BOS - December 4, 2007

BOS - December 4, 2007

Postby Suzanne Kane » Tue Nov 27, 2007 3:42 pm

Board of Selectmen
Agenda
December 4, 2007


7:00 pm
• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:10 pm
1. Sign Approval – Digger’s Liquors

2. Water/Sewer Update

3. North Village MOU

4. Liquor License Renewals

5. Financial Policy

6. Discussion – MA Municipal Finance Relief Act of 2007

7. Minutes: April 17, 2007; November 27, 2007

8. Administrators Report

9. Old / New Business

10. Adjournment
____________________________________________________________
Future Agenda Items:
Dec. 18th:
All other Licenses; Pole Petition (7:10 pm); ZBA Fees; Government
Study Discussion

TBD: Skate Park Update; Fraud Policy; Personnel Policy; ConCom Water
Restrictions; Cable


NOTE: Times are estimates unless denoted as a Hearing.
____________________________________________________________
____________________________________________________________
Board of Selectmen
Meeting Minutes
December 4, 2007
Approved September 2, 2008


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:01 pm. In attendance: John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizen: Town Engineer William Cundiff, Water/Sewer Commissioner Chair Joe Saster, Water/Sewer Commissioner Colin Haire, Water/Sewer Commissioner Robert Josey, Conservation Commission member Linda Brown, Atty Ed Taipale, Norman Miranda, Bill Lavallee, Telegram reporter Steve Foskett, Tribune reporter Tom Mattson, and other citizens.

• Chairman’s Announcements:
Michael Hughes made an announcement for the Building & Facilities Construction Committee – registered voters are invited to fill out a survey available on line. Paper versions are available in the Community Development office. All survey’s should be turned into the Selectmen’s office by December 17, 2007.

• Citizen’s Forum:
No citizens came forward.

1. Sign Approval – Digger’s Liquors:
In the agenda is a memo to the Board of Selectmen, from Suzanne Kane, dated November 19, 2007, re: Digger’s Liquor. Norman Miranda and Bill Lavallee of LavMar Inc. d/b/a Digger’s Liquor joined the meeting. Suzanne Kane reported LavMar Inc. would like to put on “Open” sign on the west side of the building – facing the Church. Under item 5 – “Signs” of their conditions it states, “all signs are to be in accordance with the historic significance of the area and must receive prior approval from the Board of Selectmen. No neon or flashing signs will be allowed, nor will any signs advertising the sale of alcohol. All signs will be restricted to the front of the premises and to the east side.” Mr. Miranda showed the Board the 1 by 2 foot lighted sign he proposes to hang inside the front window on the west side of the building – this sign will only be used in the evening after dark. Mitch Cohen made a motion to approve the request of LavMar Inc.’s, d/b/a Digger’s Liquor to hang an “Open” sign inside the front window on the west side of the building and to be only in the evening after dark. Scott Medeiros seconded the motion. All – aye.

2. Water/Sewer Update:
In the agenda is an email to Suzanne Kane, from William Cundiff, dated November 16, 2007, subject: Water/Wastewater reports. Joseph Saster, Bob Josey, and Colin Haire joined the meeting. The Board requested an update concerning future plans from the Water/Sewer Commissioners – expansion plans, studies of new wells, studies of infrastructure, etc. The Boards goal is for Water/Sewer to work with other departments on long range planning. Bob Josey went over the accomplishments to date – new tank on Franklin Street, water main down Franklin Street, and a water main up to the school. What they will be looking at next is getting water to Pyne’s pit. They are currently working on bids looking for priority water sites although they feel there is no immediate need – high yield sites. The study would show which sites are good and prioritize them. The State permit allows the town to draw 1,000,000 gallons of water out of the ground, they currently only draw 350 to 400 gallons. Colin Haire reported the Commission has a Master Plan they work off – Phase I and II are complete with a few things left on Phase III. The Sewer Plant is 99.9% complete and they are waiting for costs for the Manchaug Street extension. There are requests for future extensions at Glen Street and Riedell Road and VR Zones with Rt. 16 being the primary zone. Discussion ensued. The Board stated they would like to see plans for future growth – look at developable parcels and how to get water/sewer to those areas. “Shelving” the plans to be used as economic development marketing tools and letting the developer cover the cost of the infrastructure. Discussion on the current water report that is 12 to 13 years old – how are they going to work towards extending water to industrial target areas. Suggestion to work with the Board of Selectmen and Capital – town wide improvements should be paid for by the town and not the users. Discussion on the Aquifer Study – suggestion to do an overall town wide well site study along with the Water/Sewer well sites. Identify all wells and future wells looking at how to protect them and if the aquifer can support both private and public wells. Discussion if that type of study is even doable. Suggestion for the Commissioners to update their Master Plan every five years by adding an appendix.

