BOS - May 1, 2007

BOS - May 1, 2007

Postby Suzanne Kane » Thu Apr 26, 2007 2:51 pm

Board of Selectmen
Agenda
May 1, 2007


6:00 pm
Informational Workshop

7:00 pm
1. Call to Order

2. Chairman’s Announcements

3. Citizen’s Forum

7:15 pm
4. Liquor License Transfer

7:30 pm
5. Joint w/School and FinCom

8:00 pm
6. Master Plan Final Report

8:15 pm
7. North Village 40B

8. Town Meeting Motion Assignments

9. Minutes: November 6, 2006; February 27, 2007 Exec. Session

10. Administrators Report

11. Old / New Business

12. Adjournment
_____________________________________________________________
Future Agenda Items:
May 15th:
Exit Conference for FY05 & FY06 Audits
June 5th: Liquor License Violations
TBD: Skate Park Update; Fraud Policy; BOS Policies
____________________________________________________________
____________________________________________________________
Douglas Board of Selectmen
Meeting Minutes – May 1, 2007
Joint with FinCom and School
Approved, February 26, 2008

Informational Workshop:
Madam Chair Shirley Mosczynski called the workshop to order at 6:07 pm at the Municipal Center.
In attendance: Paula Brouillette–Vice Chair, Mike Hughes, Mitch Cohen, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.

Mike Guzinski reviewed the following: Parts Inaudible
- Municipal Agreement Draft & Job Description for Dog Officer (Handouts)
- Police Union
- School Request
- Municipal Union
- Motions and Presenters for Annual Town Meeting (Handout)
- 40 B North Village: Spoke with Atty. Taipale, here tonight
- Incident at Baseball Field
- FinCom Flyers sent to Post Office
- Chamberlain Property Breakdown: Paula requested it be on a future agenda
- BOS Meeting prior to STM / ATM
- Re-org: Wednesday, May 9th at 6:30 pm
- FY05 & FY06 Audits – Exit Conference
- Master Plan
Adjournment- 6:30 pm

1. Call to Order: Madam Chair Shirley Mosczynski called the meeting to order at 7:02 pm.
In attendance: Paula Brouillette–Vice Chair, Mike Hughes, Mitch Cohen, Executive Administrator Michael Guzinski and Administrative Assistant Suzanne Kane.
Others: Town Engineer-Bill Cundiff, Raymond & John Falzone , Dean Iacobucci-School Business Manager, Nancy Lane-School Superintendent, School Committee: Chair Margaret Reed, Shirley Downs,Tom Devlin, Mike Belville, Leslie Breault
FinCom: Chair-Pam Holmes, Secretary-Tom Rochon, John Bombara, Scott Medeiros, Todd Bari, Jim Roche, Jerry Kocur.
Master Plan: Chair-Paul Peterson, Ray Bellenoit, Bob Werme, Marylynne Dube
Atty Ed Taipale-North Village 40B MOU, residents Rich Lamoureux, John Frost, Mr. Silun
Tribune Reporter-Tom Mattson

2. Chair Announcements: Shirley– Special Town Meeting 6 pm May 7th and Annual Town Meeting at 7 pm at the New High School.
Tuesday May 8th Annual Elections at the Municipal Center from 8 am to 8 pm.
Hope all will take advantage of the Special and Annual Town Meetings and voting.

3. Citizen’s Forum: No One Came Forward

7:15 pm
4. Liquor & Common Victualller License Transfer (Handout): Suzanne
The most complete and professional application ever received. If approved, suggest you do so contingent upon the Falzones obtaining the business certificate they’re working on. Shirley Read the Legal Notice dated April 9, 2007 in the Worcester T&G for Fazbro Inc, at 306 Main Street. Opened the hearing, welcomed owners Raymond and John Falzone to the table. Explained their forte is Italian food, general business will remain the same outside of the Italian menu, together have 30 years experience in the restaurant business which started as a family business in Mass. Very anxious to open, waiting on the transfer. No further questions or comments.
Motion– Mitch Cohen to close the Public Hearing at 7:20 pm.
Seconded - Paula Brouillette. All - aye.
Motion - Mitch Cohen to approve the license contingent on filing the Business Certificate with the Town Clerk. Suzanne
Questioned if the Board wanted to carry over the same conditions from the previous owners and waiting approval from the State is long. Ray Falzone confirmed the approval of previous conditions. John Falzone Business Certificate was given to the Town Clerk prior to the hearing, waiting to be signed off by the Fire Department and Board of Health.
Motion - Mitch Cohen amended as presented. Seconded - Paula Brouillette. All - aye.
Shirley
Welcomed them to the Town of Douglas, wished them well and told them to wait for a call from Suzanne regarding their licenses.

