BoS - April 14, 2020 - Revised

BoS - April 14, 2020 - Revised

Postby Suzanne Kane » Thu Apr 09, 2020 1:47 pm

Board of Selectmen
Remote Meeting
April 14, 2020

7:00 pm

• Call to Order by Roll Call
• Chairman’s Announcements

1. Ratify Community Host Agreements with Flying Goose
• Retail
• Cultivation
• Manufacturing

2. Sign Election Warrant and Update – Possible Vote(s)

3. Notice to Tax Payers – Possible Vote(s)

4. Approve Donation Account for Community Food Outreach
Program Possible Vote(s)

5. Ratify Administrator’s Contract – Possible Vote(s)

6. Approve Minutes – Possible Vote(s)

7. Administrators Report & COVID – 19 Update

8. Open Session for Topics Not Reasonably Anticipated 48 Hours
in Advance of the Meeting

9. Adjournment

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April 14, 2020 - BoS Minutes.pdf
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BOARD OF SELECTMEN
MEETING MINUTES
April 14, 2020
Approved April 21, 2020

Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center. Due to the COVID-19 pandemic, participants were invited to join the meeting by video conference.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin (remote), David Cortese, Hal Davis (remote), Mike Hughes (remote), Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-absent)
Other Staff and Citizens (remote): Teresa Matteson (Z&T), Police Chief Nick Miglionico, Tracy Sharkey (Planning Board/Conservation Commission) and other staff and citizens (remote).

• 00:07:33 Chairman’s Announcements (07:33)

00:07:50 1. Ratify Host Community Agreement (HCA) Request-Flying Goose: Adult Use Marijuana Retail, Cultivation & Manufacturing-Possible Vote(s) (07:50)
In the packet is Host Community Agreement between the Town of Douglas and the Flying Goose, letter from Z&T, and related emails and materials.
Mr. Morse stated that Ms. Matteson sent a letter asking the BOS to table all actions on the retail portion of the HCA for the Flying Goose until all parties have been properly notified. Ms. Matteson believes that in order to have a successful, viable business, there needs to be a buffer. The Flying Goose would be 800 ft. away from her establishment. She is requesting a 1,000 foot buffer between retail marijuana establishments. Z&T is planning to be up and running this year.
Ms. Matteson feels there should be a public hearing so that abutters would be notified.
Mr. Wojcik will consult Town Counsel regarding requesting 1,000 foot buffer between retail marijuana establishments.
Mr. Bonin made a motion to table the ratification of the Host Community Agreement with the Flying Goose until after the public hearing. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

00:20:00 2. Sign Election Warrant and Update-Possible Vote(s) (20:00)
In the packet is “Warrant for Annual Town Election: 4/7/20 and other related materials.
Mr. Davis recused himself. Mr. Morse stated that the Board of Registrars is planning to move forward with the original date for elections of May 12, 2020, 4:00 PM – 8:00 PM. Mr. Morse read the notice from the Town Clerk which outlines the options to voting in person: absentee ballot and early voting by mail.
Mr. Bonin questioned the four hour window for voting. Mr. Cortese believes there are plans to limit the number of voters allowed in the gym at one time. He does not feel there will be a large turnout. His wife is on the Board of Registrars. A discussion was held.
Mr. Cortese made a motion to adopt the criteria in the Town Clerk’s memo dated April 14, 2020 regarding Town Elections this year as presented. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Cortese made a motion to open the Election Warrant. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Cortese made a motion to amend the first page of the Election Warrant, first paragraph, bold lettering, which currently reads “Tuesday, the first day of May, 2020 from 8:00 AM to 8:00 PM” to read “Tuesday, the twelfth day of May, 2020 from 4:00 PM to 8:00 PM”. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Cortese made a motion to close the Election Warrant. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Davis rejoined the meeting.


