BOS - May 20, 2008

BOS - May 20, 2008

Postby Suzanne Kane » Mon May 19, 2008 2:06 pm

Board of Selectmen
Agenda
May 20, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Appoint School Building Committee

2. TIF – Ranger

3. Board of Health Appointment

7:30 pm
4. Whitin Reservoir Watershed District

5. Administrator’s Report

6. Old / New Business

7. Adjournment
_____________________________________________________________
Future Agenda Items:
June 17th:
Annual Appointments

TBD: Fraud Policy; Personnel Policy; Finance Policy; Water / Sewer

Note: Times are estimates unless denoted as a Hearing.
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Meeting Minutes
May 20, 2008
Approved September 2, 2008


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:00 pm. In attendance: John Bombara, Paula Brouillette, Mitch Cohen, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. Scott Medeiros was absent.

Other staff and citizens: School Superintendent Nancy Lane, Economic Development & Permitting Coordinator Cathryn Welch, Whitin Reservoir Property Owners’ Association members Carol Gogolinski, Don Virostek, and Joyce Virostek, Telegram Reporter Steve Foskett, and Tribune Reporter Thomas Mattson.

• Chairman’s Announcements:
There were no announcements.

• Citizen’s Forum:
No citizens came forward.

1. Appoint School Building Committee:
Handed out at the meeting is a proposed letter to the MA School Building Authority, from Nancy Lane, dated May 20, 2008. Nancy Lane joined the meeting. She reported that the Board of Selectmen are responsible with creating the School Building Committee with positions to be filled in accordance to State requirements. The School Committee met and voted to appoint two members from the School Committee. Nancy Lane asked the Board to create the Committee and then confirm the appointments as presented in her letter to the State. There was discussion about the “member from the community with architecture, engineering and/or construction experience” being temporarily filled by Town Engineer William Cundiff. It’s the feeling of the Board that Mr. Cundiff should always be involved as well as the Building and Facility Construction Committee (BFCC) but the position should be filled by a resident Michael Guzinski was directed to work with the Chair of the BFCC to fill that appointment. Mitch Cohen made a motion to create a School Building Committee in accordance with 963 CMR 2.00, with a charge of being responsible for overseeing the design and construction of the new and renovated school spaces and to meet no less than quarterly with the BFCC. John Bombara seconded the motion. All – aye. Mitch Cohen made a motion to appoint to the School Building Committee as voting members; Mitch Cohen, Paula Brouillette, Michael Belleville, Leslie Breault, Nancy Lane, and Shirley Mosczynski for a term until the end of the project, and as ex officio members; Michael Guzinski, Dean Iacobucci, Damian Sugrue, and William Cundiff for a term until the end of the project. Paula Brouillette seconded the motion. All – aye.

2. TIF – Ranger:
In the agenda is a memo to the Board of Selectmen, from Cathryn Welch, dated May 15, 2008, re: Ranger Tax Increment Financing (TIF), and a copy of the TIF between the Town of Douglas and Pousley Hill Realty, LLC and Ranger, Inc., dated May 19, 2003. Cathryn Welch joined the meeting. She explained that TIF agreements are reviewed annually by the MA Office of Business Development who then reports to the DOR if the company is in compliance of not. The Douglas Economic Development Committee (EDC) was notified that Ranger, Inc. was not in compliance with the employment phasing part of the TIF agreement which stated they will have hired five employees in ten years. Due to the economy, after five years the company has only hired one employee. According to the State they should have three employees by now. The State’s policy is not to amend the job chart. The only other solution would be for the Town to amend the TIF Agreement. The EDC does not want to set a precedent by de-certifying a TIF as well as using it as a marketing tool although the company is not concerned about being de-certified. Discussion ensued. Question on procedure – an amendment to the TIF does not need to go to Town meeting. Mitch Cohen made a motion to amend the TIF Agreement between the Town of Douglas and Pousley Hill Realty, LLC and Ranger, Inc to read from “five (5) employee in ten (10) years” to “one (1) employee in ten (10) years”. John Bombara seconded the motion. All – aye.