7:30 pm
5. Joint Meeting w/School and FinCom (Handout FY08 Budget Request): Shirley
Invited FinCom, School Committee, Dean Iacbucci and Nancy Lane to the table.
Pam Holmes FinCom Chair and Margaret Reed School Committee Chair both had quorums and called their meetings to order at 7:26 pm. Margaret turned the meeting over to Nancy and Dean. Nancy Here to share details of the FY 2008 Budget Request Memo and the need for $171,000. If agreed upon, the Total Douglas Schools budget would be: $10,912,592. Deepest gratitude to the Board of Selectmen and FinCom for considering this request and understanding challenges their facing as follows:
Reading book series- K to Grade 4: Is 12 years old, doesn’t align to state standards, difficulty for our teachers who spend a great deal of their time now creating their own materials and putting our students to a great disadvantage when taking their MCAS. We’ve negotiated a very fair deal getting almost $200,000 worth of materials by offering our district as a pilot sight for a new series recently coming available from a very well known publisher and also has a very strong online component for students to carry this home as well. All teachers have been involved in making this decision and have done a presentation for the families. Right now we’re at risk for having our district declared under performing.
Math book series- K to grade 6: Using ones that most are abandoning across the Commonwealth because it’s becoming difficult keeping students up to where they should be on. Recent testing showed these students are two years behind. A bigger serious issue is we’re using a 1998 version at the Elementary School. At a point where we either get our students the most current materials so our teachers can do their very best with the most current materials or at serious risk for being declared under performing.
History book series: The State has aligned the History framework so we’ve had to realign how to teach our Social Studies. Last August started the series and because of financial reasons purchased half the series and need to continue on with that commitment so our students will be prepared. Also has a strong online component.
Computer Science: Books are so outdated they talk about the upcoming popularity of computer technology.
Industrial Arts: Working with dated and limited materials at the High School as well.
Lap Top Cart: One now at the Elementary, this would be the first at the Intermediate. Important to have so a full series of books can be taken into each classroom. Estimated to last five to eight years. The Intermediate building is not wireless capable but the carts have this capability so it does extend the use.
Computers: Hoping to recycle, unfortunately that was one of the things cut, so no spiraling down from the High School.
Discussion: Nancy Textbooks changing rapidly, looking to put all our major subjects on a five year cycle curriculum review process, not that they’d be replaced, but checking to make sure they’re doing what we expect them to do. With the online component these will be continually updated through that process. A hefty process for the Elementary but hasn’t been done in a number of years and a priority to teach Reading and Math. Graduating class of 80 this year, the next class is 150. We’re going to be as conservative as we can with our pressing need and will institute the recommendations on an as needed basis.
Paula Feed back from FinCom, unfortunately the need has not been previously met, thanked Nancy for the information. Think this is the reason Towns have stabilization for unfortunate events where we really need to fund things. Having a stabilization fund established by prior Boards of Selectmen, and support of the FinCom putting money into that, that is why we’re able to even look at this request and see if at Town Meeting we’ll be able to fund. Pam FinCom has not discussed this, saw this for the first time as we walked in tonight. Hearing the School Committee’s request, I look at it as an emergency type of situation. We need to replace something that is integral to the school, it affects a lot of people. Comparison of a pumper truck needing a new hose. Would look at the use of stabilization personally as an appropriate use, in the long run gets out of a budget crunch. Encouraged other members of FinCom to discuss or bring up questions and just as soon take a vote here. Tom Devlin Superintendent Lane has negotiated excellent prices for text books and confident the series of books purchased are in the best interest of our children. Margaret Reed Bright spot is we’re sitting here as three boards, through the generosity of the Selectmen and FinCom to consider this kind of request. All agreed we have seen accountability that we have not seen in the past and the level of trust.
Motion- John Bombara to recommend to Town Meeting $10,912,592 for the School. Seconded – Tom Devlin. All - aye.
Motion- Tom Devlin to recommend Total Education Budget of $11,490,688.
Seconded – Scott Medeiros. All - aye.
Motion- Todd Bari to recommend Total Douglas Budget of $21,320,490.
Seconded – Tom Rochon. All - aye. Pam
Change our recommendation on Town Meeting floor. Mike G will change the motion. The vote will have to pass by a 2/3 vote. Perhaps the Committee Chairs, Vice Chairs, Administrator and Accountant can meet to come up with some strategies in the future that would be very productive and have some brainstorming to help resolve these things.
Mike H- Cautioned about using free cash.
Motion - Mitch Cohen the Board of Selectmen support the additional $171,500 request from the School Department to be funded from the Stabilization Account.
Seconded - Paula Brouillette. All - aye.
7:55 pm FinCom left the meeting.

Shirley- Declared a short recess for the Board to review Priority 7.
Motion - Mitch Cohen to endorse the resolution as presented.
Seconded - Paula Brouillette. All - aye.
Motion - Mitch Cohen to authorize Shirley
to sign the document.
Seconded - Paula Brouillette. All - aye.
School Committee, Nancy Lane and Dean Iacobucci left the meeting.

