BOS - June 3, 2008

BOS - June 3, 2008

Postby Suzanne Kane » Thu May 29, 2008 9:40 am

Board of Selectmen
Agenda
June 3, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Special Olympics’ Invitation – Alisa Place

7:10 pm
2. Meeting with ConCom & EDC

7:45 pm
3. Building Study Presentation

4. Appoint Selectman to initiate Watershed District Meeting

5. Minutes: Sept. 25, 2007; Oct. 2, 2007; April 1, 2008; April 29, 2008;
Oct. 16, 2007 Exec. Session; April 29, 2008 Exec. Session; May 5, 2008
Exec. Session.

6. Administrator’s Report

7. Old / New Business

8. Executive Session – Consider Real Property

9. Adjournment
_____________________________________________________________
Future Agenda Items
June 17, 2008:
Annual Appointments; Library Trustee’s Appointment;
Common Vic. - New License

June 24, 2008: 6:00 pm Exit Conference – Audit; Goals

TBD: Fraud Policy; Personnel Policy; Finance Policy; Water/ Sewer

Note: All times are estimates unless denoted as a Hearing.
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Meeting Minutes
June 3, 2008
Approved July 1, 2008

• Call to order:

Chairman Michael Hughes called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, John Bombara, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other Staff and citizens: Douglas Parent Advisory Group member Alisa Place, 43D Permit Coordinator Cathryn Welch, EDC Chair Hal Davis, EDC member Carol Gogolinski, Conservation Commission Chair Mary Lynne Dube, Conservation Commission member Linda Brown, Conservation Commission member Mike Yacino, Building & Facility Construction Committee Chair Dan Heney, Building & Facility Construction Committee member Sean Holland, Consultant Charlie Van Voorhis, Town Engineer William Cundiff, T & G Reporter Steve Foskett, and Tribune Reporter Tom Mattson.

• Chairman’s Announcements:
• Greeting Letter to Velka Lesna, Slovakia: Michael Hughes
read a letter of greetings to the Honorable Mayor and people of Velka Lesna, Slovakia. The letter will be delivered by a group of Douglas ancestors who will be visiting the village in June.

• Citizen’s Forum:
No citizens came forward.

1. Special Olympics’ Invitation – Alisa Place:
Alisa Place of the Douglas Parent Advisory Group and working with the Schools came before the Board to invite them to the First Annual Special Olympics’ being help June 16th at 9:00 am at the Elementary School field.

2. Meeting with ConCom & EDC:
Members of the Conservation Commission and Economic Development Committee came forward for a re-cap of Friday’s meeting with a few members of each committee, Michael Guzinski, Cathryn Welch, and a couple of the Selectmen. Michael Guzinski reported that the outcome of the meeting was a commitment to work together with applicants, particularly applicants with 43D grants in a positive way but within regulations. They had a good discussion and made a lot of progress. There was discussion on the two major items that came out of the meeting; wetland delineation (something that was identified a year ago when they first started talking about adopting 43D) and the Tech Review – it has been done before and is very important. There was discussion on who should pay for flagging the wetlands – there are grants to do wetland delineation so that it doesn’t have to come from the taxpayers and the owners would welcome it because it makes the land more marketable. There was discussion on pre-permitting some projects provided the developer knows what type of building they want to put up. The town also has infrastructure needs that are being worked on they need to know how to address providing infrastructure if a project comes forward. Anything done in advance adds to the marketability of the land. On the Tech Review Committee Michael Guzinski was asked to recommend Boards/Committees that should participate and develop a charge for the Board to approve at their next meeting.

3. Building Study Presentation:
Dan Heney, Sean Holland and Consultant Charlie Van Voorhis came before the Board. Mr. Van Voorhis went over his power point presentation covering the Final Report of the Building Study which they had been working on over the past year. The Building & Facility Construction Committee will be meeting on June 18th at 7:00 pm to present the report.

4. Appoint Selectman to initiate Watershed District Meeting:
The District Meeting for the Whitin Watershed District will be June 16th at 7:00 pm. The Board needs to appoint a Selectman to act as a moderator to initiate the meeting until a District Clerk and District Moderator are elected, then the meeting is turned over to the Watershed. Question if this same person would be the designee for the Management Committee – agreed to put on a future agenda. Michael Hughes volunteered to initiate the first meeting. Mitch Cohen made a motion to appoint Michael Hughes to initiate the Whitin Watershed District Meeting. Scott Medeiros seconded the motion. All –aye.