3. North Village MOU:
In the agenda is a Memo to the Board of Selectmen, from Michael Guzinski, dated November 29, 2007, re: North Village – MOU; and a revised copy of the Memorandum of Understanding between the Town of Douglas and NorthBrown, LLC. William Cundiff and Ed Taipale, council for NorthBrown, LLC. joined the meeting. Michael Guzinski reported that the DHCD (Department of Housing and Community Development) has concerns in regards to the Conservation Commission’s regulations and procedures as they related to the North Village 40B project – feels the language in the MOU is in conflict with 40B requirements. William Cundiff went over the details stating DHCD’s concern was with the Wetlands Act and the Conservation Commissions role in the process. Conservation met last night to approve the language change in the MOU and there was a split vote two members for, two members against, and two members abstained. William Cundiff stated that Town Council Jay Talerman feels the language does not undermine the authority of the Commission. He stated that ZBA gets bound to an advisory commission under the Conservation Commission. Ed Taipale explained that under 40B provisions, ZBA issues all local permits and grants waivers. DHCD’s concern is that the MOU changes that process – they feel it is modifying the state statue. Atty Taipale stated DHCD wants to review the MOU before it’s execution. Discussion with Linda Brown on Conservation Commissions vote and if the Board should wait for a clearer direction from them. Consensus of the Board that they are satisfied with the language change in the MOU between the Town of Douglas and NorthBrown, LLC.

4. Liquor License Renewals:
In the agenda is a Memo to the Board of Selectmen, from Suzanne Kane, dated November 29, 2007, re: Liquor License Renewals; a copy of ABCC’s 2008 Liquor License Renewal Application Guidelines; a letter to Local Licensing Authorities, from ABCC, dated October 30, 2007, a listing of All Liquor Licenses, dated November 26, 2007; a letter to all license holders, from Suzanne Kane, dated October 29, 2007; License Renewal packet for Slovak Catholic Sokol Gymnastic Club; License Renewal packet for Douglas Convenience Center, Inc.; License Renewal packet for LavMar, Inc.; License Renewal packet for Douglas Package Store, Inc.; License Renewal packet for GVN Pizza Restaurants Inc.; License Renewal packet for Blackstone Valley Beagle Club, Inc.; License Renewal packet for Marlene Bosma; License Renewal packet for Whitinsville Fish & Game Club, Inc.; and a License Renewal packet for Falzone’s Italian Restaurant. Suzanne Kane reported that in compliance with the Board of Selectmen’s TIP (Training Intervention Program) Policy, a few of the applicants TIP training was scheduled later in January. She spoke with Michael Guzinski and they both felt that there was no reason to hold their license as they are making an effort to comply. In all other aspects all applications are complete. Scott Medeiros made a motion to approve the liquor renewal application as presented and listed on the “All Liquor Licenses” sheet dated November 26, 2007. John Bombara seconded the motion. All – aye.

5. Financial Policy:
In the agenda is a Memo to the Board of Selectmen, from Michael Guzinski, dated November 29, 2007, re: Financial Policies; a proposed copy of “Policy on Free Cash”; a proposed copy of “Policy on Stabilization Fund”; and a proposed copy of “Policy on Debt Service”. Concerning the four policies in the agenda, Michael Guzinski has asked the Board for feedback by their next meeting. He is also asking for feedback from all financial departments and will be discussing it with the Capital Improvement Committee. Discussion on Free Cash Policy and when it should be implemented. Should reasons or exceptions be included in the policy? Discussion that the policies are separate but related to each other – need a compilation into one policy with different sections dealing with free cash. Discussion on having Michael Guzinski compile information showing what has happened in the past, where we are currently, and where they want to go – create a policy and the means to get there. Discussion on knowing the sources of free cash. Consensus to get feedback to Michael Guzinski and place on a future agenda.

