BOS - November 6, 2007

BOS - November 6, 2007

Postby Suzanne Kane » Thu Nov 01, 2007 7:39 am

Board of Selectmen
November 6, 2007

7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm

1. Douglas Family Fun Run – Kathleen Hayes & Debbie Burns

7:10 pm
2. Wallum Lake Road District

3. Economic Development / Regional Infrastructure

4. Executive Administrator’s Goals

5. Minutes: April 10, 2007; April 24, 2007

6. Administrator’s Report

7. Old / New Business

8. Executive Session – Consider Real Property

9. Adjournment
Future Agenda Items:
Nov. 13th:
Exec. Session – Litigation Update

Nov. 20th: Tax Classification Hearing; Bldg. & Facility Committee Update;
Assistant Plumbing Inspector Interviews; Moderator & Town Clerk;
Government Study Discussion

Dec. 4th: Liquor License Renewals; Water/Sewer Update; Financial Policy

Dec. 18th: All Other License Renewals

TBD: Skate Park Update; Fraud Policy; Personnel Policy; ConCom Water Restrictions; Cable; ZBA Fees

NOTE: All times are estimates uless denoted as a Hearing.
Douglas Board of Selectmen
Meeting Minutes
November 6, 2007
Approved August 19, 2008

Call to Order:

Chairman Mike Hughes called the meeting to order at 7:03 pm in the Resource Room at the Municipal Center.
In attendance: Vice Chair John Bombara, Scott Medeiros, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, Administrative Assistant Suzanne Kane.
Other staff and citizens: Town Engineer William Cundiff, Economic Development Permit Coordinator Cathryn Welch, Debbie Burns, Kathleen Hayes.
T&G Reporter Steve Foskett, Tribune Reporter Tom Mattson
Chair Announcements: None
Citizens Forum: None
1. Douglas Family Fun Run (Handout) – Kathleen Hayes & Debbie Burns came forward: Intent of the race, over the past 4 years has been to raise money to get a track and field facility in the Town of Douglas. Requesting the Town allow us to create a separate account for the money, basically a savings account, but un-able to draw out of it. In 2004 when the race was started Connie Verge (previous Supt) allowed an account be set up in the “Athletic Revolver Account” where the money would be tax free, tax deductible and remains for that purpose. Students from WPI developed plans for three different sites in Town: Between the existing Intermediate and Elementary School-most desirable, the old GBI gravel pit, and the area behind the High School located on ledge-least desirable, and gave a rough estimate of cost. One of the limitations of the existing account was, no statement would be received. Rough estimate of around $15,000, have my figures, every deposit and withdrawal I made. This year Kathleen Hayes and another member came on to the project, we all made some withdrawals on things bought prior to the race. Look forward to having the exact amount, concerned with where the money is, have had generous donations and make sure the money is used for the intended purpose. Mike Guzinski No additional cost to the Town to transfer and little administrative time is spent tracking the account. Accountant agrees this is a better way to handle and track the funds. Once a project has begun, the Board will have the authority to release those funds as bills related to the project come in. If voted to authorize the creation of this gift account, under MGL Ch 44 § 53A, the Board does have the authority to accept gifts for specific purposes and authorize the Town Accountant to set up a “Gift Account”, and paid out of that account for those specific purposes upon approval of the Board of Selectmen.
-Motion- Scott Medeiros to approve the establishment of a Gift Account in accordance with MGL Ch 44 § 53A for the purpose of the establishment of the Track & Field. Seconded- Mitch Cohen. All - aye.
The Board wished them luck and encouraged them to keep up the good work.

