BOS - December 16, 2008

BOS - December 16, 2008

Postby Suzanne Kane » Wed Dec 10, 2008 7:27 am

Board of Selectmen
Agenda
December 16, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Central MA Law Enforcement Council – Mutual Aid Agreement

2. Chestnut Street Conservation Land Gift – William Cundiff

3. Liquor License Renewals

4. Common Vic License Renewal

5. Automatic Amusement License Renewal

6. Class II License Renewal

7. Economic Development Council

8. Minutes: Nov. 18, 2008; Dec. 2, 2008; Dec. 2, 2008 Exec. Session

9. Administrator’s Report

10. Old/New Business

11. Executive Session – Contract Negotiations, Consider Real Property

12. Adjournment
___________________________________________________________________________________________
Future Agenda Items
January 20th:
6:30 pm – Audit - Exit Conference; 7:15 pm Water/Sewer Discussion

TBD: Policies; EDC; School Building Committee Application

Note: Times are extimates unless denoted as a Hearing.
_________________________________________________________________________________________
_________________________________________________________________________________________
Douglas Board of Selectmen
Meeting Minutes – Tuesday, December 16, 2008
Approved February 3, 2009

Call to Order:
Chair Mike Hughes called the meeting to order at 7:00 pm in the Resource Room at the Municipal Center.
In attendance: Vice Chair John Bombara, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, Administrative Assistant Suzanne Kane. Absent: Scott Medeiros
Other staff/citizens: Police Chief Patrick Foley, Town Engineer William Cundiff, Alyson Lane of Fletcher, Tilton & Whipple, T&G Reporter Ruth Vecchione, Tribune Reporter Tom Mattson

Chair Announcements: None
Citizens Forum: No one came forward.

1. Central Mass Law Enforcement Council – Mutual Aid Agreement (Handout): Chief Foley This council was asked after 9/11 to try to regionalize and tie in all 71 communities in Central Mass. Most mutual aid agreements were with individual towns in surrounding areas, some units go out of town. Has been worked on for over a year, developed by our legal advisor from Mass Chiefs with assistance from the Chief in Milford, looked at by the DA, various legal representation from other towns and Kopelman & Paige. In front of you is the final product, looking for a motion of support of mutual aid, dues for all are $500.
Motion- Mitch Cohen Approve the Central Mass Law Enforcement Mutual Aid Agreement. Seconded- Paula Brouillette. All - aye.

2. Chestnut Street-Conservation Land Gift (Handout): Alyson Lane and Bill Cundiff joined the meeting. Bill The Planning Board approved a Flexible Development Subdivision, as part of the requirements, some area of the project has to be deeded to the Town Conservation Commission as Open Space. A half acre strip of land gives frontage on Chestnut Street, interior parcel is about 28 acres, informed this parcel is very pristine, paper work has been going on for two years, Town Counsel reviewed and is satisfied with all documents and forms, cautioned about environmental concerns ie hazardous waste, oil spills, and/or if used historically as a farm.
Discussion: Land use, process of developing a Conservation Management Plan. As part of the project, Evergreen Estates, subdivision parking spaces internal, access to this land, great use to the Flexible Development Bylaw and asset to the Town however used.
Motion- Mitch Cohen to authorize the Chair of the Board of Selectmen to sign the acceptance form. Seconded- John Bombara. All - aye. Chair Mike Hughes signed the agreement.

3. Liquor License Renewals (Handouts): Suzanne Kane All have to be signed and turned in in November. Section 12, people who come inside to drink, restaurants/clubs, have to have by law, a certificate from the Fire Department. Fire Chief listed recommendations, some already addressed, and request(s) included in conditions.
Motion- Mitch Cohen Approve the liquor license renewals as presented with presented conditions. Seconded- Paula Brouillette. All - aye.

4. Common Victualler’s License Renewal (Handout): Suzanne Kane A seasonal license, Fire Department does get out there to inspect it.
Motion- Mitch Cohen Approve the Common Vic License for Breezy Picnic Grounds as presented, with the condition that the Fire Department conduct a successful inspection prior to opening in the spring. Seconded- Paula Brouillette. All - aye.

5. Automatic Amusement License Renewal (Handouts): Suzanne Kane This one is complete.
Motion- Paula Brouillette Move to Approve the Automatic Amusement License for Breezy Picnic Grounds with no conditions. Seconded- Mitch Cohen. All - aye.

6. Class II License Renewal: Suzanne Kane This one now complete.Two applicants outstanding, one to get into auction houses, the other stated he never got the first letter. Once in will bring them in, will send a letter to the Police Chief letting him know.
Motion- Mitch Cohen to approve the Class II license for K2 Automotive with the condition that gas pails be stored under the work bench, greater than five gallons, barrels should be labeled out on work floor as presented by the Fire Department. Seconded- Paula Brouillette. All - aye.

