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BOS - October 16, 2007

PostPosted: Thu Oct 11, 2007 6:54 am
by Suzanne Kane
Board of Selectmen
Agenda
October 16, 2007


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Chambers Group – Jim Levey

2. Approve Sign Policy

3. Review & Approve Administrators Goals

4. Minutes – March 27, 2007; April 3, 2007

5. Administrators Report

6. Old / New Business

7. Executive Session – Litigation

8. Adjournment
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Future Agenda Items:
Oct. 30th:
Government Study Report

Nov. 6th: Assistant Plumbing Inspector Interviews

Nov. 13th: Litigation Update

Nov. 20th: Tax Classification Hearing

TBD: Skate Park Update; Fraud Policy; Financial Policy; ConCom Water Restrictions; Cable; ZBA Fees; Building Committee Update; W/S Update

NOTE: All times are estimates unless denoted as a Hearing.

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_____________________________________________________________
Board of Selectmen
Meeting Minutes
October 16, 2007
Approved August 19, 2008


Call to Order:

Chairman Mike Hughes called the meeting to order at 7:00 pm in the Resource Room at the Municipal Center.
In attendance: Vice Chair John Bombara, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, Administrative Assistant Suzanne Kane. Absent Scott Medeiros.
Others present: Kirk Murphy, Jim Levey, Jean Forget of Birch Hill Rd, Kirk Murphy President of the Wallum Lake Terreace Association, Wallum Lake Rd residents.
T&G Reporter Steve Foskett

Chair Announcements: All our welcome and encouraged to attend the following.
-Planning Board Hearing (Handout): Tuesday October 23, 2007, High School cafeteria at 6:15 pm regarding proposed Zoning Bylaw changes with respect to MGL Ch 43D, Expedited Permitting. Adoption of an official aquifer protection over lay map.
-Rt 16 Corridor Study: Tuesday October 23, 2007, High School Cafeteria, hosted by the Planning Board and CMRPC. Discussion regarding traffic improvements, zoning changes, & aesthetics.
-Building Facilities Construction Committee: Hosting a presentation by their consultant Mr. Durland Van Voorhis regarding building needs assessment. Wednesday, October 24, Resource Room at the Municipal Center at 7pm.

Citizens Forum:
-Wallum Lake District Members:
Ms. Forget- Main concern forming a road district. Wallum Lake Beach Association took a recent vote, majority voted not to fund it 65-no to 45-yes. Some private residents want to form the road district and pay for it on their own. Any chance to vote as residents or land owners if private citizens come up with the money? Mike Hughes- Understand your concern but this is an unfair question, at this point we (the Board) know very little of what is being asked of us, what is being formed. Wallum Lake Road Association wanted an opportunity to present to us exactly what they were looking to form, at this point don’t have any info at all. Mike Guzinski – Received correspondence from the Attorney who asked to post pone until November 6th. Mr. Murphy – Attorney canceled without consulting with him. Requires 2/3 majority vote. There is a group continuing to pursue this. Mike Hughes- Best course of action is to be put back on the agenda, and have an opportunity to have a discussion to educate us what’s going on.
Mike Guzinski – Recommend Attorney for the Association and residents interested in this be present at this meeting. Forward documentation for the board to review before the 6th to understand what the proposal is. At this point it’s a private matter with the Association.

1. Chambers Advisory Group – Jim Levey came forward (Handouts): Consultant group working in Mass the past 8 years: telecommunications audits for cities and school districts, do a complete review of what we’re paying for land lines, cell phones, pagers and internet access, bring back a report with recommendations. No charge to the town up to that point. Should the take want to act on our recommendations, includes both the projected benefit and any cost related to making the changes the Town would incur, we would do the implementation. Once completed, create a spread sheet each month for the next 12 months showing what would’ve been paid without the changes, what actually was paid in the prior month and what the actual savings were. Bill the Town a percentage of the savings (50%) for the following 12 months billed monthly. If any issues we act as your agent to take care of those and there’s no charge for it. Even if nothing is found, the report is a value, it’s your property and we don’t sell any of the products reviewed. Being in a contract with another vendor, we may have to wait several years before we can initiate changes we suggest. Presented you tonight with our consulting for savings, we do regular fee based consultations, and RFP’s for Towns-paid by the hour. Suzanne – Spoke to them about analyzing our equipment and any recommendations. Concern with accessing it with a 3.5” floppy.
Motion- Mitch Cohen to approve to authorize Mike Guzinski to sign the contract with the Chambers Group for that work. Seconded- Paula Brouillette. All - aye.

2. Approve Sign Policy (Handout): Mike Guzinski- Reviewed at the last two meetings, have not received any comments, asking the Board to approve the policy as presented.
Motion- Mitch Cohen to approve the “Official Policy for the Community Bulletin Board” as amended. Seconded- John Bombara. All - aye.

