BOS - October 28, 2020

BOS - October 28, 2020

Postby Suzanne Kane » Thu Oct 29, 2020 6:59 am

Board of Selectmen
Remote Meeting
October 28, 2020

7:00 pm

• Call to Order by Roll Call
• Pledge of Allegiance
• Chairman’s Announcements

1. Discussion to Reconsider Webster Street Bid – Possible Vote(s)

2. Adjournment

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October 28, 2020 - BOS Minutes.pdf
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Board of Selectmen Meeting Minutes
Wednesday, October 28th, 2020
Approved November 3, 2020


The meeting was called to order by Chair Kevin Morse in the Community Meeting Room at the Municipal Center. Due to the Covid-19 Pandemic, participants were invited to join the meeting remotely.
Present: Kevin Morse (Chair), Timothy Bonin, David Cortese, Michael Hughes, Harold Davis (remote)
Non-Voting: Attorney Rich Bowen (remote), Matt Wojcik (Town Administrator)
Other Staff and Citizens: Teresa Mattson (Z&T), Attorney John Wozniak (for Z&T), Richard Rainone (Flying Goose), Gregory DiPaolo (Flying Goose), Attorney Daniel Glissman (for Flying Goose, remote)

1. Discussion to Reconsider Webster Street Bid – Possible Votes – (00:10) – After going through the scoring process and awarding a bid at a previous Board of Selectmen meeting on October 6th, 2020, one of the bidders put in a formal objection to the award due to a mathematical error that was done on the score cards. Mr. Wojcik has gotten some guidance from the Inspector General’s office. There was an error that was made on scoring the original score sheets, the options the Board now has are to take the previous score sheets, go down through each item, tabulate on to new score sheets and recalculate to see if the math was correct. The other option is to reject all bids and start the process over again. Mr. Morse says there was a potential third bidder that had missed the deadline of the first bid process, if they open this back up to bid then that third bidder would have the opportunity to bid again but now he would be able to bid knowing what the other two bidders have already placed as a value on the land. Mr. Bowen agrees, that is a true, inescapable fact. It may be fairer to correct the mathematical errors and go with the original bids. Mr. Wojcik says no action has been taken since voting, the town hasn’t obligated itself or entered into any form of legal agreement. Mr. Wojcik notes before the Board does anything further, they have a motion that was made with a 3-2 vote that awarded something to someone and they have got to do something about that before they can do anything else.
(12:04) A motion made by Mr. Hughes, seconded by Mr. Bonin, to accept that an error has been made and there is merit in the protest. Roll call vote – Timothy Bonin – Aye, Harold Davis – Aye, Michael Hughes – Aye, Kevin Morse – Aye, David Cortese – Nay. Motion passes 4-1.
(13:42) A motion made by Mr. Hughes, seconded by Mr. Bonin, to rescind the 3-2 Vote that issued the award. Roll call vote – Michael Hughes – Aye, Timothy Bonin – Aye, Harold Davis – Aye, Kevin Morse – Aye, David Cortese – Nay. Motion passes 4-1.

Mr. Morse asks the Board what they would like to do now regarding the bids. Richard Rainone of Flying Goose says he read in the rules of the scoring that it is the average score that is counted and not the individual score amount and if that is the case then Flying Goose would still come up on top for the scoring, is that something that can be looked into? Mr. Wojcik gets a copy of the original RFP packet to review. He reads what is in the bid package, it says the Board will average the scores to find which proposal is most advantageous to the Town of Douglas. The Board has a discussion about using the old score cards or starting all over again with the bid process.
(26:49) Motion made by Mr. Morse, seconded by Mr. Hughes to go through the exercise as outlined in the original RFP, omitting scores on the original score sheets that are tabulated under the description column on the score card.
There is a further discussion amongst Board members on which option they would like to choose. If they choose to go with the original score cards, they would remove the additional column and then add all five scores up and divide it by 5 to determine the winner.
(38:00) Roll call vote – Timothy Bonin – Aye, Harold Davis – Aye, Michael Hughes – Aye, Kevin Morse – Aye, David Cortese - Nay. Motion passes 4-1.

Mr. Wojcik reads the original score sheet totals for each selectman for each bidder. Mr. Morse scribes the totals and figures out the averages. Mr. Hughes then checks the math and figures out the averages. Mr. Wojcik also figures out the averages. All Board members take back their score sheets to verify that the totals are correct. After all Board members confirm their scores are accurate, Mr. Morse reads the totals. Z&T had a score of 912 total points with an average score of 182.4 and Flying Goose had a score of 909 total points with an average score of 181.8. Based on the results of this, the bid is being awarded to GBI who was the actual bidder.
(52:08) Motion made by Mr. Hughes, seconded by Mr. Bonin, to award the bid to Z&T. Roll call vote – Timothy Bonin – Aye, Harold Davis – Aye, Michael Hughes – Aye, Kevin Morse – Aye, David Cortese - Nay. Motion passes 4-1.

2. (52:49) Adjournment – A motion made by Mr. Hughes seconded by Mr. Bonin to adjourn the meeting at 7:52pm. All – Aye.



Respectfully Submitted,



Ashley Pomes
Suzanne Kane
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