BOS - April 3, 2007

BOS - April 3, 2007

Postby Suzanne Kane » Thu Mar 29, 2007 1:05 pm

Board of Selectmen
Agenda
April 3, 2007


6:00 pm
Budget Workshop

Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. School Administration

5. Election Warrant

6. Main Street Streetlighting

7. Union Contract – Fire

8. Minutes: November 6, 2006 Executive Session; March 6, 2007.

9. Administrators Report

10. Old / New Business

11. Adjournment
_____________________________________________________________
Future Agenda Items

April 17th:
Worker’s Comp Policy; Whitin Lake Association; Financial Policy
40B (Tentative); Use of Town Property by Outside Organizations – Insurance Coverage Policy

TBD: Skate Park Update, Layout Hearings, Fraud Policy, Debt
____________________________________________________________
____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes - April 3, 2007
Approved October 16, 2007


Budget and Informational Workshops:

Madam Chair Shirley Mosczynski called the workshop to order at 6:05 pm.
In attendance: Paula Brouillette–Vice Chair, Mike Hughes, Mitch Cohen and Executive Administrator Michael Guzinski.

Mike reviewed the following (Handouts):

Reserve Fund Status Update
Bids for Annual Town Report
Warrant for the Annual Town Meeting
Chapter 43-D: List from Hal Davis of Towns that have adopted it and plan to use it
Annual Report-Cover Photo Contest- April 17th
Executive Administrator-Performance Evaluation: Return forms to the Chair by the 17th
Police Contract Counter Proposal: Meeting with them next Tuesday morning.
Building Study-Two Proposals received: Bill meeting with the Committee to discuss them
Government Study Committee: Moving forward, meeting with Committee Chairs and BOS
North Village MOU: Tentative date April 17th
Sheriff Glodis Helpers: Co-ordinate with Steve Zisk, John Furno and Cemetery
Community Bulletin Board Quote
School Power Point Slide Show/Resolution: Tonight
Highway Deficit Spending Request

BUDGET WORKSHOP Updates (Handout) - Mike G

Linden Street Property – Sharon informed back taxes were paid, goes into Free Cash not available until the fall

SPECIAL TOWN MEETING (Handout): Mike G articles reviewed

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:05 pm.
In attendance: Paula Brouillette–Vice Chair, Mike Hughes, Mitch Cohen and Executive Administrator Michael Guzinski
Others: Superintendent Nancy Lane, Business Manager Dean Iacobucci, School Committee Vice Chair Tom Devlin and Tribune Reporter-Tom Mattson

2. Chair Announcements – Shirley: None

3. Citizen’s Forum: No One Came Forward

4. School Administration (Handouts/Slide Presentation): Shirley- Welcomed Nancy Lane, Dean Iacobucci and Tom Devlin to the table and thanked them for a great budget package and communication. Nancy- Explained a signature would be needed at the end of the presentation for the Letter of Resolution and went on to give details and rationale of the need of a Proposed School Building Project which aligns with Goal #5 Business and Financial Management and the condition of the Intermediate Elementary School which has ten major areas of repairs-(slides).As the population of the Town grows, its schools must also keep up with the pace. One major helpful source of population trends is the New England School Development Counsel (NESDEC) which provides us with enrollment projections to help with future class space needs.
Proposal to MSBA (Floor Plan & Possible Aerial View)- Current Intermediate Elementary School would be re-named Douglas Middle School housing grades 6-8. Floor plan shows it would be located on the left, Douglas Elementary housing grades 3-5 on the right joined by a shared entry way opening into a central core space for gathering and community learning.
MSBA: A design proposal must be submitted along with a letter of intent expressing and prioritizing our need(s) to add to our facilities by the end of July; however this design is not cast in stone and filling this letter by no means commits the Town/Community to follow through with the project. If not filed, we would be unable to recoup any costs associated with either renovating or building through State Fund Reimbursement. Much discussion would need to take place and the entire process would be contingent upon receiving State approval. One of the goals would be to have a “School Campus”. This is a financially feasible, flexible concept, as opposed to a separate building. Phrase it as a re-hab of the Intermediate School.
Questions/Comments/Discussion: Very enlightening presentation, support the initiative, Capital previously funded some repairs but unfortunately some were not followed through. Dean- Emphasized the need to provide and submit a plan to MSBA. Both he and Nancy have been trying to arrange a meeting with them along with 170 schools applying. We can’t wait that long for the roof-considering this phase 1 of the project-hoping the Town fronts some of the money for some of the major renovations we need just to exist in the building. We’re trying to structure this so the taxpayers aren’t footing 100% of the bill. Expect no State funding for the Elementary, there is an existing regulation that once you’ve received money for a project you’re barred from receiving additional money from State funding for a period of 10 years and we’re about 4 years into the Elementary. Nancy- No sense in doing a lot of renovations when you have a roof that’s going to destroy that. It’s amazing that in 20 years it was allowed to get in that condition. Shifting of the building indicates structural problems with the water contributing to the damage. Dean- Commended the staff for being right on top of things and doing a great job with what they have to work with. Paula- The sooner we get a Capital Plan especially on the Elementary School, with support on both sides, we are more than ready to make this happen and support a plan for improvements for that building. Will forward a copy of a 5 year Capital Plan from Bedford, Mass we used in our Capital Committee to Dean.
Motion- Mike Hughes approve signing the Letter of Resolution.
Seconded - Paula Brouillette. All - aye.

