd:
Historical Society Update & Request for Involvement

March 17th: First Warrant Review,

April: Approve and Sign Warrant
_____________________________________________________________________________________
_____________________________________________________________________________________
February 18, 2020 - BoS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
February 18, 2020
Approved March 17, 2020

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese, Hal Davis, Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant)
Board of Health: Robert Brazeau (Chair), Cory Howard (Vice Chair), Kristin Harris (Administrative Assistant)
Other Staff and Citizens: Jeanne Lovett (Finance Director), Sarah Guimond, Justin Snook (Library Director), Patrice Rousseau (Adult Social Center Director), Michael Baril, and other staff and citizens.

• Pledge of Allegiance (00:08)


• Chairman’s Announcements (00:27)

In the packet is a flyer about an Oak Health Listening Session.
Mr. Morse announced an Oak Health Listening session on 3/4/2020 6:30 PM - 8:00 PM.

• Citizen’s Forum (05:16)
Mr. Baril of 143 West Street in Uxbridge, MA joined the meeting in response to an article in the Blackstone Valley Xpress written by Mr. Wojcik speaking about Douglas replacing its public safety radio equipment. Mr. Baril offered his expertise as he is working with Uxbridge Police to help them with their radio system.
Mr. Wojcik spoke about the current status and goals of the radio project. Douglas’ issue is more about infrastructure and talks with the consultant are still ongoing. A discussion was held.

1. Appointment-Historical Commission-Sarah Guimond-Possible Vote(s) (01:28)
In the packet is an application, a disclosure for, and related emails and materials.
Ms. Guimond joined the meeting and presented her interest in joining the Commission.
Mr. Bonin made a motion to appoint Sarah Guimond to the Historical Commission for a term ending June 30, 2023. Mr. Cortese seconded the motion. Vote: All-Aye.

2. Douglas Youth Baseball & Softball-Road Use Request for a Parade-Brett Argall-Possible Vote(s) (03:35)
In the packet is an application, a map, and other related materials.
Ms. Kane stated that the applicant has asked that this item, and a discussion about Soldiers Field, be moved to the next meeting’s agenda. A discussion was held.
Mr. Bonin made a motion to approve the Road Use Request and plans for a parade for Douglas Youth Baseball & Softball. Mr. Cortese seconded the motion. Vote: All-Aye.

3. Budget Discussions
In the packet are budget requests, a library circulation breakdown, and related emails and materials.
Adult Social Center (Senior Center)-Patrice Rousseau (15:07)
Ms. Rousseau joined the meeting and stated that Douglas has 1,985 residents over age 60. She spoke about the following: operating expenses, the name change, personnel, and the newsletter.
She is looking to add one 15 hr./week staff member and keep per diem coverage.
Ms. Rousseau spoke about the grants that she usually receives every year. Attendance from 7/1/18 – 7/1/19 was 5,000. The Outreach Program continues to grow.
A gentleman in the audience stated that Ms. Rousseau has been nominated by Rep. McKenna for Heroine of the Year.
Board of Health (BOH) (30:46)
Members of the BOH joined the meeting. The BOS asked about the reasoning behind a once-a-year Transfer Station permit instead of twice-a-year. The reason is to cut down on paperwork.
The contracts for haulers is coming up for bid and they are trying to reduce the number of loads by compacting recyclables. To do this, new electrical wiring will need to be installed for new compactors.
The BOH has been considering adding another board member.
Ms. Lovett presented all the items that fall under BOH: Animal Inspector, Transfer Station, nursing, monitoring wells and landfill maintenance.
Library (41:21)
Mr. Snook joined the meeting. The door count for last year was almost 40,000. The value of services provided totaled $608,000. He stated that the library is not keeping up with circulation demands due to lack of finances over the past years, the shift to digital books, which are significantly more expensive than paper books, and the middle school’s Drop Everything And Read (DEAR) program.
The DEAR program has increased the demand for juvenile and young adult materials, however the circulation budget is depleting and the Schools do not fund the program. The average wait time for CW Mars is 40 days. $4,548 has been spent on content licenses. A discussion was held.
Mr. Snook reviewed the remainder of the library budget request. He spoke about his hopes for library renovations ($500,000) and where they stand with the Buildings and Facilities Construction Committee.
The FY2021 request is approximately $11,000 more than last year.

4. Approve Minutes-February 4, 2020 Regular Session-Possible Vote(s) (1:02:49)
Mr. Hughes made a motion to approve the February 4, 2020 Board of Selectmen regular session meeting minutes as presented. Mr. Cortese seconded the motion. Vote: All-Aye.

5. Town Administrator’s Report (01:03:04)
Mr. Wojcik stated that on 2/6/20 the Cannabis Control Commission issued a final license to Resonate for a vertically integrated marijuana treatment center, four provisional licenses (growth and manufacturing) and two retail establishments (Worcester and Northampton). He invited the BOS to review their Host Community Agreements with Resonate. If they hold to the schedule, the Town will be owed $10,000 at the inception of cultivation and the remainder of the payments are due 6 months after a retail establishment is in operation ($40,000). $140,000 is due at the 12-month mark and $230,000 every year thereafter. Resonate needs to let the Town know when their retail establishment is open. Mr. Wojcik is in the process of preparing a letter to Resonate to be sure they and the Town have the same expectations.
The Capital Committee is two members short, but could use four new members. Mr. Wojcik feels it would make sense for the Capital Committee to be a subcommittee of the Finance Committee. Doing so would require a Town Meeting action.
On 3/12/20, the Central Mass. Regional Planning Commission is meeting to discuss a comprehensive regional plan. Mr. Wojcik is not in favor of these plans.
Mr. Wojcik spoke about the Oak Tree Health listening program. Mr. Wojcik spoke about an incident regarding a resident that posted a sign regarding a dead tree that was cut down. The arborist sent a letter to that resident, which included the certified findings.
Mr. Wojcik has compiled all the FY2021 budget requests and created a draft document. He agrees with all the requests that have been put forward, other than that he feels the Schools should fund the $5,000 the library is requesting for the DEAR program.
Regarding the Transfer Station budget, Retained Earnings is used in increasing amounts each year to balance the budget. This is a structural deficit and not a best financial practice as the facility costs more to run than it takes in. Ms. Lovett said she spoke with Mr. Brazeau and Ms. Harris about this today, and she asked them to look forward and see if they have plans to use Retained Earnings for improvements. Mr. Wojcik has asked the BOH to look into the use of the landfill surface for solar, which would be a source of revenue not tied to the industry. A discussion was held.
Mr. Wojcik stated that the Planning Board is looking into a solar moratorium for the Town. He would like the Town’s properties to be taken out of that discussion.

6. Old/New Business (1:20:15)
Old Business:
There was no old business.
New Business: There was no new business.

7. Executive Session-Interest in Real Property & Collective Bargaining (1:20:26)
Mr. Bonin made a motion at 8:20 PM to go into Executive Session for the purpose of interest in real property and collective bargaining and to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
The BOS called a recess and reconvened in the Selectmen’s Office at 8:33 PM.

8. Adjournment
Mr. Morse made a motion at 9:11 PM to adjourn the Board of Selectmen meeting. Mr. Cortese seconded the motion. Vote: All-Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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