BOS - January 19, 2020 - REVISED

BOS - January 19, 2020 - REVISED

Postby Suzanne Kane » Thu Jan 14, 2021 12:58 pm

Board of Selectmen
Municipal Center Resource Room / Remote Meeting
Tuesday, January 19, 2021

7:00 pm

• Call to Order by Roll Call
• Pledge of Allegiance
• Chairman’s Announcements
~ Recognize Paul Peterson – 22 yrs.’ on EDC (Resignation)
Mr. Peterson will attend in person or remotely

1. Z&T Public Notice & BOS Notice to CCC – Possible Vote(s)

2. Ratify Building Commissioner Employment – Possible Vote(s)

3. EDC Appointment – Nicholas Joannidi – Possible Vote(s)
Mr. Joannidi will attend remotely

4. Consider Sign Waiver for Dog Orphans – Possible Vote(s)
Cindy Forte, and Ron will attend in person

5. Ratify Fire Chief Contract – Possible Vote(s)

6. Approve Common Vic. License Application Renewal for the Sokol Club
– Possible Vote(s)

7. Sign Tellstone MOA or Authorize TA to Sign – Possible Vote(s)

8. Approve & Sign Consent and Determination with Sutton – Possible Vote(s)

9. Approve Minutes – Possible Vote(s)

10. Administrators Report & COVID – 19 Update

11. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

12. Executive Session – Collective Bargaining/Contract Negotiations

13. Adjournment

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January 19, 2021 - BOS Minutes.pdf
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Board of Selectmen
Remote Meeting Minutes
January 19, 2021
Approved February 16, 2021

• Call to Order

Chairman Kevin Morse called the meeting to order at 7:00 pm in the Municipal Center Resource Room. Due to the Covid-19 Pandemic, CDC guidelines were followed, and participants were invited to join the meeting remotely. In attendance: David Cortese, Harold Davis, Michael Hughes, and TA Matthew Wojcik. Timothy Bonin (absent).

Other Staff and Citizens: Paul Peterson (EDC), Building Commissioner Kenneth Frasier, Cindy Forte and Ron Morse (Dog Orphan’s), Teresa Mattson and Jason Delamater (Z & T remote), and Nicholas Joannidi (EDC Applicant remote).

• Pledge of Allegiance (00:59)
• Chairman’s Announcements (1:24):

In the agenda packet is a copy of a Certificate of Appreciation for Paul Peterson.
• Chairman Morse recognized Paul Peterson for serving 22 years on the Economic Development Committee. The Board thanked Mr. Peterson for his service and presented him with a Certificate of Appreciation. Mr. Peterson stated he also served on the Master Plan, and the Douglas 250th Committees.

1. Z&T Public Notice & BOS Notice to CCC – Possible Vote(s) (05:43):
In the agenda packet is a Notice of Community Outreach Meeting from Z & T, an email from Jason Delamater, dated January 12, 2021, re: Z&T, and a letter from the Selectmen to Z&T granting permission.
• Under Cannabis Control Commission guidelines, Z & T need permission from the Board of Selectmen to hold a virtual meeting. Mr. Cortese made a motion to grant Z & T permission to hold a community outreach meeting virtually and sign the enclosed letter. Mr. Hughes seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

2. Ratify Building Commissioner Employment – Possible Vote(s) (06:14):
• TA Wojcik introduced the new Building Commissioner, Kenneth Frasier, who joined the meeting. Mr. Frasier is a resident of Douglas and was employed by the City of Worcester as a Building Inspector. The Board welcomed Mr. Frasier. Mr. Hughes made a motion to ratify Mr. Frasier’s appointment as Building Commissioner. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

3. EDC Appointment – Nicholas Joannidi – Possible Vote(s) (13:13):
In the agenda packet is a Memo from Suzanne Kane, dated January 15, 2021, re: Appointment – EDC, and an application for EDC from Nicholas Joannidi.
• Mr. Joannidi joined the meeting remotely. Mr. Morse read from the memo, stating the EDC was in support of this appointment. Mr. Cortese made a motion to appoint Nicholas Joannidi to fill a vacancy on the Economic Development Committee with a term ending June 30, 2022. Mr. Hughes seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

4. Consider Sign Waiver for Dog Orphans – Possible Vote(s) (14:41):
In the agenda packet is a memo from Suzanne Kane, dated January 15, 2021, re: Sign Waiver, and a sign permit from the Dog Orphans with related documents.
• Ron Morse and Cindy Forte joined the meeting. Ron Morse went over the sign application, which did not comply with the Douglas Sign Bylaw. Mr. Cortese made a motion to approve the sign application as presented. Mr. Hughes seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

5. Ratify Fire Chief Contract – Possible Vote(s) (19:50):
• TA Wojcik explained this is not a “Ratification”, rather a policy review. TA Wojcik went over the process and job description. The board will receive a formal notice after which the board will have 21 days to review. There will be two BOS meetings the board can act on the contract. Once the 21 days are past, the contract will take effect.