5. Minutes:
• September 25, 2007:
Mitch Cohen made a motion to approve the minutes of September. 25, 2007 as presented. Paula Brouillette seconded the motion. All – aye.
• October 2, 2007: Scott Medeiros made a motion to approve the minutes of October 2, 2007 as presented. Mitch Cohen seconded the motion. All – aye. Paula Brouillette left the room during this vote.
• April 1, 2008: John Bombara made a motion to approve the minutes of April 1, 2008 as amended. Scott Medeiros seconded the motion. All – aye.
• April 29, 2008: Paula Brouillette made a motion to approve the minutes of April 29, 2008 as presented. John Bombara seconded the motion. All – aye, Scott Medeiros abstained.
• October 16, 2007 Executive Session: Mitch Cohen made a motion to approve the Executive Session minutes of October 16, 2007 as presented and not release. Paula Brouillette seconded the motion. All – aye, Scott Medeiros abstained.
• April 29, 2008 Executive Session: Mitch Cohen made a motion to approve the Executive Session minutes of April 29, 2008 as presented and release. Paula Brouillette seconded the motion. All – aye.
• May 5, 2008 Executive Session: Mitch Cohen made a motion to approve the Executive Session minutes of May 5, 2008 as presented and not release. John Bombara seconded the motion. All – aye.

6. Administrator’s Report:
• Skate Park Letter: Michael Guzinski
reported that the basic Skate Park is complete. They are doing fund raising for the equipment. Mr. Guzinski read a letter from the Skate Parke Committee reporting on the completion of Phase I and thanking the different Boards/Departments they worked with, especially the Highway Department for their assistance with the construction.

7. Old / New Business:
Old:
• DCR: Michael Hughes
referring to the meeting they had with DCR and Representative Kujawski, stated Rep. Kujawski was going to contact Michael Guzinski about how the State could help Douglas; Michael Hughes asked what the status was. Michael Guzinski reported that he had spoken with an aid of Rep. Kujawski and they are waiting to hear back from Greg Bialeki from the State Economic Development Office who is setting up a meeting.
• Municipal Department’s: John Bombara referring to previous discussions on the Building Department suggested the Board do a study of all the departments from January until now. Discussion on doing a comprehensive study of the Town as a whole in conjunction with the Government Study Report as an ongoing process moving into the next fiscal year. Regionalization – look externally as well as internally for areas to use regional services, what is the best way to provide services. Be proactive and look at things. Be prepared so they are not forced to make emergency decisions and working at it as a group. Suggestions to have Michael Guzinski start working on priority levels in case they do have to make decisions going into the next budget year – for both service and non-service items.
New:
• Anonymous Letters: Mitch Cohen
is concerned with anonymous letters sent to the Selectmen’s Office and would like a policy to deal with them. Consensus of the Board to look into and create a policy for accepting anonymous letters. They need to know if they can be thrown away or are they public documents Michael Guzinski will call the Public Records Office directly. Place on future agenda.
• VFW Building: John Bombara discovered at a Finance Committee Meeting that the Town is spending over $6,000 on oil at the VFW Building. Speaking to Post Adjutant Dennis Zifcak, he learned that they leave after Labor Day until March. Mr. Zifcak is willing to drain the pipes and shut the building down during that time. Michael Guzinski referring to the report from the Building & Facility Construction Committee, stated the VFW Building is one identified to be disposed of in some way – thinks it’s something to look at. They should make a determination at least by August. Consensus of the Board to look into.
• Annual Reports: Paula Brouillette asked if there are going to be openings on any Boards/Committees. Suzanne Kane went over this item.

8. Executive Session:
John Bombara made a motion to go into Executive Session at 8:32 pm for the purpose of considering real property and to leave Executive Session for the purpose of adjournment. Scott Medeiros seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – Aye, Michael Hughes – Aye, John Bombara – aye, Scott Medeiros – Aye.

Meeting moved into the Selectmen’s Office.

Mitch Cohen made a motion at 9:45 pm to leave Executive Session for the purpose of adjournment. Paula Brouillette seconded the motion. Roll Call Vote: Mitch Cohen – aye, Paula Brouillette – Aye, Michael Hughes – Aye, John Bombara – aye, Scott Medeiros – Aye.


9. Adjournment:
Mitch Cohen made a motion at 9:45 pm to adjourn. Scott Medeiros seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
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Suzanne Kane
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