BOS - February 16, 2021 - REVISED

BOS - February 16, 2021 - REVISED

Postby Suzanne Kane » Tue Feb 16, 2021 10:02 am

Board of Selectmen
Municipal Center Resource Room / Remote Meeting
Tuesday, February 16, 2021

7:00 pm

• Call to Order by Roll Call
• Pledge of Allegiance
• Chairman’s Announcements

1. Ratify & Sign MOA between School & Van Pool Transportation – Possible
Vote(s)

2. Approve Cedar Street Order of Taking – Possible Vote(s)

3. Consider Sign Waiver – Lindsey Sarah Realty Group – Possible Vote(s)

4. Approve & Sign HCA – Matriline Farms – Possible Vote(s)

5. Approve Common Vic. License Renewal – Douglas House of Pizza &
Little Coffee Bean - Possible Vote(s)

6. Discussion – Re-print Douglas 250th Commemorative Book, “Time and the
Town” for Douglas’ 275th Anniversary – Possible Vote(s)

7. Open Warrant for May 3, 2021 Town Meeting, and Close Warrant on March 16,
2021 – Possible Vote(s)

8. Approve Minutes – Possible Vote(s)

9. Administrators Report & COVID – 19 Update
• Deficit Spending – Snow & Ice Account

10. Open Session for Topics Not Reasonably Anticipated 48 Hours in Advance of
the Meeting

11. Executive Session – Contract Negotiations / Collective Bargaining

12. Adjournment
________________________________________________________________________
Future Agenda Items:

March 2nd:
Pole Petitions (Walnut St. & Wallum Lake Rd.),

March 16th: Close Warrant

April 6th: Approve & Sign Warrant
___________________________________________________________________________________________________________ 

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February 16, 2021 - BOS Minutes.pdf
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Board of Selectmen
Remote Meeting Minutes
February 16, 2021
Approved - March 2, 2021

• Call to Order:
Chairman Kevin Morse called the meeting to order at 7:00 pm in the Municipal Center Resource Room. In attendance; Timothy Bonin, David Cortese, Harold Davis (Remote at 7:35 pm), and Town Administrator Matthew Wojcik. Michael Hughes – absent.

Other citizens and staff: Lindsey Emanuel, and Matriline Farms (Remote at 29:59).

• Pledge of Allegiance (00:29)
• Chairman’s Announcements (00:54).
Mr. Morse announced he will be adding an agenda item for the next meeting to re-visit Board of Selectmen Stipends.

1. Ratify & Sign MOA between School & Van Pool Transportation (01:19):
In the agenda packet is a memo from Suzanne Kane, dated January 28, 2021, re: MOA between School and Van Pool Transportation, a copy of the MOA, and an email from Cortney Keegan, dated January 21, 2021, subject: Van Pool Agreements MOA.
• The Van Pool MOA has been approved by the School Committee. This is the first time the Selectmen have seen this agreement which is used for special education students during COVID. Mr. Bonin made a motion to authorize TA Wojcik to sign the MOA between the School and Van Pool Transportation as presented. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

2. Approve Cedar Street Order of Taking (04:13):

In the agenda packet is a memo from Suzanne Kane, dated February 16, 2021, re: Cedar Street Taking, a copy of the Order of Taking, and other related material.
• This is in regards to the Cedar Street Bridge Project. The Order of Taking was approved at Town Meeting involving several parcels. The Planning Board endorsed the Alteration and Easement Plan at Cedar Street over Badluck Pond Outlet. The next step is to have the Taking and Plan registered at the Registry of Deeds. Mr. Cortese made a motion to approve the Order of Taking as presented. Mr. Bonin seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

3. Consider Sign Waiver – Lindsey Sarah Realty Group (06:50):

In the agenda packet is a memo from Suzanne Kane, dated January 29, 2021, re: Sign Waiver – Lindsey Sarah Realty Group, a letter from the Building Department, dated January 28, 2021, re: Sign Application, and a Sign Application packet from Lindsey Sarah Realty Group, dated January 7, 2021.
• Lindsey Emanuel joined the meeting. She would like to erect a solar illuminated 48” x 32” sign which exceeds the requirements set by Article 9 – Sign Bylaw. Mr. Cortese made a motion to approve Lindsey Sarah Realty Group’s Sign Application as presented. Mr. Bonin seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

4. Approve & Sign HCA – Matriline Farms (11:19):
In the agenda packet is a memo from Suzanne Kane, dated February 11, 2021, an email from Kate Feodoroff, dated February 11, 2021, Subject: HCA Matriline Farms, a copy of the HCA, and other related material.
• Mr. Morse noted that there was no representation from Matriline at the meeting, in person or remotely. TA Wojcik reported the only changes to the boiler plate HCA was the date. Mr. Bonin made a motion to approve and sign the HCA between the Town of Douglas and Matriline Farms, LLC as presented. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

