BOS - November 3, 2020

BOS - November 3, 2020

Postby Suzanne Kane » Thu Oct 29, 2020 1:57 pm

Board of Selectmen
Municipal Center Resource Room / Remote Meeting
November 3, 2020

7:00 pm

• Call to Order by Roll Call
• Pledge of Allegiance
• Chairman’s Announcements

1. Hearing: FY2021Tax Classification Public Hearing – Possible Vote(s)

2. Discussion to Reconsider Webster Street Bid – Possible Vote(s)

3. Appointment ConCom Alternate Member Eric Harris, to Full Membership
Possible – Vote(s)

4. New Business Policy Discussion with EDC Chair Luke MacNeil
Possible Vote(s)

5. Discussion – Marijuana Businesses in Douglas – Possible Vote(s)

6. Town Counsel Update on School Lunch Program

7. Approve Minutes – Possible Vote(s)

8. Administrators Report & COVID – 19 Update

9. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

10. Adjournment
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Future Agenda Items:

Nov. 14th:
Meeting Prior to Town Meeting if Needed, STM

Dec.: All License Renewals

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November 3, 2020 - BOS Minutes.pdf
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Board of Selectmen Meeting Minutes
Tuesday, November 3, 2020
Approved November 17, 2020


The call to order was by Chair Kevin Morse at 7:00pm in the Resource Room at the Municipal Center. Due to the Covid-19 Pandemic, participants were invited to join the meeting remotely.

Present: Kevin Morse (Chair), Mike Hughes, Tim Bonin, David Cortese, Hal Davis (Remote)
Non Voting – Matt Wojcik (Town Administrator), Jack Blatchford (Board of Assessors Chair), Anthony Sacco (Board of Assessors), Beth Mackay (Principal Assessor), Jeanne Lovett (Town Accountant/Finance Director), Bob Minarik (EDC Vice Chair),
Others Present – Teresa Mattson (Z&T), Brian Carvey (Cannabis Consultant for Z&T), Richard Rainone (Flying Goose), Attorney Daniel Glissman (For Flying Goose), Police Chief Nick Miglionico (remote), Jayson Delamater (Consultant for Z&T), Tracy Sharkey (ConCom Chair, remote), Attorney Rich Bowen (remote)

