BOS - October 6, 2020

BOS - October 6, 2020

Postby Suzanne Kane » Thu Oct 01, 2020 10:47 am

Board of Selectmen
Remote Meeting
October 6, 2020

7:00 pm

• Call to Order by Roll Call
• Chairman’s Announcements

1. Appointments – Possible Vote(s)
• EDC – Duncan
• Employee Insurance Advisory Committee – Worster, Overly (Alternate)

2. Review, Score, and Possible Vote(s) – Webster Street Property Sale

3. Consider & Vote on Extension of Allowance of Outdoor Table Service
– Possible Vote(s)

4. Consider & Vote on Raising Snow Plow Driver Rates – Possible Vote(s)

5. Approve and Sign Warrant for State Election November 3, 2020
– Possible Vote(s)

6. Open Special Town Meeting Warrant for November 14, 2020, and
Close Warrant as of October 20, 2020. – Possible Vote(s)

7. Approve Minutes – Possible Vote(s)

8. Administrators Report & COVID – 19 Update

9. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

10. Executive Session - Litigation

11. Adjournment
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Future Agenda Items:

Oct. 20th
: Review & Sign Warrant, Meeting with Town Moderator, Liquor License
Transfer – Grille on Main

Dec.: All License Renewals

TBD: Tax Classification Hearing
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October 6, 2020 BOS Minutes.pdf
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Board of Selectman
October 6, 2020
Meeting Minutes
Approved October 20, 2020


The call to order was by Chair Kevin Morse at 7:00PM in the Resource Room at the Municipal Center. Due to the Covid-19 Pandemic, participants were invited to join remotely.
Present: Kevin Morse (Chair), Timothy Bonin, David Cortese, Michael Hughes, Hal Davis (Remote)
Other’s Present: Matt Wojcik (Town Administrator), Teresa Mattson (Z&T), Scott Duncan (remote), John Furno (Highway Superintendent)

Chairman’s Announcements – None

1. Appointments – Possible Votes
(00:08) EDC – Duncan – In the packet is an application from Scott Duncan for an alternate/associate position on EDC. There is a discussion about alternate and associate members and if they can or cannot vote. Mr. Scott Duncan is present remotely. (03:58) A motion made by Mr. Hughes, seconded by Mr. Cortese, to appoint Mr. Duncan as an alternate (non-voting) member for a term ending June 30, 2023. All – Aye.
(04:20) Employee Insurance Advisory Committee – Worster, Overly (Alternate) – In the packet, there is an email from Lt. Anthony Worster giving notice that he will serve on the Employee Insurance Advisory Committee as the Fire Fighter’s Union Representative. Fire Fighter Joseph Overly will serve as the alternate. They will be appointed to serve until June 30, 2021. (04:43) A motion by Mr. Hughes, seconded by Mr. Cortese, to appoint Lt. Worster as a full member and Mr. Overly as an alternate for term ending June 30, 2021. All – Aye.

