BOS - September 1, 2020

BOS - September 1, 2020

Postby Suzanne Kane » Thu Aug 27, 2020 1:03 pm

Board of Selectmen
Remote Meeting
September 1, 2020

7:00 pm

• Call to Order by Roll Call
• Chairman’s Announcements

1. Appointment – Board of Health – Possible Vote(s)

2. Road Use – Midstate Massive Ultra Trial – Possible Vote(s)

3. Review Letter to MMA Support of Police Bill – Possible Vote(s)

4. Update on Food Service Program Investigation - Possible Vote(s)

5. Approve Minutes – Possible Vote(s)

6. Administrators Report & COVID – 19 Update

7. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

8. Executive Session – Investigation Strategy

9. Adjournment
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Future Agenda Items:

September 15
– Consider New Liquor License for EZ Mart
Consider Application to Store Flammable Products – Lake Manchaug Campground
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Town Meeting Timeline

September 8th: Deliver flyer to the Post Office.
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
September 1, 2020 - BOS Minutes.pdf
(678.67 KiB) Downloaded 102 times


BOARD OF SELECTMAN
MEETING MINUTES
SEPTEMBER 1, 2020
Approved September 15, 2020

Call to order:
Chair Kevin Morse called the Board of Selectmen Meeting to order at 7:00pm in the Resource Room at the Municipal Center. Due to the COVID – 19 Pandemic, participants were invited to join the meeting by video conference.
Attendance: Chair Kevin Morse, Timothy Bonin, David Cortese, Mike Hughes, Hal Davis (remote), Matt Wojcik (Town Administrator)
Other Staff and Citizens: Cory Howard (Board of Health), Rich Mazzola (New England Race Events)

Chairman’s Announcements: There were no announcements

1. Appointment – Board of Health – Possible Vote(s) – (0:58)
In the agenda is a memo from Suzanne Kane, dated September 1, 2020, re: Re-Appoint Board of Heath Member.
Cory Howard joined the meeting in person, he wants to be reappointed to the Board of Health. He has previously been on the board for 6+ years. Mr. Bonin says he has done a fine job and appreciates him taking on this position.
Mr. Bonin made a motion to appoint Mr. Howard to the Board of Health for a term ending June 30, 2023. The motion was seconded by Mr. Cortese. There was no further discussion. All- Aye

2. Road Use – Midstate Massive Ultra Trial – Possible Vote(s) – (4:30)
In the packet is a memo from Suzanne Kane, dated September 1, 2020, re: Road Use – Midstate Massive Ultra Trail, and other related material and maps.
Rich Mazzola joined the meeting remotely. He stated they will be staying mostly on the Midstate Trail. There will be a couple of road crossings as they cross into the Douglas State Park. There is no change to the course or timing from last year. He says he sent Suzanne a compliance matrix, Massachusetts states low risk activities such as cross country and mountain biking are acceptable. They will meet or exceed all distancing and safety precautions that the state has lined out. There will be approximately 150 runners spread out over 8 hours. The event is sanctioned by the USA Track and Field as they were last year. There were some updated COVID-19 sanction requirements this year that they have submitted and had approved. They have submitted the request for a 3rd party insurance certificate for the town, they are hoping to receive that within the next 5-7 days.
A Motion was made by Mr. Hughes to approve the road use for the Midstate Massive Ultra Trail, seconded by Mr. Cortese. There was no discussion. All- Aye

3. Review Letter to MMA Support of Police Bill – Possible Vote(s) (9:02)
Mr. Bonin asks if they should seek other municipal support or if they should fire this off and then let them know that they did it or fire it off and let it go into MMA archives? Mr. Cortese suggests what if they fire it off and publicize it when they do and see if other towns adopt a similar position? Mr. Cortese suggests two small edits, in the second paragraph they talk about the long-standing impact of structural racism, he suggests taking out the word structural as not to limit it. He also suggests at the end of the letter to possibly say thank you for your understanding and anticipated compliance. Mr. Morse suggests using the word support instead of compliance. Mr. Wojcik says he will make these changes and print the letter and then they can sign it.
Mr. Cortese moves to accept the letter with the edits just discussed. Mr. Bonin seconded this motion. There was no further discussion. All- Aye

4. Update on Food Service Program Investigation – Possible Vote(s) – (12:25)
This will be discussed in Executive Session.