00:29:36 & 00:41:15 3. Notice to Taxpayers-Possible Vote(s) (29:36 & 41:15)
In the packet is Bulletin 2020-02, Addendum to Bulletin 2020-2, a Sample Notice to Taxpayers, and other related emails and materials.
Mr. Morse made a motion to accept the statutory tax relief options set out in the Division of Local Services Bulletin 2020-02 dated April 3, 2020 at Section VII, subsections A and B, with the deadlines as established in the document titled “Town of Douglas Important Information Regarding Your Tax Bills” as prepared by the Treasurer/Collector”. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

00:31:19 4. Approve Donation Account for Community Food Outreach Program-Possible Vote(s) (31:19)
Mr. Morse made a motion to approve a “Community Food Outreach Donation” account to be set up and to receive donations to be used for food and supplies to run the Community Food Outreach Program. Expenditures spent out of the Community Food Outreach Donation Account will be approved and authorize by Patrice Rousseau, EOC Planning Section Chief. The donation funds will be used prior to any Town appropriation. Mr. Cortese seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Morse commended Ms. Rousseau.


00:33:14 5. Ratify Administrator’s Contract-Possible Vote(s) (33:14)
Mr. Hughes recused himself. During the last Executive Session, it was agreed to increase Mr. Wojcik’s salary to $130,000 and offer a potential stipend of up to $5,000 based on attainment of grant money and/or additional revenue opportunity for the Town, at the discretion of the BOS. This three-year agreement was voted on and accepted unanimously in Executive Session. Atty. Brian Maser will be retained to amend the contract.
Mr. Cortese made a motion to increase the salary and benefits for the Town Administrator as presented. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
Mr. Morse, Mr. Davis and Mr. Cortese commended Mr. Wojcik. Mr. Hughes rejoined the meeting.


00:37:35 6. Approve Minutes: March 17, 2020 Executive Session, March 31 & April 7, 2020 Regular Sessions-Possible Vote(s) (37:35)
Mr. Bonin made a motion to approve the March 17, 2020 minutes of the Executive Session BOS meeting as presented, retaining all in their entirety. Seconded by Mr. Cortese. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Cortese made a motion to approve the April 7, 2020 minutes of the regular session BOS meeting as presented. Seconded by Mr. Hughes. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Mr. Morse made a motion to approve the March 31, 2020 minutes of the regular session BOS meeting as presented. Seconded by Mr. Cortese. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

00:41:01 7. Administrator’s Report and COVID-19 Update (41:01)
Mr. Wojcik read the operative sections of the Notice to Taxpayers. June 1, 2020 is the new due date for real and property tax bills. The due date for property tax exemptions is also now June 1, 2020. If the Municipal Center is still closed on 6/1/2020, taxes and exemption applications are still due by 6/1/2020.
00:43:13 Mr. Wojcik suggested using Code Red to announce the change in the tax deadlines, the meals program and announce that Town Meeting will not be May 4, 2020. Mr. Wojcik and Ms. Lovett want to wait to reschedule Town Meeting until the end of the COVID-19 surge to see how the State moves forward.
00:44:52. Mr. Wojcik stated that the Commonwealth’s Rainy Day Fund is $3.48 billion. He spoke about areas of financial stress for the Commonwealth. It is possible that it could be several years before the economy recovers. He asked the BOS to be cognizant of that as no good faith promises can be made by any administrative team in regards to collective bargaining agreements until the State’s revenue picture becomes clear.
00:50:53 Partners in Health is getting ready to hire people to do Contact Tracing.
00:52:00 Emergency Operations Center (EOC) is working on the food service program and positioning for FEMA reimbursement, which involves a checklist. They have engaged with FEMA staff. Currently, they are preparing 100 meals/day. Delivery of the meals by Tellstone should be operational by next week.
00:54:05. The total number of confirmed COVID-19 cases in Douglas is currently 19. He stressed that people should stay home to avoid putting their loved ones at risk.

8. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of Meeting (55:57)
There was no discussion.

9. Adjournment (56:51)
Mr. Cortese made a motion at 7:56 PM to adjourn. Mr. Morse seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Hal Davis – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

Respectfully submitted,


Mary Wright
Recording Secretary
Suzanne Kane
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