BOS - August 25, 2020

BOS - August 25, 2020

Postby Suzanne Kane » Thu Aug 20, 2020 9:40 am

Board of Selectmen
Remote Meeting
August 25, 2020

7:00 pm

• Call to Order by Roll Call
• Chairman’s Announcements

1. Layout Hearing – Deer Crossing Estates / Woodland Road – Possible Vote(s)

2. Interview and Make Appointments – Possible Vote(s)
• Board of Health
• Zoning Board of Appeals

5. Assign Motions

6. Discussion on MMA Support of Police Bill – Possible Vote(s)

7. Update on Food Service Program Investigation - Possible Vote(s)

8. Approve Minutes – Possible Vote(s)

9. Administrators Report & COVID – 19 Update

10. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

11. Adjournment

Future Agenda Items: September 15 – Consider New Liquor License for EZ Mark
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Town Meeting Timeline

August 25th: Deadline to get Flyer to the printer.

September 3rd: Printer to deliver flyer to town.

September 5th: Deadline to send ATM warrant to Town Clerk

September 8th: Deliver flyer to the Post Office.
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August 25, 2020 - BOS Minutes.pdf
(418.61 KiB) Downloaded 107 times


BOARD OF SELECTMEN
MEETING MINUTES
August 25, 2020
Approved September 15, 2020


Call to Order

Chair Kevin Morse called the Board of Selectmen (BOS) meeting to order at 7:00 PM in the Resource Room at the Municipal Center. Due to the COVID-19 pandemic, participants were invited to join the meeting by video conference.

ATTENDANCE:
Board: Kevin Morse (Chair), Tim Bonin, David Cortese, Hal Davis (Absent), Mike Hughes, Matt Wojcik (Town Administrator), Suzanne Kane (Administrative Assistant-Absent)
ZBA: Dan Heney (Chair), John Bombara, Mike Fitzpatrick
Other Staff and Citizens (In Person): Tim Nealon (Deer Crossing Development, LLC), Amanda Hicks, Benjamin Tusino, Ron Forget
Other Staff and Citizens (Remote): William Cundiff (Town Engineer), Jeanne Lovett (Finance Director), Police Chief Nick Miglionico, Rebekka O’Melia, Shirley Mosczynski, and others.

• Call to Order by Roll Call (00:08)

• Chairman’s Announcements (00:22)

1. Layout Hearing: Deer Crossing Estates/Woodland Road-Possible Vote(s) (00:24)

In the packet are maps and other related materials.
Mr. Cundiff joined the meeting remotely. He stated that, from a construction perspective, the developer has complied with all of the requirements of the Planning Board. There are a few minor punch list items that should be finished before Town Meeting. A discussion was held.
Mr. Hughes made a motion to close the public hearing for Deer Crossing Estates, Woodland Road. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.
Rebekka O’Melia of 81 Old Farm Road joined the meeting remotely and stated that she has issues with Woodland Road. Her lot has 200’ of frontage on Old Farm Road. The mailbox for the community has been in front of her house for approximately six years. The mailbox was supposed to be temporary. She stated that she technically owns the land that the mailbox is on. She stated that there is supposed to be a canopy of trees, however it is clear cut. She also stated that there is a damaged fence that needs repair.
Mr. Nealon joined the meeting and stated that the residents chose a cluster box. If the cluster box is removed, all the residents of Woodland Road will need to erect mailboxes. Mr. Nealon said that the location choice and installation of the cluster box was done by the post office. Mr. Nealon is willing to move the mailbox, however he has asked the post office if it may be relocated, and the post office has replied in the negative.
Mr. Cundiff stated that the condition in the decision pertains to a temporary mailbox unit. It was put in the decision in order to avoid the temporary array of mailboxes the residents might erect. Working with the post office, the current design/location was determined. The Planning Board has left this decision to the post office and developer. Mr. Morse stated that the mailbox issue is not related to accepting the road and needs to be worked out between the developer and the postmaster.
Mr. Cundiff stated that the mailbox is in a section of Woodland Road that is not included in this road acceptance. Mr. Morse informed Ms. O’Melia that the BOS can not legally act on this item because it is not on the agenda. It was recommended that Ms. O’Melia speak with the new postmaster.
Mr. Cortese made a motion, pursuant to G.L. Ch 82, sec 21-22 to layout Woodland Road from South Street at station 0+00 to station 32+43.70. Said layout to be contingent on the Planning Board’s determination that the road has been constructed pursuant to acceptable standard. Such construction to be completed no later than September 12, 2020. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

2. Interview and Make Appointments-Possible Vote(s) (26:46)
In the packet are applications and related emails and materials.
-Board of Health (BOH)
Amanda Hicks joined the meeting, expressed her interest in the BOH, and answered questions from the BOS and Mr. Wojcik.
Benjamin Tusino joined the meeting, expressed his interest in the BOH, and answered questions from the BOS and Mr. Wojcik.
It is unknown as to whether or not Cory Howard wishes to be reappointed. A discussion was held. Mr. Wojcik suggested that Mr. Howard be given the opportunity to express whether or not he wishes to be reappointed.
Mr. Bonin made a motion to appoint Amanda Hicks to the Board of Health for a term ending in 2022. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – No.
Mr. Tusino’s application will be reconsidered should another opening become available.