2. Wallum Lake Road District

3. Economic Development / Regional Infrastructure (Handouts): Paula Brouillette briefed and updated the Board on this project. The 4-Town area, one of our strategic sites, identified as one of our 43D Expedited Permitting Process, has been in works for a number of years. Our regional planning agency, CMRPC is working on this project for infrastructure development and to get some funds. Summary, background and current efforts (Handout) of the progress on a five year process for land use planning in the area known as the “4 Town Area” is moving into the execution phase. Addition of roads is the immediate concern in that area, as well as zoning incompatibilities, inter-municipal planning and agreements of a multi-town project, infrastructure, particularly water & sewer or lack thereof. Public meetings held with officials from the 4 towns as well as meetings with the landowners. The Pyne extraction and property adjacent on the west side, have been identified as a priority site with our Expedited Permitting. The Daylor report has been completed and the most important piece of information that came out of it was the need for some frontage roads which are parallel with 146, that run between Main Street in Northbridge down to Lackey Dam Road, currently working on the design and funding. Will be moving on the east side of 146, more complex, involves all 4 towns. Map of the 4 Town infrastructure Project (3 year old map done by Bill Cundiff and Steve Zisk shown, have been helpful) looking at the infrastructure.
Bill Cundiff Webster is further along dealing with infrastructure needs and getting into inter-municipal agreements, so the two Boards of Selectmen can work out some sort of agreement. In the 4 town area, the goal of what we’re trying to achieve at this point is to get the actual individuals responsible for providing utility services like water & sewer and highway to start communicating to each other and determine in advance of a project coming forward, which entity makes the most sense to provide that service. Both Sutton and Douglas have treatment plants that have ample capacity to service the area. Also have Whitinsville with water lines to the Northbridge line that could provide service to the west side of 146. Want your authorization and support to follow through. The goal is, basically, sharing some of the consultants and some private corporations and bring them up to speed and if we get to a point where everyone aggress and makes the most sense for this area that’s going to put us that much further towards getting a PWED or CDAG Grant. May have some water pressure issues because of elevation. Paula Brouillette At the last 4 town meeting the planners from all 4 towns were there. The directive was that the planners who work within their town were going to start working on this regionally with the infrastructure as it exists and then how you would connect and provide service within these areas with the DPW’s. We expect moving forward to see more interaction and have general working meetings, working together and bringing back to whatever board they need to, within the towns. We are going to see some real working sessions to bring this together and being able to recommend solutions about what is the best way to add the infrastructure to this area. We have a great staff of planning professionals in the 4 towns that have provided great information. We provided this mapping information that Steve (Zisk) primarily provided, and has been a wonderful tool, and the other three towns provided assistance. Have nothing but praise and our ability to work together to start addressing some of these problems.

Aquifer Study- Paula Brouillette The aquifer map has areas in the 4 town area identified as aquifer protected or primary zones that have been in controversy and believe the board has to work towards having an overall aquifer study which will certainly include what will happen in this area. Where the sources of water are, both public and private, and how do we protect those moving forward. We know it is not a limited resource, think this is high priority for ’09 and may be another project worthwhile to look at from a regional perspective. Bill Cundiff Will be working with our Water/Sewer and Highway Departments, contacting abutting communities and their representatives and corresponding departments, initially to get the communication going. If an approach is developed, will come back to update and keep all abreast of moving forward.

43D Expedited Permitting-Paula Brouillette When we had our 4 town meeting and had representatives from Mass Development and the Mass Office of Business Development this is something they’re very interested in, the regional nature of our work it is something we can use to get at the top of the list of opportunities and get this area developed sooner than later. Uxbridge has a 43D and Northbridge and Sutton are looking at it. The grant program is still going, the parameters have changed. Cathryn Welch came forward We have passed our 120 days and starting the more exciting part of finding out exactly how to access the other benefits besides receiving the grant monies. Don’t know the details yet how we move up the priority list for receiving infrastructure funding and how many available sources of funding we have priority consideration to even get to. As we move forward with specific plans then we can begin to make the presentations on how that money would be used until you have some details on how you want to use the money, you really are limited on how much you can move forward even asking for funding. Sutton has indicated they going to try to designate their portion of the 4 town study area at their Town Meeting in the Spring, until that happens they don’t have a 43 D site.
West Side of Rt 16 Webster Site- Mike Guzinski Met with Webster, they’re looking at what capacity they have available. Water seems to be the issue, indicated they’ll get back to us in a few months.
December 4th Meeting- Paula Brouillette Have Bill and Cathryn attend along with Water / Sewer Department. Need to know the possibilities of expanding the system and their plan for the best way to provide service to the area.

4. Executive Administrator’s Goals (Handout): Mike Guzinski Updated and made changes to Items 4, 5, 6 & 7 as outlined in the Board’s discussion at the last meeting for their review and approval this evening. Mitch Cohen commented the first form-information on the Bulletin Board at the Fire Station-went online today for people to fill out and process.
Motion-Scott Medeiros made a motion to approve the Administrator’s Goals and Objectives. Seconded- Mitch Cohen. All - aye.

5. Minutes:
-April 10, 2007
Mitch Cohen- made a motion to approve the minutes of April 10, 2007 as presented. Seconded- Paula Brouillette. All - aye.
Abstain- John Bombara, Scott Medeiros.
-April 24, 2007 Paula Brouillette- made a motion to approve the meeting minutes of April 24, 2007 as presented. Seconded- Mitch Cohen. All - aye.
Abstain- John Bombara, Scott Medeiros.