7. Economic Development Council (Handouts): Mike Guzinski Letter from Paula Brouillette Chair – Regional Town Meeting/Sub Committee to put forward an Economic Development Council which will advocate to bring Economic Development into the valley. Four of the 11 towns, have already signed agreement, plan on moving forward with approval of a minimum of seven. EDC has $7500 in funds in their expense budget, the Chair informed they’d be willing to put a large portion of that towards dues. Request the Board approve, move forward, we’re one of the few areas in the Commonwealth that this sort of council does not exist. May be difficult to get a unanimous sign on, considering budget difficulties that all the towns are dealing with, hopefully if we have 3 or 4 towns that decide not to sign on in the first year, hopefully will in the second or third year of the program. The important thing at this point is to exhibit support of the project so it doesn’t loose any steam moving forward.
Paula Brouillette Agreement is a three year commitment of the concept and sponsoring appropriation of the annual town budget for Douglas to draw development and manage the commercial and industrial growth in the region as effectively as we can. One dollar per resident is appropriate, has been approved by the towns already signed on, and hopefully go through town meeting and be appropriated. In general there’s support for the concepts, make sure there’s enough towns to move forward. My vote has been to have the 11 towns, it’s a regional approach to get the maximum benefit, go back to those towns that have their reasons for not wanting to sign on, and address what their issues are. Get infrastructure funding in the area, and potential for expanding rail service in the valley to Providence.
Discussion: A down economy is a perfect time to start something like this-it’ll take a couple years for this group to get all details together and market it when the economy is good.
Motion- Paula Brouillette Move that we approve the “Subscription Agreement” for an 11 Town Blackstone Valley Regional council to be approved by the Town of Douglas and for the Board of Selectmen to sponsor an article on the ATM warrant for an appropriation of funds as described in the document. Seconded- John Bombara. All - aye.

8. Minutes: November 18, 2008: Motion- John Bombara Approve the meeting minutes of November 18, 2008. Seconded- Paula Brouillette. All - aye.
-December 2, 2008 “Regular Session”: Motion-Mitch Cohen Approve the meeting minutes of December 2, 2008 as presented. Seconded- Paula Brouillette. All - aye.
-December 2, 2008 “Executive Session”: Motion Mitch Cohen approve and retain the Executive Session meeting minutes of December 2, 2008 Seconded - Paula Brouillette. All - aye.

9. Administrator’s Report: Mike Guzinski
-Budget Process;
Draft going out to all departments this week, next fiscal year extremely difficult, reduced and lack of revenues, how departments should approach the budget for FY10. There will be a lot of discussion about priorities within the budget for next year, across the board cuts for whatever reductions we need to do, or certain cuts that might be deeper in other areas.
Discussion: Legislature is looking to give the Governor “9C Powers” to make further cuts in January, which means facing cuts sooner than July 1. For department heads to come up with a 10% cut, will be difficult decisions looking at their departments and will require guidance and consultation from Mike (Guzinski). When you get to a 10% reduction you are also looking at policy decisions, some departments can handle 10% across the board cut better than others, department heads will be asked to cut their own salaries. The 10% reduction in local aid gets split between the school and town. A department may come back and say we can not survive a 10% cut without cutting the department head. Mike needs to take that information and see what 10% would look like in reality, can’t be applied across the board, need to relay on his recommendations because he’ll have a better idea than we do as far as impact on cuts. Looking at a discussion the end of January. Salary, energy and health insurance are big issues.
Consensus of the Board: Recommend as per FinCom have departments submit three budgets: level funded, 5% reduction and 10% reduction for FY 2010. Level service budget is not an option. Each department to look at their revenues, they may be able to offset the 10% we’re looking for.
-Joint Meeting w/FinCom March 17th : Starting to close in on the final budget situation, by then our revenue numbers, depending on how quickly the state moves, will be a bit more solidified. Try to get a definitive budget picture and determine where we’re going for town meeting.
-Energy Program ISO New England:Enernoc Met with School Business Manager, Water/Sewer Systems Manager and a rep from Enernoc, a company that handles this program for companies and municipalities in the northeast. Only requirement is that on peak days, usually happens on average once a year in the summer, they notify us and we have to turn on our generators for no more than 4 hours. Fortunately for the schools who have large generators and the Water/Sewer Department we can be lined up for some tremendous savings on our electricity bills, estimating the school could save as much as $20,000 a year and could also be generated through Water/Sewer. Checks written to the town and based on the number of kilowatts and generator power we have available, they estimate the amount of funds we can receive from that.
-Ice Storm / Rt 16 Road Problem: A culvert was partially washed out. Informed by Highway Superintendent this morning, the crew worked on the project over the weekend, now completed. Thanks for all their hard work and working with the Police Department on traffic control. Should be able to recoup all costs related with that repair due to the Declaration of the State of Emergency.

10. Old / New Business:
Old
None
New Paula Brouillette- Licenses:Recommend for next year, in an effort to save reams of paper and time, we have a centralized book with all relevant documents:letter from Suzanne with all the businesses getting licenses and any conditions identified we need to have in the motion.
Paula Brouillette -Sound in Resource Room: Mitch Cohen Biggest concern is feedback. At the last Cable Advisory Committee meeting funding was approved to install a good ”PA System” in this room: six small speakers in the ceiling, with an equalizer and will have an installer instead of volunteers. Expect to be done in the next 2-3 weeks.

11. Executive Session – Contract Negotiations:
Motion- Mitch Cohen Enter into Executive Session at 8:10 pm for the purposes of Contract Negotiations and consider real property. Seconded- John Bombara. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye.
Motion- John Bombara to leave Executive Session at 9:32 pm for the purposes of adjournment. Seconded- Mitch Cohen. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – aye, Mike Hughes – aye, John Bombara – aye.

12. Adjournment Motion- John Bombara at 9:32 pm. Seconded- Mitch Cohen. All - aye.

Respectfully submitted,


Jane L. Alger
Administrative Secretary
Suzanne Kane
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