-Zoning Board of Appeals (ZBA)
Ron Forget joined the meeting, expressed his interest in the ZBA, and answered questions from the BOS and Mr. Wojcik. Mr. Forget applied for a full membership, but is also interested in the Alternate Member position. Mr. Bombara and Mr. Heney joined the meeting and explained that an Alternate Member is allowed to participate at all meetings, but may not be able to vote if all full members are present.
Mr. Hughes made a motion to reappoint Dan Heney and Michael Fitzpatrick to the Zoning Board of Appeals for terms ending in 2023, and to appoint Ron Forget to the Zoning Board of Appeals as an Alternate Member for a term ending in 2022. Mr. Bonin seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

3. Assign Motions-Possible Vote(s) (51:15)
In the packet is the Annual Town Meeting (ATM) Warrant, a Town Meeting Timeline, a list of motions, and other related emails and materials.

Article 7 Mr. Davis Article 17 Mr. Cortese
Article 8 Mr. Cortese Article 18 Mr. Hughes
Article 9 Mr. Morse Article 19 Mr. Morse
Article 11 Mr. Hughes Article 20 Mr. Morse
Article 12 Mr. Hughes Article 21 Mr. Bonin
Article 13 Mr. Bonin

4. Discussion on MMA Support of Police Bill-Possible Vote(s) (47:59)
Mr. Bonin gave his draft letter to Mr. Wojcik to review and present at the next meeting.

5. Update on Food Service Program Investigation-Possible Vote(s) (55:04)
School Superintendent Dr. Paul Vieira joined the meeting remotely and stated that the School’s legal counsel issued a reply to Town Counsel on Wednesday. Mr. Bonin stated that he does not feel that this topic needs to be an agenda item every meeting. Mr. Hughes agreed. A discussion was held. Mr. Wojcik suggested that it be kept on the draft agendas and removed prior to the meeting if there is no new information.
It was decided to have an executive session next week with Town Counsel present.

6. Approve Minutes: August 18, 2020 Regular Session-Possible Vote(s) (1:02:06)
Mr. Cortese made a motion to approve the August 18, 2020 minutes of the Board of Selectmen regular session meeting as presented. Seconded by Mr. Hughes. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

7. Administrator’s Report and COVID-19 Update (1:02:31)
Mr. Wojcik stated that the current minute taker is resigning effective 9/1/20. Interviews were done last week and an offer made to a qualified candidate, who is currently a minute taker for a nearby town. Mr. Wojcik and the BOS thanked Mary Wright for her outstanding performance and stated they are sorry to see her go.
Mr. Wojcik stated that there have been a few active COVID-19 cases reported in Town, after a few weeks of zero cases. By the end of the day, there will be only one active case remaining. The reported cases have been in young people, which is concerning as the start of the school year is very close.
Mr. Wojcik has ordered all the personal protective equipment (PPE) for the Schools that he feels comfortable ordering. Some items are extremely expensive, therefore he ordered enough for 4-5 weeks in order to monitor their usage pattern. Mr. Wojcik has built and implemented an inventory management system for PPE. Changes in price and availability will be monitored. There is no approved vendor for PPE. The PPE is being purchased through the use of CARES Act Funds, which are under the control of the municipality.
A contract was signed today for e-permitting. Building, Zoning, Planning, and Conservation Commission will be utilizing this new platform. They plan to go live before Thanksgiving, but no later than 1/1/21. The installation will be paid for from CARES Act Funds ($18,000). The annual $20,000 licensing fee will be in the budget going forward. The goal is to save more than $20,000 in the amount of compensated time.

8. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of Meeting (01:16:03)
Mr. Bonin stated that he feels uncomfortable with the vote the BOS and the Finance Committee took to add another body to the employment rolls (Assistant Fire Chief) when they promised the townspeople they would not do so. He does not feel the process was transparent. He asked what Town Meeting process is to consider that specific item.
Mr. Wojcik inquired of Town Counsel. The position could be removed from the compensation table and the budget can be reduced by the amount needed to fund it. Atty. Maser stated that, if the position is taken out of the table, it cannot be filled. If it is left in the table, but the funds are left in the budget, the appointment can still be made.
Mr. Bonin does not cast judgement on the need for the position, just on the process by which it was done. Mr. Morse explained why the position is needed. Mr. Wojcik explained why this position was introduced towards the end of a delayed budget process. If the Town Meeting had been held in May, this position would have been requested at the November Town Meeting. A discussion was held.
Mr. Cortese stated that he was contacted by a townsperson who was concerned about the ability of the townspeople to watch and hear the meetings. The camera gets “stuck” and they have difficulty hearing the people who attend remotely. Mr. Wojcik stated that, for the last meeting, there was a streaming issue with YouTube: the in-house video was fine. The rebroadcast video should be fine. Pat Aldrich of Douglas Cable Access and Mr. Morse had a technical discussion.

9. Adjournment (1:37:00)
Mr. Cortese made a motion at 8:37 PM to adjourn. Mr. Hughes seconded the motion. Roll Call Vote: Tim Bonin – Aye, Dave Cortese – Aye, Mike Hughes – Aye, Kevin Morse – Aye.

Respectfully submitted,


Mary Wright
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Suzanne Kane
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