6. Approve Common Vic License Application Renewal for the Sokol Club – Possible Vote(s) (23:04):
In the packet is a memo from Suzanne Kane, dated January 15, 2021, re: Common Vic License – Sokol Club, Sokol Club Check List and Application.
• The application for a Common Victular License from the Sokol Club is complete. Mr. Hughes made a motion to approve the Common Victular’s License for the Sokol Club as presented. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

7. Sign Tellstone MOA or Authorize TA to Sign – Possible Vote(s) (24:23):
In the packet is a memo from Suzanne Kane, dated January 15, 2021, re: Tellstone MOA.
• The MOA was approved at the boards January 5th meeting, however the MOA was drafted for the TA to sign and the board did not vote to authorize him to sign. Suzanne Kane reported she included a signature page for the board if they chose to sign it, however, she would not use it if the board voted to authorize the TA to sign. Mr. Hughes made a motion to authorize the Town Administartor, Matthew Wojcik, to sign the Tellstone MOA as presented. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

8. Approve & Sign Consent and Determination with Sutton – Possible Vote(s) (25:00):
In the agenda packet is a letter from KP Law, dated January 14, 2021, Re: Determination and Consent Pursuant to MA Rules of Professional Conduct, Rule 1.7 – Representation of the Town of Douglas and Sutton Intermunicipal Agreement for Building Commissioner Services – Blackstone Logistics Center Project, and a Determination letter.
• TA Wojcik explained the Blackstone Logistics Center Project is proposed for land in Douglas, Sutton, and Uxbridge. The three towns met and decided to use the Building Commissioner from Sutton, rather than from each community. Mr. Hughes made a motion to approve using the Town of Sutton’s Building Commissioner services as disclosed in the January 14, 2021 KP Law letter included in the packet. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

9. Minutes (27:54):
• January 5, 2021:
Mr. Hughes made a motion to approve the minutes of January 5, 2021 as presented. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.
January 5, 2021 Executive Session: Mr. Hughes made a motion to approve the Executive Session minutes of January 5, 2021, retaining all. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

10. Administrators Report & COVID – 19 Update (28:48):
• Concerning the Blackstone Logistics Center Projects mentioned in item 8 of the agenda, TA Wojcik reported there will be a second important agreement that will deal with the process & rules for assessing the property for purposes of taxation. The tentative agreement will state the three communities will jointly hire a certified real-estate appraiser. He explained the process and approach. He stated the agreement should also detail the basis for allocating tax proceeds. The plan is to have it before the board in the next two or three months.
• TA Wojcik reported Douglas is averaging 20 – 24 COVID cases per week. He stated the town is averaging 3-5 new cases a day, with the rest of the state and country on the same basic path. Concerning Vaccines, TA Wojcik went over the Federal Guidance for the states regarding vaccinations. In order to be compliant, states had to submit a vaccine plan by a date certain. The states did, however there has been no word since. He feels this is because of the differences in the two vaccines and how they are stored. The Town’s goal is to be ready for a roll out on the town level. He stated that planning started this morning with the assignment of staff to specific tasks, he feels we are in good shape. He stated the EOC is meeting again on Friday morning. TA Wojcik stated he would like to go to MA DHP and MEMA to request vaccines, and to say the town is ready to give vaccinations, but also ready to test the plan. TA Wojcik reported that Douglas medics are being vaccinated in Southbridge. The town is also running a COVID Testing program. Public Safety employees are getting tested twice a week with a two day turn around for results.
• Concerning the budget, TA Wojcik feels there will be a lot of personnel changes over the next three years due to retirement. There has been 4 this year. All of these have an impact on the budget. He stated he is halfway through the personnel budget. He stated he should have a document for the board to review the week of February 1st. He stated most of the changes will be on the personnel side. TA Wojcik stated he is trying to address longevity for those employees who have been at the top step for many years. He is trying to address it in a way that is fair and affordable to the town. He is suggesting keeping COLA’s to a low level this year which will give him the flexibility to bring up the long term employees – then talk about COLA’s for everyone next year.
• TA Wojcik reported the town has locked into a 5 year electric contract. It is believed rates will be almost doubled within the next 2-3 years, which puts Douglas in a good position.
• TA Wojcik updated the board on the Cedar Street Bridge Project. The estimated cost was $825,000. The town has a $500,000 grant so they expected to use a years’ worth of Chapter 90 funds to finish the project. There were 16 pre-qualified bids with the lowest bid coming in at approximately $640,000.
• Concerning Public Safety Radio’s, TA Wojcik reported they are still reviewing the contract and making progress. He stated Spectrum is now offering help with installation.
• Concerning the EDC project they have been having a lot of meetings to map out the process that needs to be followed. He will be posting the EDC Project Coordinator position soon.

11. Open Session for Topics Not Reasonable Anticipated 48 Hours in Advance of the Meeting (55:57):
• There were no topics.

12. Executive Session – Collective Bargaining/Contract Negotiations (56:18):
• Mr. Hughes made a motion at 7:56 pm to go into Executive Session for the purpose of collective bargaining/contract negotiations, and to return to Regular Session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye. The meeting was moved to the Selectmen’s Office and reconvened at 8:07 pm.

Mr. Hughes made a motion at 8:43 pm to return to regular session for the purpose of adjournment. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

11. Adjournment (56:18):
Mr. Hughes made a motion to adjourn at 8:43 pm. Mr. Cortese seconded the motion. Roll Call Vote: David Cortese – aye, Harold Davis – aye, Michael Hughes – aye, and Kevin Morse – aye.

Respectfully submitted,


Suzanne Kane
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