1. Hearing: FY 2021 Tax Classification Public Hearing – Possible Votes – (00:38) In the agenda packet is a copy of the Public Hearing notice - Mr. Blatchford and Mr. Sacco joined the meeting and discussed the handout. They need to determine if there should be a split rate tax for commercial industrial personal property verses a residential rate. There is a discussion about single family homes in town and how there is not a lot of commercial industrial property in Douglas. (04:45) A motion made by Mr. Hughes, seconded by Mr. Cortese, to support a single tax rate for all classes of property. All – Aye.
2. Discussion to Reconsider Webster Street Bid – Possible Votes – In the packet is a copy of the scoresheets from each member of the Board as well as the scorecard used to determine the award. Also, there is a letter from Attorney Glissman representing Flying Goose. (05:38) A motion to nullify the proceedings and awarding from Wednesday night’s meeting made by Mr. Cortese, seconded by Mr. Hughes. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, Kevin Morse – Aye, Dave Cortese – Aye, Hal Davis – Aye.
Mr. Morse says that Mr. Wojcik has gone through the original scorecards very carefully and removed any points that did not belong and checked and rechecked the scoring amounts and came up with a cumulative average for the scores.
(07:15) A motion made by Mr. Hughes, seconded by Mr. Davis, to reconsider the bid. Mr. Bonin asks for clarification of what the motion is. Mr. Morse explains there was a tabulation error on Wednesday night’s meeting, so they have just voted to nullify the last awarding from Wednesday and voted to reconsider the bids again tonight. Mr. Bonin asks if anyone wants to throw away all the past scores and RFP and start all over again. There is discussion between the Board members, and they choose to stay with the current RFP. Roll call vote on motion to reconsider: Mike Hughes - Aye, Tim Bonin - Aye, Kevin Morse - Aye, Dave Cortese - Aye, Hal Davis – Aye.
(13:20) A motion to accept the tabulations and award a winner based off of what is in the Agenda Packet is made by Mr. Morse, seconded by Mr. Hughes. Mr. Morse will read what the scorecards tabulated and then a discussion can follow. Scores that were tabulated with the omissions of errors came through as follows: Tusino/Z&T – Total of 896 with the average of 179.2; Flying Goose had a total of 909 with the average of 181.8. Based off of the RFP itself, the high cumulative average would go to Flying Goose. There is a discussion among the Board members regarding these scores before giving the award.
(16:50) A motion to award the bid to Flying Goose based off of the average being 181.8 to the other score being 179.2 in accordance with the RFP and the scoring mechanism that is attached to it, made by Mr. Morse, seconded by Mr. Hughes. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, Kevin Morse – Aye, Dave Cortese – Aye, Hal Davis – Aye.
Mr. Morse addresses the attorneys from Flying Goose and Z&T/GBI, he thanks them for their time and tells them if there are any questions or concerns the appeal process was explained in the first part of the matter and to consider this subject closed for this meeting.
3. Appointment ConCom Alternate Member Eric Harris, to Full Membership – Possible Votes (18:01) In the packet is email correspondence regarding Mr. Harris becoming a full member of the Conservation Commission. Mr. Morse checks to see if Tracy Sharkey or Eric Harris is present remotely, there is no response. (18:58) A motion is made by Mr. Bonin, seconded by Mr. Cortese, to approve the candidate Eric Harris be appointed to the Conservation Commission with a term ending June 30th, 2022. All – Aye.
4. New Business Policy Discussion with EDC Chair Luke MacNeil – Possible Votes – (19:25) – Mr. MacNeil is not in attendance so this item will be passed over for now. (28:00) Mr. MacNeil joins the meeting remotely. Mr. Morse explains that Mr. MacNeil had reached out to him for ways that he may be able to help out with the Economic Development Commission to smooth the way for new businesses coming into town. There is discussion between the Board members and Mr. MacNeil, the Board members do not want there to be a selection process of new businesses, they want to invite anyone to start a business. They also talk about the vetting process for businesses coming into town. Mr. Morse will get information from the Town of Norton to see how they are using their EDC and if they formed a subcommittee and then it can be presented at the next meeting and see how they may like to move forward if there is interest.
5. Discussion – Marijuana Businesses in Douglas – Possible Votes – (20:24) – Mr. Bonin is not interested in talking about this item tonight. He does not want this to seem tied to the other agenda item tonight that had to do with Marijuana so he would like to move this to another night for discussion. Mr. Cortese agrees it is a good idea to wait.
6. Town Counsel Update on School Lunch Program – (21:04) Mr. Wojcik gives an update, the email traffic that was requested by the Board was delivered to Town Hall yesterday, in compliance with the subpoena. He says there is more to the subpoena then that, but they have to make sure that the thoroughly check what is in the box before there is any further discussion. Mr. Wojcik states for the record, the Town Administrator, Chairman of the Board of Selectmen and others are required as part of the audit process, to fill out a form every year, managements review of operations. Mr. Wojcik noted that the Board of Selectmen has concerns about the fiscal controls in a federally subsidized school lunch program. Attorney Bowen joins the meeting remotely. Mr. Morse asks him in conversations with counsel for the school, part of that subpoena was providing access and proof of an inventory management system, was that ever provided or just the email portion? So far just the emails. Mr. Wojcik says the box of documents should stay in the Selectmen’s office for now, there is discussion about scanning the documents for making an electronic copy.
7. Approve Minutes – Possible Votes – (36:40) A motion made by Mr. Hughes, seconded by Mr. Cortese, to approve the minutes of the Selectmen’s meeting of October 20, 2020. All- Aye
(37:06) A motion made by Mr. Hughes, seconded by Mr. Morse, to approve the meeting minutes of October 28, 2020. All – Aye.

8. Administrators Report and Covid-19 Update – (37:39) As of this afternoon there are 13 active Covid-19 cases in the Town of Douglas. The week started with 14 cases, one individual passed away, one individual ended quarantine and one new case reported this afternoon. Thoughts and prayers to the family that lost a loved one. 9 of the 14 cases are accounted for by one family group within 3 different residences. Mr. Wojcik talks about how easily the virus can spread between family members even when they are trying to do the right thing by staying home. He says there is the possibility of the Town going from yellow to red in the states grading system. He says the superintendent of schools did a good job with sending a notice home on different actions he would have to take with where the town stands. He states the Town has to be in the red for three weeks before any mandate for remote learning.
He notes in preparation for the cannabis conversation that did not end up happening tonight, he asked the tax assessor to provide him with a list of the top ten taxpayers. He lists the top three taxpayers and then explains that a single cannabis retail shop with an HCA that is bringing in top line revenues will pay about $600,000 in taxes to the Town annually, making it the largest taxpayer in the town by double. There will need to be further discussion about how to manage those proceeds in a way that will maximize the benefit to the Town.
9. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of the Meeting – (47:40) None
10. Adjournment – (47:55)
A motion to adjourn at 7:48pm is made by Mr. Cortese, seconded by Mr. Hughes. All - Aye



Respectfully Submitted,


Ashley Pomes
Suzanne Kane
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