BOS - December 15, 2020 - REVISED

BOS - December 15, 2020 - REVISED

Postby Suzanne Kane » Wed Dec 09, 2020 11:34 am

Board of Selectmen - REVISED
Municipal Center Resource Room / Remote Meeting
Tuesday, December 15, 2020

7:00 pm

• Call to Order by Roll Call
• Pledge of Allegiance
• Chairman’s Announcements

1. HCA Request – Matriline Farms, LLC – Cultivation on Davis Street
Possible Vote(s)

2. Review HCA Requests – Flying Goose/Dark Stream – Cultivation (Davis
Street), Manufacturing (Davis Street), and Retail (Webster Street)
Possible Vote(s)


3. Appointment – EDC Alternate Scott Duncan to Full Member – Possible
Vote(s)

4. FY 2021 Tellstone & Son, Inc. MOA – Possible Vote(s)

5. Discuss & Vote – Assign Board Member(s) to Negotiating Teams for Police
and Fire Union Talks

6. Approve Automatic Common Victuallers, Class II, Entertainment, and Pool
Table License Renewals – Possible Vote(s)

7. Approve Minutes – Possible Vote(s)

8. Administrators Report & COVID – 19 Update

9. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

10. Executive Session - Collective Bargaining

11. Adjournment
_______________________________________________________________________________________________
For Remote Participation Video Conferencing and Screen Sharing:
Go to: https://spaces.avayacloud.com/spaces/5f ... fe8cd27f86
Dial in Number, +1 855-378-8822 US (Toll Free), Space ID: 366-242-115, Password: 123456
If you do not have a camera and microphone on your computer, you will be prompted to dial in and will default into the browser as a screen share only participant. There is no client required for people to participate, all they need to do is go to the URL listed above or Dial In via the 855 number and enter the Meeting ID
_______________________________________________________________________________________________
_______________________________________________________________________________________________
December 15, 2020 - BOS Minutes.pdf
(579.32 KiB) Downloaded 131 times

Board of Selectmen
Tuesday, December 15, 2020
Approved January 5, 2021


The call to order was by Chair Kevin Morse at 7:00 pm in the Resource Room at the Municipal Center. Due to the Covid-19 Pandemic, participants were invited to join the meeting remotely.
Present: Kevin Morse (Chair), Mike Hughes, Tim Bonin, David Cortese, Hal Davis (remote), Matt Wojcik (Town Administrator).
Other Staff and Citizens: Dan Silva and Deric Wicker (Matriline Farms LLC), Dan Glissman (Flying Goose/Dark Stream), Paul Vieira (School Superintendent), Cortney Keegan (School Business Manager), Jeanne Lovett (Finance Director), Police Chief Miglionico