6. Master Plan Final Report: Paul Peterson and Board Members came forward.
Shirley Complimented on their report (Handout) and all on the Committee. Paul Peterson gave brief history. Master Plan started in 1998 with 36 people on the committee, met twice a month then last year went to one a month. The report has 87 recommendations of which the Committee was charged with implementing. Last regular meeting was in November, met this March, essentially closed them all out. Briefed the report, solutions and resolutions. Two open recommendations:Corridor Strategy for Rt 16 and Traffic Congestion downtown East Douglas have been taken on by the Planning Board. Master Plan is funding Phase I of the study, so the Committee would like to stay in effect so we can sign off on the final invoice $2,912.65, confirmed by Bill Cundiff. Coming out of Fy07. Bill Spoke with CMRPC, the goal set for Phase I is this fiscal year. Jonathan Church at CMRPC indicated they are on schedule. Mike G Will send a letter upon completion of that project and the Board will vote to formally dissolve the Committee. Bill The most impressive thing that occurred recently was we got a call from a planning consultant from Hawaii who did a search on the internet, was impressed with the Committee and requested some research data to present to her client in Hawaii.

7. North Village 40B: Atty Taipale and Bill Cundiff came forward. Atty Taipale referenced meeting two weeks ago regarding the MOU and request from the Board to meet with abutters regarding concerns. Met last Friday with Mr. Lamoureux, Mr. Solcum and their counsel. Cordial meeting that unfortunately did not come to an agreement. They’re requesting that nine of the single family lots not be built (shown on the map) out of 28 which is roughly a third of them, one lot already given up for the play ground. The plan shows a 30 foot wide buffer with a six foot high stockade fence and offered to increase that buffer to 50 feet, they requested the cul de sac be eliminated which provides emergency access. Hope to continue talking with them. This is the beginning of the process, after we go to DHCD, we go to the ZBA. Abutters will be there and if not happy with those decisions, can appeal. As indicated previously, we are in an industrial zone. What we proposed is consistent and goes well beyond what is required under local zoning and would provide adequate screening and buffer for the abutters. Need to go forward. Requesting the Board consider the MOU.
Bill- Re-iterate the fact that the Boards’ role is more about the concept of the project as opposed to the details. Detail work will come out of ZBA review process which will occur whether there is a LIP or 40 B Project. MOU prepared with Mike and Town Counsel protects the Town and allows outs if things don’t work out in a manner in which you anticipate.
Confirmed that Mr. Frost, who lives across the street is considered an abutter, would be notified and have the opportunity to express concerns with ZBA if the MOU is endorsed and is required by State law. This isn’t a plan yet, it’s a concept and he’ll have his chance to voice his opinion. Welcomed Mr. Frost into his department where they could go into more detail about the project.
Mr. Lamoureux We’re not trying to make the houses disappear, we just want a substantial 150 foot buffer.
Motion - Mitch Cohen move the Board of Selectmen endorse the MOU between the Town of Douglas and North Brown LLC or North Village as dated April 17, 2007.
Seconded – Mike Hughes. All - aye.
Motion – Mike Hughes approve to sign the MOU. Seconded - Paula Brouillette. All - aye.

8. Special/Annual Town Meeting Motions (Handout): Mike G reviewed articles and presenters assigned. Will forward to Jerome (Moderator) tomorrow.

9. Minutes:
November 6, 2006:
Motion - Mitch Cohen approve the minutes of November 6, 2006 as presented. Seconded – Mike Hughes. All - aye.
February 27, 2007 Executive Session: Mike G – Request you approve and not release.
Motion - Mitch Cohen approve the Executive Session meeting minutes of February 27, 2007 as amended but not release. Seconded – Mike Hughes. All - aye.

10. Administrators Report: Mike G – Updates / Discussion
Update from Town Engineer on the following two Capital Projects:
-Post Office Parking Lot Expansion: Bid Documents currently being finalized and copied for distribution. Advertisements set to run week of May 7th, bid opening June 14, 2007, construction targeted June 18, 2007 to December 31, 2007. The goal is to complete the most disruptive work before the start of school in September.
-Hemlock Street Reconstruction: Plans in the process of being finalized with Conservation Commission for a NOI May 18, 2007. Permitting process and project approval set for July.
-Street Lights & Crosswalks on Main Street Upgraded: Lighting completed over a week ago and will be monitored over the summer. Hope it will improve visibility. Highway painted the crosswalks. Police Department continuing their increased patrols. Great job done!

11. Old / New Business:
Old:
None
New:Paula- 4-Town Update: Information from Daylor completed, first part of the project evaluating the 4 Town area has been rapped up. What primarily has come out of that visioning process is the need for a utility plan. Working on zoning issues with the other towns. Plan a 4 Town Board of Selectmen meeting to identify the status with Daylor and what the next step should be probably by the end of May after Town Meeting. Shirley Something was sent in regarding grant funding from Jill–Uxbridge Town Manager. Message left for Rep. Kujawski, we’re looking for support regarding that and the Senior van. Mike G Waiting to hear back from the State and will check with Jill on the grant.

Shirley-Future Items: Selectmen meet at 5:30, May 7th at the new High School prior to the Special Town Meeting.
May 15th- Exit conference for FY05 and FY06 audits
June 5th- Liquor License Violations
TBD: Skate Part Update / Selectmen Policies / Financial Policies

12. Adjournment- Mitch Cohen motion to adjourn at 8:34 pm.
Seconded – Mike Hughes. All – aye.

Respectfully Submitted;


Jane L. Alger
Administrative Secretary
Suzanne Kane
Moderator
Moderator
 
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