5. Approve Minutes – Possible Vote(s) – (12:29)
Mr. Hughes makes a motion that they approve the minutes of the August 25, 2020 Board of Selectmen Meeting. Mr. Bonin says he will not second the minutes, he asks if this was the meeting that Mary was retiring in, he says there was no reference to the glowing accolades of this board to her, he wants that to be corrected. Mr. Cortese asks if they can just suggest an edit? Mr. Morse answers that he thinks they can.
Mr. Cortese makes a motion that they add the accolades of the board towards their former scribe for years of outstanding performance and they’re sorry to see her go. Motion seconded by Mr. Bonin. The motion was made to amend the meeting minutes, no further discussion. All- Aye

6. Administrative Report & COVID – 19 Update (13:59)
Mr. Wojcik welcomes Ashley Pomes, the new minute taker.
The pavement report is completed in draft form, it was delayed due to COVID. This was a grant funded activity, all the roads were rated and broken into segments by their condition, maintenance and repair suggestions were made that will be tailored into a long-term plan. If they were to suggest getting all the roads repaired all at once it would be a $16,000,000 project so this will need to be broken into smaller pieces. Once the draft has been reviewed by the Town Engineer and a couple of other people, they will present it to the Board of Selectmen before the end of September.
The brand-new plow/sander truck was delivered today. It is to replace the 1996 truck and it will be in service in time for this winter.
The town continues to have 1-2 active cases of COVID, that number has been staying steady.
The board will need to review the renewal of the Fire Chief’s contract soon, under the Town Administrator Act, the appointment is made by the Town Administrator. The board will have 21 days to act, if they do not act in that time, it is deemed approved.
There have been many proposals for cannabis establishments up and down Davis Street. The Flying Goose has provided a lengthy letter explaining the situation and their track record in other parts of the Commonwealth. They provided who they are, what they are up to and what they are looking for from Douglas. They want a retail establishment in town, but they want to voluntarily rule out Davis St as they don’t want to be too close to anyone else’s business.
Real Estate in Town- The board will be opening bids for the Webster Street property at the end of the month, there has been 5 or 6 parties that pulled documents from the RFP, so Mr. Wojcik is hoping for a solid group of bids.
There is a suiter that has a specific need for an outdoor training school for hoisting licensing and CDL. They want to be in Douglas, but they want to lease a property from the town. The most suitable pieces of property are not under control of the Board of Selectmen. If the property is chosen, the other board that has control of the property will need to vote to send it back to the Board of Selectmen for disposition. If it is a lease, it does not need to go to a Town Meeting.
Lastly Mr. Wojcik mentioned the passing of Coach John Thompson, he felt he was a real leader when it came to civil rights and wished there were more role models today that were proactive leaders like Mr. Thompson.

7. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of the Meeting – (24:07)
Mr. Bonin asks why agenda item #4 was on the agenda today after the board made it clear last week that it should not be. Mr. Morse says it was supposed to be on a draft and he forgot to send the email to Suzanne that it was supposed to stay on the draft agenda but not be on the public agenda.

8. Executive Session – Investigation Strategy – (26:17)
Mr. Bonin made a motion at 7:26pm, to go into Executive Session for the purpose of Investigation Strategy, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin- aye, Harold Davis- aye, David Cortese- aye, Michael Hughes- aye, and Kevin Morse- aye. The meeting was moved to the Selectmen’s Office and reconvened at 7:45pm.
Mr. Cortese made a motion at 8:45pm to leave Executive Session for the purpose of adjournment. Mr. Hughes seconded the motion. Roll Call Vote: Timothy Bonin- aye, Harold Davis- aye, David Cortese- aye, Michael Hughes- aye, and Kevin Morse- aye.

9. Adjournment:
Mr. Hughes made a motion at 8:45pm to adjourn. Mr. Bonin seconded the motion. All- aye.

Respectfully Submitted,


Ashley Pomes
Recording Secretary
Suzanne Kane
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