1. (01:01) HCA Request – Matriline Farms, LLC – Cultivation on Davis Street – Possible Votes – In the packet is an email and copy of the business overview and Host Community Agreement - Dan Silva and Deric Wicker of Matriline are present at the meeting. They are looking to build an indoor cultivation facility (greenhouse) at 153 Davis Street. They will be doing cultivation and manufacturing on the same site, there will be no retail sales at that location, no traffic in and out other then employees. They will be using greenhouses for the cultivation, focusing on organic, nothing that will negatively affect the environment around them. Mr. Bonin asks if they went through the Cannabis Commission process? They answer yes, right now the application is partly filled out, Host Agreement is part of the application, lease deal is signed and done. They explain which type of greenhouse they will be using and what company they chose. All lighting will be LED, and they will have full black out panels that come down to block the light so that it is not disturbing anyone. They explain the heating/cooling systems. They explain how they heard about Douglas and why they are interested in starting a business in Town. Mr. Wojcik asks if they are going to be partnered with DLC at all, they respond no, they are strictly leasing land from them and that is their only involvement, they have signed a 20-year land lease. They are planning on two wells for water, there is a creek running through the property so they will need to deal with either a 100-200 ft buffer and depending on what they are left with is if they will drill one or two wells. Mr. Morse and Mr. Davis will handle the HCA with Mr. Silva and Mr. Wicker. (13:24) A motion is made by Mr. Bonin, seconded by Mr. Cortese, that they appoint Mr. Morse and Mr. Davis to create a subcommittee to pursue an HCA with Matriline Farms, LLC. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
2. (14:45) Review HCA Requests – Flying Goose/Dark Stream – Cultivation (Davis Street), Manufacturing (Davis Street), and Retail (Webster Street) Possible Votes – Daniel Glissman representing Flying Goose/Dark Stream is present remotely. There is not a copy of the HCA in the packet so the Board will not be able to sign off on anything tonight. Mr. Wojik will print the HCA out for the Board members to be able to read and review and they can sign them at the next meeting. Mr. Morse apologizes to Mr. Glissman for miscommunication on getting things printed out, he states this will be the first item on the next agenda.
(35:08) Mr. Wojcik briefly speaks about the HCA’s before giving his Report. He states very late in the game it was disclosed that it was the intent of Flying Goose to create a separate corporate entity for its retail operation or to separate their cultivation and production establishments from their retail establishments legally and formally by creating a different company. There is a transaction now that will incur from one corporation selling to another, but it is well within their interest to do so. He goes on to explain why he said the original documents were in disarray. After reviewing the Towns last exchange, the other party agreed to all the terms and signed so the only thing that remains is for the Board to review the terms and sign. These are being done as templates, all of the cultivators would have very similar agreements, all of production would be very similar, it is worth while reading it over.
3. (17:53) Appointment – EDC Alternate Scott Duncan to Full Member – Possible Votes – (18:10) A motion is made by Mr. Hughes, seconded by Mr. Bonin to appoint Mr. Duncan to a full member of the EDC with a term expiring on June 30, 2023. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
4. (23:52) FY 2021 Tellstone & Son, Inc. MOA – Possible Votes – Mr. Wojcik says the current contract with Tellstone is to provide services almost on a standby basis, they need to be ready to go when the Douglas Public Schools need them to go. Last year Tellstone agreed to freeze their rates so they did not have a year over year increase in their basic fee for the yellow bus transportation. There is a lot of added cleaning and preparation that they do now, but they are not busing on Wednesday’s right now due to the schools not being open to the public on that day. Any added cost of preparing the buses should be offset by not using the buses on Wednesday’s. There has been discussion between Mr. Wojcik and Ms. Lovett, and they agree that the busing company does have fixed costs regardless of the level of service being used so they should be paid for those fixed costs no matter what to keep them in good business. But he states there is a point at which the Town is over exposed, if the schools are closed for more than 20 consecutive days of scheduled school, then there should be a reduction in pay. The wording must include the schools being closed by a number of different situations such as the Board of Health, the Superintendent on his own decision, the School Committee on their own decision, right now the wording just includes being closed by the State. Mr. Wojcik is requesting the Board to discuss and see if that language is acceptable to them, give guidance on how to proceed on the discussion with Tellstone, possibly assign a member to participate in the conversation. He says they could say that since they have delegated the Town Administrator to be the chief purchasing official for the Town, he would have the authority to sign the contract, but he believes the Board should review and sign it themselves. Mr. Morse asks if anywhere in the contract with Tellstone, is there a route review or anything like that. Mr. Wojcik believes the School Department has language that allows the school department to change routes at its sole direction however, there are qualitative factors on school bus loading and how many kids can be on, that are not within the school’s control. (34:02) A motion is made by Mr. Bonin, seconded by Mr. Hughes, to send this back to the School Committee to have the language altered further at the Town Administrators recommendation. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
5. (19:05) Discuss & Vote – Assign Board Members to Negotiating Teams for Police and Fire Union Talks – This item is taken out of order – Mr. Morse asks if Mr. Cortese has done this in the past, he says yes, he has done both before. All Board members agree that they have full confidence in Mr. Cortese’s ability to represent the Board. (19:52) A motion is made by Mr. Hughes, seconded by Mr. Bonin, to appoint Mr. Cortese to the negotiating teams for both the Police and Fire Union for negotiation talks. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
6. (20:40) Approve Automatic Common Victuallers, Class II, Entertainment, and Pool Table License Renewals – Possible Votes – In the packet is a listing of all license holders up for renewal and the checklists for each - (21:41) A motion is made by Mr. Hughes, seconded by Mr. Cortese, to approve those licenses that Ms. Kane has checked off, that has provided the Board with the information that is needed, contingent upon the licensees addressing all violations and recommendations from the fire department during the fire inspection. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
7. (22:22) Approve Minutes – Possible Votes – (22:24) A motion is made by Mr. Hughes, seconded by Mr. Cortese, to approve the December 3, 2020 Board of Selectmen meeting minutes. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye. Mr. Hughes asks about the December 4th executive session meeting minutes that are in the packet, they believe that is from the December 3rd meeting. (23:21) A motion made by Mr. Hughes, seconded by Mr. Cortese, to approve the minutes with the amended date of December 3rd as opposed to December 4th, 2020 and to retain those minutes. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.
8. (37:59) Administrators Report and Covid-19 Update – Covid update – The day-to-day active number of cases does not go up or down by much, there is between 19-23 active daily cases. Haven’t seen fit to do much more than maintain two ambulances, about 40 calls over the year over year standpoint at this point. Each and every call is assumed to be Covid positive, so the crews gear up as if everyone is Covid positive and they clean and disinfect the ambulance to put it back in service. Many thanks to full time employees and call employees that have been stepping up.
The Public Safety Radio Project, they had their initial meeting with the vendor to review all of the different parameters of the project. Couple of major notes to mention, Douglas’s project is very different from the Town of Sutton, just plugging equipment into existing spots, only minimal installations no major buildings, so they will be following the Statewide contract under Chapter 30B for the entire procurement. The project that is scheduled to occur on the piece of property of the three towns of Douglas, Uxbridge and Sutton, is going to be a 600,000 square foot warehouse. By building code they have to install Public Safety Radio booster equipment in order to accommodate anybody who has to be inside such a large building responding to a call. They have got to figure out how they are going to be able to protect everybody and notify dispatch in all 3 towns of what is going on.
Steadily working towards a budget, right now very focused on Capital. Fire Department Engine 1 is very rusty which is a danger with the amount of water weight it carries. State budget looks fine, there is a brief discussion about COLA.
9. (54:08) Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of the Meeting – None
10. (55:18) Executive Session – Collective Bargaining (55:18) A motion was made at 7:55pm by Mr. Bonin, seconded by Mr. Hughes, to move into executive session for the purpose of collective bargaining and then to leave executive session for the sole purpose of adjourning for the evening. Roll call vote – Mike Hughes – Aye, Tim Bonin – Aye, David Cortese – Aye, Hal Davis – Aye, Kevin Morse – Aye.

The meeting was moved into the Selectmen’s office and reconvened at 8:03pm.

A motion was made at 8:26pm by Mr. Hughes, seconded by Mr. Bonin, to return to regular session for the purpose of adjournment. All – Aye.

11. Adjournment – A motion is made at 8:26pm by Mr. Hughes, seconded by Mr. Bonin, to adjourn the meeting. All – Aye.


Respectfully submitted,


Ashley Pomes
Recording Minute Taker
Suzanne Kane
Moderator
Moderator
 
Posts: 670
Joined: Wed May 25, 2005 2:01 pm

Return to 2020 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest

cron