6. Administrator’s Report-Mike Guzinski
-Article 10 on the Warrant (Handout): Original intent to post yesterday, received a request from ConCom to make some clerical adjustments to be considered, come back to the Board for discussion and up to you whether you’d allow those changes or stay as currently presented, either way have the warrant posted tomorrow. Bill Cundiff came forward to give an outline of the request of ConCom and referenced the figure in the warrant article map-two parcels on Chestnut Street. Approached by the land owner to do a land swap, roughly equivalent in size and in terms of build ability, wetland consultant informed there was potential to build a house on either lot. Offered Open Space 28 acres in the back, accessible from the South Street side as the project progressed, however, because it’s a separate parcel currently, it wouldn’t have access until that development got going. Because essentially it was land locked from chestnut Street, the owner agreed to give access from Chestnut Street to do a land swap. ConCom concerns #1. Because It would be used for general municipal purposes, they wanted some assurance that they would retain access from Chestnut Street, if the Town chose to dispose of the property, they wanted to have an easement to access the 28 acres. Difficult from town counsels perspective as you can’t give yourself an easement, and came up with some language that he thought worked-in your packet. #2. Want to be assured that this land swap transaction would only occur if and when we get this 28 acres for Conservation. Basically they’re saying we don’t want to do the land swap unless and until we get the 28 acres, those two conditions are in the revised language and what ConCom wanted. Also investigating an alternative approach Plan B: Basically looking at lot frontage exemption scenario, the developer would still retain his one buildable lot. Likely that by the time we get to Town Meeting we will pass over this article if things progress as we hope. Developer is on with Plan B, we would still own Lot A and wouldn’t have to go to town meeting. Advantage to doing the swap is the Town could benefit from the surplus land. It seems like a win win situation for the Town and Conservation getting access. We own the three parcels-600 feet frontage-and makes sense to do the swap and also gain access to the 28 acres in the back. We could do a parking area on that adjacent parcel we own and still walk out into Chestnut Street and over to the 50 foot pathway without it being two owners.
-Motion-Scott Medeiros move to accept the revisions requested by the Conservation Commission for the purpose of moving this article on to, advertise and close the warrant. Seconded- Mitch Cohen. All - aye.

-Letter regarding Sting: From Officer Aaron McLaughlin dated October 25th informing the Douglas Police Department in cooperation with MADD, completed alcohol compliance checks with 7 licensed businesses, and pleased there were no violations. Congratulatory letters mailed to the businesses to serve as their notification and appreciation for their continued efforts. Congratulations to all businesses for passing that test.
-Hemlock Street Work Completed: Drove there, encouraged the Board to do the same. Only work left is some guard rail be installed. Pleased with the work and received positive feed back from some of the residents.
Congratulated John Furno, Bill Cundiff and all those who did work in relation to that project.
-Sheriff’s Office-Work off Manchaug Road: This is the second year a crew has done work for us. This project, over seen by Sgt. Whitney, was building a parking area for up to 5 or 6 vehicles and a stone step way that will provide walking access to the conservation land. Impressed with the work, at no cost to the Town and encouraged all to view.
-FIOS: Discussions with a few towns north of us, where it is to be installed, and will contact them to see how quickly we can get them to come down and work with us.
Very good technology, gotten rave reviews and a benefit to the citizens.
7. Old / New Business:
Old Mike Hughes-Assistant Plumbing Inspector
On the agenda for the 20th to appoint to that position, letter from Robert Josey asking him for his recommendation of the two equally qualified candidates.
Consensus of the Board: Review the applications and make the appointment at that time.

New Scott Medeiros- Notice from new pre-school administration about going through the Town Hall to go upstairs. Employees don’t need to be disrupted but can have a handful of people go through in inclement weather. Mike Guzinski spoke to the business manager today, will review and make the appropriate changes. Previously was large groups of bus traffic and children, now the dynamic of the comings and goings has changed.
Mike Hughes-VFW: Invitation from Ronald Tetreault, Post Commander of 7554, inviting the Board to a Veterans Day ceremony Sunday, November 11, 2007, 1pm at the WWII Memorial. Mitch, Paula, Mike H and John will represent the Board.
John Bomara-Trees: It was Mitch who prompted and facilitated trees be planted. Some citizens donations aided in the 7 trees that have been replaced.

8. Executive Session:
John Bombara made a motion at 8:15 pm to move into Executive Session for the purposes to Consider Real Property, and to return to Regular Session for the purpose of adjournment. Seconded-Mitch Cohen. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye, Scott Medeiros – aye.

Mitch Cohen made a motion at 9:10 pm to come out of Executive Session and return to Regular Session for the purpose of adjournment.
Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye,
John Bombara – aye, Scott Medeiros – aye.

9. Adjournment:
Mitch Cohen made a motion at 9:10 pm to adjourn. Seconded-Paula Brouillette.
All – aye.

Respectfully submitted;

Jane L. Alger
Administrative Secretary
Suzanne Kane
Posts: 613
Joined: Wed May 25, 2005 2:01 pm

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