3. Board of Health Appointment:
In the agenda is a letter to the Board of Selectmen, from the Board of Health, dated May 1, 2008; and an Application for Boards/Commissions from Steven Donatelli, dated April 16, 2008, for Board of Health. • Suzanne Kane reported that the Board of Health had a resignation and is asking the Board of Selectmen to appoint Steven Donatelli to fill the vacant term. Mitch Cohen made a motion to appoint Steven Donatelli to the Board of Health to fill a vacant term ending June 30, 2010. John Bombara seconded the motion. All – aye.

4. Whitin Reservoir Watershed District:
In the agenda is a letter to the Board of Selectmen, from the Whitin Reservoir Property Owners’ Association, dated May 15, 2008, re: Board of Selectmen Meeting Tuesday May 20, 2008, and a copy of the Senate Act No. 2344. Handed out at the meeting is a copy of Chapter 103 of the Acts of 2008. Don Virostek and Carol Gogolinski joined the meeting. Don Virostek reported that the Governor signed into law the Watershed District known as Chapter 103 of the Acts of 2008 – An Act Authorizing the Establishment of the Whitin Reservoir Watershed District in the Town of Douglas. He thanked the Board for all their help and support. He had estimated the process to take 6 to 9 months but it took over 2 years. Under the terms of the Act, the Board of Selectmen are required to set a meeting of the Home Owners Association who will eventually be called proprietors. Mr. Virostek has been working with Suzanne Kane to send out certified letters to the home owners and would like the Board to write a letter asking the Association to arrange for the mailings. Mr. Virostek has also prepared a Warrant for the Initial Meeting of Proprietores of Whitin Reservoir Watershed District, on June 16th, 7:00 pm at the High School Auditorium and is asking the Board to approve the Warrant. The Association will also need a member of the Board to run the meeting – which they will need to know by June 3rd. Initially the Board member would swear in three clerks at the beginning of the meeting. The Board member would oversee the clerks as they determine if they have achieved a majority of the proprietors and then open the meeting. The Board member would take nominations for a temporary clerk and moderator at which point their obligation ends. Mr. Virostek explained that they need 60% to pass the Watershed. Mitch Cohen made a motion to approve the Warrant for Initial Meeting of Proprietors of Whitin Reservoir Watershed District, Monday, June 6, 2008 in the High School Auditorium at 7:00 pm. Paula Brouillette seconded the motion. All – aye with John Bombara abstaining.

5. Administrator’s Report:
• Skate Park: •
Michael Guzinski reported that the base work for the Skate Park is complete – asphalt down, fence up, open to bus traffic. They are continuing fund raising to purchase equipment $25,000 is their goal.
• EDC & ConCom Meeting: • Michael Guzinski reported a meeting has been set with EDC and ConCom for June 3rd. He is also setting up a pre-meeting or brainstorming session and inviting two members from each Board/Committee on Friday, May 30th. John Bombara and Paula Brouillette will try to attend.

6. Old/New Business
• Old:

No old business.

• New:
• Memorial Day Parade: •
Speaking of the Memorial Day Parade scheduled Sunday, May 25th , Paula Brouillette stated she will march in the parade. John Bombara will also march.
• MMA Conference: • Paula Brouillette reported that she attended a Regionalism meeting at Holy Cross put on by MMA and North Eastern. It looked at regionalism as it exists today and opportunities for the future – centered on public safety and public health. She brought an information packet back for the Boards review and hopes more people will attend these meeting in the future.
• Administrative Assistant’s Group: • Suzanne Kane asked to update the Board on the group she started, made up of Administrative Assistants from the Board of Selectmen’s offices of over 17 communities. The group meets every 6 weeks to discuss issues and answer questions – they have also contacted MMA for support in an attempt to standardize office procedures.

7. Adjournment:
Mitch Cohen made a motion to adjourn at 7:44 pm. John Bombara seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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