3. Review & Approve Administrators Goals: Mike Hughes- Reviewed at a workshop a couple weeks ago, this is Mike’s draft of the feedback and changes discussed. Mike Guzinski- Put together and before the Board takes a vote, see if any further changes or anything inaccurate.
Paula Brouillette:
#4-Financial Policies:
Added to be of the highest priority, but as a Board need something more specific that needs to be accomplished. For instance, “Free Cash Policy” and how do you know what makes this successful. Strengthen that we have a set of financial policies, what makes them successful, and put deadlines on some to be done prior to budget season. The first being “Free Cash”. Mike Hughes- A priority of the Board as well, over the next couple months. Mike Guzinski – Will have a list for the next meeting of those that need to be completed
#5-Making forms available on-line: Have an actual work plan how to implement them.
#6-Affordable Housing Goal: Have a plan on how the Town gets to 10%, at 6% now. Mike Hughes- Two separate goals: Developing strategies and how the handle the chapter 40B Application Process. Mike Guzinski- Will change the wording, develop a comprehensive plan for reaching that 10% and need to work with developers to meet that.
Mitch Cohen- Maybe re-structure the goals process to include not only what is the goal, but what is the definition of achievement. Mike Guzinski- Will incorporate the changes.
Consensus of the Board: To accept Paula’s changes and put on the next agenda.

4. Minutes:
-March 27, 2007:
Motion- Mitch Cohen approve the minutes of March 27, 2007 as amended. Seconded- Paula Brouillette. All - aye. Abstain - John Bombara.
-April 3, 2007: Motion- Mitch Cohen approve the meeting minutes of April 3, 2007 as presented. Seconded- Paula Brouillette. All - aye. Abstain - John Bombara.

5. Administrator’s Report: Mike Guzinski
-ConCom Appointments (Handout):
Email received regarding the two applicants interviewed. Commission voted to appoint David Windoloski for the only open seat and recommend Angela Saunders apply for Associate Member, both to a term ending June 30, 2010.
Discussion: Mike Hughes– We had a previous issue and it was decided if there were multiple applicants for a committee or commission we decided as a Board we would interview those applicants before appointed. In terms of being consistent to those policies. Mike Guzinski- Their next meeting is November 5th ideally they would like to have someone on board for that meeting and may cause a problem if there is no appointment and someone was absent.
Motion John Bombara to accept the recommendations from Conservation that Mr. Windoloski be a member of the Commission and Ms. Saunders be appointed Associate, both until June of 2010. Seconded- Mitch Cohen. All - aye.

-Tech Review Team: As part of the Chapter 43D process the State requires us to set up a team to help expedite permit applications through the permit process. Agree with the Permit Co-ordinator, it’s worth looking at establishing a bylaw for this tech review committee, as it’s made up of individuals of different elected appointed boards and will provide solid guidance as they go through this permitting process. Will put forward a draft for your meeting Oct 30th, as you’ll be reviewing the Warrant for the Special Town Meeting.
Consensus of the Board: Authorize Atty Adam Costa to draft a bylaw for inclusion in the Special Town Meeting Warrant.
-Electric Contract: Constellation New Energy expiring on Dec 1st, received a very good rate, contract was signed back in 2003 when energy rates were low compared to today. Will be bringing some figures and asking the Board to approve a new electrical supplier within a month.

6. Old / New Business:
Old: Paula Brouillette-Octoberfest:
Thanked all who helped and participated. A great tribute to the Town of Douglas.
Old Elementary School Grants: Mike has done research and it’s not on the National Register of Historic places, still investigating other listings. Like to move forward either through our Historical Commission or whatever the process is.
New:
Mitch Cohen-MMA Conference:
Attended with Paula and John in Sturbridge this past weekend. A lot of discussion on renewable energy, money available in a pool ($1400-$1500) and informal discussion on transportation.
Consensus of the Board: Look into energy audit, have Mike contact Lt. Governor regarding public transportation.

7. Executive Session:
Motion- Mitch Cohen made a motion at 8:00 pm to go into Executive Session for the purpose of Litigation and to return to regular session to adjourn. Seconded- Paula Brouillette. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye.

Motion- John Bombara made a motion at 8:50 pm to come out of Executive Session and return to Regular Session for the purpose of adjournment. Seconded - Mitch Cohen. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette –aye, Mike Hughes – aye, John Bombara – aye.

8. Adjournment:
Motion- Mitch Cohen made a motion to adjourn at 8:51 pm. Seconded- John Bombara. All – aye.


Respectfully submitted;


Jane L. Alger
Administrative Secretary