2. (05:02) Review, Score, and Possible Votes – Webster Street Property Sale – Mr. Morse reminds everyone that this is not a Public Hearing. This agenda item is for the purpose of the Board of Selectman to offer feedback, scoring and possible votes based on the proposals that were submitted to them. There were only 2 proposals that were received, one was from Z&T and the other was from Flying Goose. Mr. Morse asks the Board for any thoughts or feedback on the proposals that were giving. Mr. Bonin asks what Mr. Davis thought of the scoresheet since he has probably seen or done this a number of times, he says he thinks it was a good approach, there is two qualified candidates, he did score them. Mr. Morse says it was a well thought out score sheet. Mr. Hughes thinks it was a little on the subjective side, but he did end up scoring it, but he likes score sheets that are a little easier to interpret the scoring system. Mr. Cortese found it subjective and difficult to score, he prefers things more concrete. Mr. Hughes notes both proposals were excellent and met the criteria of what they were looking for. Mr. Morse says the part that seemed the most objective was to look at the forecasted revenues, it’s a matter of how aggressively you are going to market, is the product you are going to be selling really going to be that much better than other local competition. Mr. Morse notes in the initial opening bid price, Z&T scored higher, they came in at a higher dollar value and there’s points to be given for that. They both provided decent revenue numbers. To him what leaned him in one direction was one proposal was a single business that’s coming in and will potentially build out at a later date and the other one came in saying I’m going to have 3 businesses that are stepping out from that same facility on day one. Both buildings fit the character of the town, leaning more towards not just recreational marijuana but recreational marijuana, coffee shop and restaurant, so that scored a little higher then stand alone shop. Mr. Bonin asks can they not accept those offers and go back out to bid? Mr. Wojcik says they can choose to not decide tonight and leave it open; they can also choose to reject all offers for no specified reason and go back out to bid, it’s in the language of the RFP. He understands the Board is a little unaccustomed to this process because the Town Administrator usually does this, there is definitely in any request for proposals process a very significant level of subjectivity, because you decided in crafting the RFP there are issues other than price that you want to take into consideration. You are entitled to your opinion, Town Meeting charged the Board of Selectman with making the choice, so in crafting the scoring system he knew it was being subjective because there is elements of subjectivity that come to evaluating any proposal for development of a piece of property. You need to be consistent on how you scored the two. The blend of objective and subjective measures will get you to what’s best for the town. You don’t have to accept a proposer’s estimate of their revenue either, you can dig into it or ask someone else to do more analysis if you do not want to choose tonight. Mr. Wojcik explains how both parties did their analysis of their revenue, he also explains how he crafted this part of the scoring system. Mr. Davis says he thinks they have two very good proposals; he doesn’t think they should open this up to more bidders. Mr. Cortese agrees it would be unfair to the people who submitted a bid to hold it and wait for more proposals. Mr. Bonin says he feels comfortable with awarding one of the two applicants today. Mr. Morse says they were pretty much even in scoring, in the starting bid Z&T did come in higher but Flying Goose took the edge in his mind, because it is a diversified business model that is coming in from day one. The fact that you’ve got three different businesses coming in offsets the higher bid of the other in the beginning. Mr. Hughes echoes what Mr. Morse is saying, he thinks both proposals are excellent, but he gave the edge by a very narrow margin to Flying Goose. Because of the size of the building and that they were attaching two other businesses to the cannabis building and they had a plan for full development. Mr. Cortese says that is the way he felt, the town would benefit so much from the extra size of that building, tenants, revenue and taxes, but it was a difficult decision to make. Mr. Davis says he chose Z&T by a very small margin but, he has no problem with either one of them, his differential was 4 points. Mr. Hughes and Mr. Morse both state their differential was only by about 3 or 4 points. Mr. Bonin says his differential was only 1 point and it went to Z&T. He gave Flying Goose a few extra points in their character of the town but as he did the math because of the extra money and that Z&T was willing to pay for it, it gave them the extra point at the end of the day, but it was very close. Mr. Morse says based off of the scoring system that came through, they would propose to award the RFP winner to Flying Goose by a vote of 3-2. (26:05) A motion made by Mr. Hughes, seconded by Mr. Cortese, that they award the winning proposal to Flying Goose. Roll call vote – Mike Hughes – Aye, Tim Bonin – Nay, Kevin Morse – Aye, Dave Cortese – Aye, Hal Davis – Nay. (26:38) A motion to direct the Town Administrator and Town Counsel to enter in P&S negotiations with Flying Goose, so moved by Mr. Cortese, seconded by Mr. Bonin. All – Aye. Mr. Bonin makes a suggestion that the Board members all hang on to their score sheets in case they are needed in the future. The Board will give them to Suzanne Kane to hold on to.


3. (27:50) Consider and Vote on Extension of Allowance of Outdoor Table Service – Possible Votes – In the packet is an advisory from ABCC regarding an extension of allowing outdoor seating. The current allowance to The Picket Fence and The Beagle Club will expire on November 1, 2020. The Beagle Club is the only one asking for the extension, but the Board asks if it would make sense to give the allowance to both just in case The Picket Fence changes their mind. (29:22) A motion made by Mr. Cortese, seconded by Mr. Hughes, to allow both The Beagle Club and The Picket Fence to extend outdoor dining until December 30, 2020. No further discussion. All – Aye.

4. (29:50) Consider and Vote on Raising Snowplow Driver Rates – Possible Votes – In the packet is an email from Mr. Furno requesting the snowplow driver rates be raised to the Mass DOT rates and a list of the current rates of the Town as well as the current rates of Mass DOT for subcontractors. Mr. Furno was present at the meeting. He says the guys they currently have, have done well and have been with them for the last few years. He has been speaking to neighboring towns, people are scrambling to keep or get snowplow operators. He has a great group of guys right now; he would like to raise the rates to mirror Mass DOT plow rates for the subcontractors, so the guys don’t go elsewhere for more money. (33:14) A motion made by Mr. Hughes, seconded by Mr. Bonin, to increase the rates as presented. No further discussion. All – Aye.