6. Discussion – MA Municipal Finance Relief Act of 2007:
In the agenda is a draft letter to Senator Richard Moore, from the Board of Selectmen, dated December 4, 2007; and a copy of the “Massachusetts Municipal Finance Relief Act of 2007: Michael Hughes reported that he asked for this item to formally support the Act. He feels that the State took money from cities and towns in anticipation of using it – when they didn’t need the money it ended up in their Stabilization Account. Michael Hughes stated that in 2004 the State put a cap on lottery aid. Referring to the chart entitled “Municipal vs State Rainy Day Funds, Michael Hughes noted that the states stabilization account increased over that period of time and local communities decreased. This Act would bring $437,115 to Douglas. Mitch Cohen made a motion to support the MA Municipal Finance Relief Act of 2007 and send letters to the Towns Legislative Delegation. Paula Brouillette seconded the motion. All – aye.

7. Minutes:
• April 17, 2007: Paula Brouillette made a motion to approve the minutes of April 17, 2007. Mitch Cohen seconded the motion. All – aye with John Bombara and Scott Medeiros abstaining.
• November 27, 2007: Paula Brouillette made a motion to approve the minutes of November 27, 2007. All – aye.

8. Administrators Report:
• Vehicle maintenance Records: In the agenda is a Memo to the Board of Selectmen, from the Capital Improvement Committee, dated November 26, 2007, re: Vehicle Maintenance Records. • Michael Guzinski read the memo from Capital Improvement Committee Chair Glenn Gilbert which requested the Board of Selectmen to maintain a master list of all town owned vehicles, along with their maintenance records, proposed replacement date and a proposed or suggested funding source for replacement. The Capital Committee frequently receives requests for new vehicles and they feel that a well kept master list will give them the necessary data to prioritize purchases based on expected use, expected maintenance costs and an accurate list of what each departments needs may be. When asked about an accurate assets inventory, Michael Guzinski stated he would get an update of all assets other than vehicles. Suzanne Kane reported that she was working with Town Accountant Jeanne Lovett on something similar for the town’s insurance provider. Paula Brouillette made a motion to approve the request of the Capital Improvement Committee to maintain a master list of all town owned vehicles, along with their maintenance records, proposed replacement date and a proposed or suggested funding source for replacement. Mitch Cohen seconded the motion. All – aye.
• Douglas Public Schools Statement of Interest – MSBA: Michael Guzinski read a letter to the Board of Selectmen, from School Superintendent Nancy Lane, dated November 28, 2007, re: Douglas Public Schools Statement of Interest – MSBA (attached to minutes) reporting the “Statement of Interest” filed for the School Building Project has been moved forward in the process by MA School Building Authority. The project submitted was for the construction of a new Elementary School for grades 3-5 and the rehab of the current Intermediate School. They will be meeting with members of the MA School Building Authority in Boston on January 11th to discuss the specifics of the Feasibility Invitation. Michael Guzinski will forward any information to the Board.
• Energy Audit: At the request of John Bombara, Michael Guzinski spoke with National Grid who will be coming out next week to go through all the town buildings to make recommendations for cost savings. There is no cost to the Town for this service and National Grid will pay 70% towards any improvements – the Town would be responsible for 30%. Michael Guzinski will bring the results back to the Board. This was done 5 or 6 years ago and he feels it’s time to do it again.

9. Old / New Business:
Old:
• Keyless Entry System:
Mitch Cohen reported that tomorrow he and Michael Guzinski are scheduled to meet with a potential vendor for the keyless entry system. Michael Guzinski stated that he anticipates the system will be installed and ready to use by the end of January.

New:
• MA Historical Commission:
Paula Brouillette reported that a member from the MA Historical Commission will be coming out on Thursday to survey Main Street with Historical Commission Chair David Kmetz to identify historic places. Paula Brouillette stated she is interested in the Old Elementary School – if it is designated as a historical place, it puts the Town in a position to access funds for renovations.

• Executive Session:
Mitch Cohen made a motion at 9:26 pm to go into Executive Session for the purpose of litigation and to return to regular session for the purpose of adjournment. Paula Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, Scott Medeiros – aye.

Scott Medeiros made a motion at 9:45 pm to come out of Executive Session for the purpose of adjournment. Mitch Cohen seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Michael Hughes – aye, John Bombara – aye, Scott Medeiros – aye.

10. Adjournment:
Mitch Cohen made a motion at 9:45 pm to adjourn. Scott Medeiros seconded the motion.
All – aye.

Respectfully submitted;


Suzanne Kane
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