Shirley Mosczynski, signed as Local Chief Executive Officer/Chairperson, Board of Selectmen.
Nancy, Dean and Tom left the meeting.

5. Election Warrant: Shirley- Read the Warrant for May 8th and need the Boards’ signatures.
Motion - Mitch Cohen to approve the Warrant as presented.
Seconded – Mike Hughes. All - aye.


6. Main Street Lighting (Sketch shown): Mike G- In response to safety concerns on Main Street, did a walk through with the Police Chief, Chair of the Board, Bill Cundiff-Town Engineer and Mike Peterson from National Grid. Looked at the lighting from Depot Street to beyond Gleason Court, Poles #2 to #9, and where to increase lumens. Town Engineer did a break down on the light output. Based on discussions would like to recommend to the Board we increase the lumens, cost breakdown is approximately $56 a month with no cost to the Town to change the bulbs. Re-evaluate in September or October.
Shirley – Complaints received and seen people trying to cross and not being seen, 3 accidents. Police Chief upped the patrol. John is working on the signs and painting the crosswalks. Pole #5 across form Harry’s Pizza will be straightened out and lowered.
Motion - Mitch Cohen to approve as presented. Seconded - Paula Brouillette. All - aye.

7. Union Contract-Fire (Handout): Mike G- Concluded negotiations with Truck Drivers Union Local 170, Full-time Fire Department employees. Asking the Board to vote to approve the contracts and execute to sign from today’s date to June 30th and the one from July 1st of this year to June 30th 2010, they have been signed, approved and ratified by the Union.
Motion - Mitch Cohen to approve and accept both contracts.
Seconded – Mike Hughes. All - aye.


8. Minutes: Executive Session-November 6, 2006: Motion - Mitch Cohen to approve but not release the Executive Session minutes of November 6, 2006.
Seconded – Paula Brouillette. All - aye.
March 6, 2007: Motion - Paula Brouillette to approve the minutes of March 6, 2007 as presented. Seconded – Mike Hughes. All - aye.

9. Administrators Report : Mike G-
Annual Town Report-
Three quotes received: Commonwealth Printing, Old Colony and Alpha Graphics. We have $3,500 in our printing budget and last year the 600 books printed were quickly taken by the public. Recommend the Board award the printing of the Annual Town Report to Commonwealth Printing. They will print 900 books within our budget and have gotten good references from other communities. Mitch – Reminded it is already on the Towns’ website.
Motion - Mitch Cohen to approve as presented. Seconded – Mike Hughes. All - aye.
Articles for Annual and Special Town Meeting- Submission deadline was last Friday. In the process of compiling the warrants for the Boards’ approval and signature next Tuesday.
Draft Financial Policies- Present for the Board to discuss and review on April 17th.
Community Bulletin Board- The vendor chosen has confirmed the quote is still valid. Will be asking the Board for a sign permit to begin work later this month.
4-Town Group Meeting- This Thursday, 7 pm at the Sutton Senior Center. Daylor Consulting Group will be presenting their final report of Phase 1 for the 4-Town Project. Encouraged all to attend.
FY08 COLA- Personnel Board last week voted to recommend a 2 ½% COLA for all non-union , non-contractual employees of the Town, will be submitted to FinCom as part of the budget.

10. Old Business: Shirley- Grant for Senior Bus-Problems with the contract and the make/chassis. Jen Callahan she is keeping on top of this and checking the status of delivery.
New Business: None


11. Adjournment-
Mitch Cohen made a motion to adjourn at 8:20 pm.
Seconded – Mike Hughes. All – aye.


Respectfully Submitted;



Jane L. Alger
Administrative Secretary
Suzanne Kane
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