5. (33:50) Approve and Sign Warrant for State Election November 3, 2020 – Possible Votes – In the package is the Warrant for the State Election. (34:15) A motion made by Mr. Hughes, seconded by Mr. Cortese, to approve and sign the warrant for the State Election. All - Aye

6. (34:40) Open Special Town Meeting Warrant for November 14, 2020, and close Warrant as of October 20, 2020 – Possible Votes – In the package is a draft of the Warrant for the Special Town Meeting. Mr. Bonin notes the Town Moderator is in charge of setting the Town Meeting and the location and he understands he wants to do this outside on that day. (36:00) A motion made by Mr. Hughes, seconded by Mr. Cortese, to open the Special Town Meeting warrant for November 14, 2020 and close the warrant on October 20, 2020. Mr. Bonin notes it’s a Saturday in November and there may be some residents of the town that may not be wanting or able to attend an outdoor meeting at that time of the year. No Further discussion. All- Aye. The Board reviews the Warrants with the Town Administrator.

7. (52:46) Approve Minutes – Possible Votes – (52:50) In the packet is a copy of the minutes from the September 15, 2020 meeting. A motion made by Mr. Hughes, seconded by Mr. Cortese, to approve the minutes of September 15, 2020 meeting. No further discussion. All- Aye. (53:14) A motion by Mr. Hughes, seconded by Mr. Bonin, to approve the minutes of the executive session meeting on September 15, 2020 and retaining those minutes. All – Aye.

8. (53:33) Administrator’s Report and Covid – 19 Update – Mr. Wojcik spoke about “Project Dragonfly” A competitive national process that Mass Business Development was involved in. It was a confidential competition for locations. Massachusetts had 7 locations and there were 40-50 sites across the country that were being considered. The lot that crosses the borders of Sutton, Douglas and Uxbridge was the only Massachusetts location that made the cut. That location was 1 of 12 semi-finalists. The project team is doing a virtual tour of the locations and then they will see how they made out. He believes there is still a plan b for that location if this doesn’t work out.
Second item on his report, within the Selectman’s Budget, there is a professional technical line, they increased that line in the budget process to account for appraisals and other technical background that would be needed for some of the Economic Development Projects.
The Retiree Health Renewal, switched from Tufts to Aetna, for the first-time the group was large enough to get National Carriers. Massachusetts Strategic Health Group gave three years guaranteed with rate caps.
In respect to Mutual Aide, there has been some changes and discussions, district 7 has seemed to have come around, there is a plan in place for continuity of operations that the district is yet to adopt, but it is a step in the right direction. The plan is to help each other out and staff each other’s stations. They are having conversations with Highway Departments nearby, Uxbridge specifically. They are coming up with a “Plan F”, if you get to the point where all of the guys are down sick, or the event of a catastrophically bad storm, they will come to each other’s aide and work together to keep main roads and evacuation routes open.
In regard to Covid- 19, the virus is still very much present in most places. The Town Hall is still closed to the Public, continue to plan for the worst. The Town has begun planning for immunization on a voluntary basis and how to organize the effort.

9. (01:07:11) Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of the Meeting – Mr. Bonin says the Town of Douglas is celebrating its 275th birthday next year. It is an important milestone; think how we can celebrate.

10. (01:09:51) Executive Session – Litigation – (01:09:55) A motion made by Mr. Bonin, seconded by Mr. Cortese, to move into executive session for the purpose of litigation and then to leave that executive session for the purpose of adjourning for the evening. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, Kevin Morse – Aye, Dave Cortese – Aye, Hal Davis – Aye.

The meeting was moved to the Selectman’s Office and reconvened at 8:25PM. A motion made by Mr. Bonin, at 8:45PM, to return to regular session for the purpose of adjournment, seconded by Mr. Cortese. Roll call Vote – Mike Hughes – Aye, Tim Bonin – Aye, Kevin Morse – Aye, Dave Cortese – Aye.

11. Adjournment – A motion made by Mr. Bonin, seconded by Mr. Cortese, to adjourn the meeting at 8:45PM. All – Aye.

Respectfully submitted,

Ashley Pomes
Suzanne Kane
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