5. Approve Common Vic. License Renewals – Douglas House of Pizza & Little Coffee Bean (13:04):
In the agenda packet is a memo from Suzanne Kane, dated February 16, 2021, re: Common Vic License Renewals – Douglas House of Pizza, Little Coffee Bean, and other related material.
• Mr. Morse noted the applications were complete except for a Fire Inspection Report for Douglas House of Pizza. In her memo, Suzanne Kane stated she will release the license once the report is received. Mr. Bonin made a motion to approve the Common Victualler License renewals for Douglas House of Pizza (holding until Fire Inspection Report is received), and Little Coffee Bean. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

6. Discussion – Re-print Douglas 250th Commemorative Book, “Time and the Town“ for Douglas’ 275th Anniversary (13:59):

In the agenda packet is an email from Paul Peterson, dated January 22, 2021, re: Board of Selectmen Question, and a quote from Higginson Book Company, LLC dated July 19, 2019.
• Paul Peterson, former member of the 250th Committee, asked the board to consider re-printing the 250th commemorative book for the Town’s upcoming 275th anniversary. Looking at the hard copy, the board concurred it was a great idea, possibly even adding to the current content. TA Wojcik explained there was no digital version of the book, which means it will need to be scanned. He stated Paul Peterson is gathering quotes. The Board asked to invite Mr. Peterson to attend their next meeting to answer question about cost, where will the money come from, and what to do with the book after it is printed.

7. Open Warrant for May 3, 2021 Town Meeting, and Close Warrant on March 16, 2021 (18:29):

In the agenda packet is a memo from Suzanne Kane, dated February 11, 2021, re: Open and Close Town Meeting Warrant, and a copy of the May 3rd Town Meeting Checklist.
• Mr. Cortese made a motion to open the Warrant for May 3, 2021 Town Meeting (Special & Annual), and close the Warrant for the May 3, 2021 Town Meeting on March 16, 2021. Mr. Bonin seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

8. Approve Minutes (19:57):
In the agenda packet are the January 21, 2021 meeting minutes.
• Mr. Morse made a motion to approve the January 21, 2021 regular session minutes as presented. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, and Kevin Morse – aye.

9. Administrator’s Report & COVID – 19 Update (20:57):
In the agenda packet is a letter from Matthew Wojcik, dated February 16, 2021, Notice of Appointment: Economic Development Facilitator, and a memo from Matthew Wojcik dated February 8, 2021, re: Deficit Spending Snow & Ice Account.
• EDC Position (20:57): TA Wojcik reported he appointed Robert Minarik to fill the Economic Development Project Facilitator position effective today. The position was advertised for two weeks and he received the one application.
• Administrative Assistant’s Position (24:19): TA Wojcik stated he will be posting the opening created by Suzanne Kane’s upcoming retirement. He will present a new job description at the board’s next meeting, and if approved, he will post the opening, internally, for 10 days.
• Community Development Director (25:24): TA Wojcik stated that with the resignation of William Cundiff, he would like the board to think about how and if they would like to “recast” the position. He stated Mr. Cundiff was working under an old job description which was written for a Town Engineer. He stated it is important that he, the Selectmen, and the Planning Board all be on the same page. The position needs to be filled in a timely manner. He is looking at the total makeup of the department, he would like to get more administrative support but needs to work within their budget.
• Minute Taker Opening (30:30): TA Wojcik reported he will be issuing a letter of appointment to the only applicant for the position. She is qualified and motivated. The next day, two more applicants submitted resumes. He stated he will consider using all applicants if the first applicant would like help. Conservation and Planning Board minutes will be the priority until she can catch up.
• Deficit Spending – Snow & Ice (31:41): TA Wojcik gave notice he is authorizing deficit spending to increase up to $274,950, $75,000 beyond Town Meeting appropriation. This was written prior to this weekend’s storms and the account may be expended by next week. (Harold Davis Joined the meeting).
• Matriline LLC HCA from item 4 (35:24): TA Wojcik informed the representatives from Matriline who were attending remotely that their HCA was approved and they can go forward with their outreach meeting.
• Staff Meeting (36:00): TA Wojcik stated there will be a town wide staff meeting tomorrow covering personnel and budget items.
• Vaccines (36:46): TA Wojcik went over the trials and tribulation working with the State Vaccine Program. Senior Center Director Patrice Rousseau has reached residents over 75 to see if they want vaccines and has helped those scheduled appointments. She reported it has not been easy but under the circumstances, she is doing the best she can. Regarding positive COVID cases, TA Wojcik stated the Town is still at a threshold zone to keep 2 ambulances running.

11. Executive Session (42:05):
• TA Wojcik explained the board did not need to go into executive session if they were not planning to make any changes to the Police or Fire Chief’s contracts. By doing nothing, the contracts take effect tomorrow. There was a consensus of the board to pass over this item.

12. Adjournment (45:05):

Mr. Bonin made a motion at 7:45 pm to adjourn. Mr. Cortese seconded the motion. Roll Call Vote: Timothy Bonin – aye, David Cortese – aye, Harold Davis – aye, and Kevin Morse – aye.


Respectfully submitted,


Suzanne Kane
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Suzanne Kane
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