BOS - June 17, 2008

BOS - June 17, 2008

Postby Suzanne Kane » Thu Jun 12, 2008 12:58 pm

Board of Selectmen
Agenda
June 17, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

7:05 pm
1. Library Trustees – Appointment until next Election

7:10 pm
2. Common Vic. License Application

3. Joint Agreement with Sutton – Senior Van

4. Annual Appointments

5. Discuss Formation of Technical Review Committee

6. Minutes: Nov. 6, 2007 Exec. Session; Nov. 20, 2007 Exec. Session;

7. Administrators Report

8. Old / New Business

9. Executive Session

10. Adjournment

_____________________________________________________________
Future Agenda Items:
June 24th:
6:00 pm Exit Conference – Audit; Goals

July 1st: Appt’s/Promotions – Police Department; Release Exec. Session Minutes.

TBD: Fraud Policy; Personnel Policy; Finance Policy; Water/Sewer

Note: Times are estimates unless denoted as a Hearing.
____________________________________________________________
____________________________________________________________
Board of Selectmen
Meeting Minutes
June 17, 2008
Approved July 1, 2008


• Call to Order:
Chairman Michael Hughes called the meeting to order at 7:00 pm. In attendance: John Bombara, Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane.

Other staff and citizens: Library Trustee Chair Joseph Biagioni, Library Trustee member Merritt “Pete” Tetreault, Library Trustee member Ellie Chesebrough, Library Trustee member Ramona Lachapelle. Eileen Gresian, Joseph Gresian, and other citizens.

• Chairman’s Announcements:
• Whitin Water Shed District: • Michael Hughes
announced that the Whitin Water Shed District was approved by the District Meeting on Monday, June 16th.

• Citizen’s Forum: No citizens came forward.

1. Library Trustees – Appointment until next Election:
In the agenda packet is a letter from Tess Cooney, dated May 12, 2008; a letter to the Board of Selectmen, from Betsy Youngsma, dated May 22, 2008; an email to Suzanne Kane, from Ellie Chesebrough, dated May 22, 2008, subject: Library Trustees Opening; an email to Suzanne Kane, from Ellie Chesebrough, dated May 29, 2008, Subject: Selectmen and FinCom; and handed out prior to the meeting is M.G.L. c41, §11 – Election of Town Officers. • Joseph Biagioni, Merritt “Pete” Tetreault, Ellie Chesebrough, and Ramona Lachapelle came before the Board and asked to postpone the appointment so they could post the opening – schedule for the first meeting in August.

2. Common Vic. License Application:
In the agenda packet is a Memo to the Board of Selectmen, from Suzanne Kane, dated June 12, 2008, re: Common Vic. Application; and a Common Victuallers application packet for Eileen A. Gresian d/b/a The Little Coffee Bean, 299 Main Street. • Mr. and Mrs. Gresian came before the Board. Suzanne Kane reported that the application was complete once the applicant received a Business Certificate. The applicant also needed approval from the Board of Health for their Serve Safe License. Scott Medeiros made a motion to approve the Common Victuallers application for Eileen A. Gresian d/b/a The Little Coffee Bean operating out of 299 Main Street contingent upon receipt of all required approvals. Mitch Cohen seconded the motion. All – aye.

3. Joint Agreement with Sutton – Senior Van:
In the agenda is a Memo to the Board of Selectmen, from Michael Guzinski, dated June 12, 2008, re: Senior Van Agreement; a letter to the Board of Selectmen, from the Town of Sutton, dated June 4, 2008, re: Sutton/Douglas Senior Van; and the amended Joint Agreement on the Administration of the Sutton/Douglas Senior Van. • Michael Guzinski reported that the original agreement split the costs evenly between the two towns. He and the Sutton Administrator reviewed the usage of the Senior Van and found that Sutton has a higher degree of usage. They agreed that the cost breakdown should reflect that usage and came up with an amended agreement. The Sutton Board of Selectmen approved the amended agreement on June 2, 2008. Mitch Cohen made a motion to approve the Amended Joint Agreement on the Administration of the Sutton/Douglas Senior Van. Scott Medeiros seconded the motion. All – aye.

4. Annual Appointments:
In the agenda packet are the Annual Appointments for FY09. Handed out prior to the meeting is an email to Suzanne Kane, from Thomas Devlin, dated June 17, 2008, re: Bob Werme. • Suzanne Kane presented the Annual Appointments for FY09 asking the Board to make the appointments per the enclosed chart and appoint Bob Werme to the Cable Advisory Committee – this appointment was being held. Mitch Cohen made a motion to approve the FY09 Annual Appointments as presented. Paula Brouillette seconded the motion. All – aye.

5. Discuss Formation of Technical Review Committee:
In the agenda packet is a draft memo to the Board of Selectmen, from Town Engineer William Cundiff, dated June 12, 2008, re: Technical Review Committee. • The Board had asked Michael Guzinski to put together a charge for a Technical Review Committee along with a list of individuals who he felt should sit on the committee along with a time frame for meetings. Michael Guzinski read the section of the memo dealing with the proposed charge. There was discussion on how the charge should be applied – as a requirement of every project or by project size and then how it would function as it relates to the size of the project. There was discussion as to what point it becomes a voluntary procedure versus a required procedure. There was discussion as to whether a Board member should be on the committee. Consensus it is not necessary to have a Selectman on the committee. John Bombara made a motion to approve the formation of a Technical Review Committee as outlined in William Cundiff’s memo. Mitch Cohen seconded the motion. All – aye.

6. Minutes:
• November 6, 2007 Executive Session:
Mitch Cohen approved but not released the Executive Session minutes of November 6, 2007. Scott Medeiros seconded the motion. All – aye.
• November 20, 2007 Executive Session: Scott Medeiros made a motion to approve but not released the Executive Session minutes of November 20, 2007. John Bombara seconded the motion. All – aye.

7. Administrator’s Report:
Michael Guzinski had no report.

8. Old / New Business:
Old:
• Special Olympics: Mitch Cohen
reported that he attended the Special Olympics on Monday June 16, 2007. Everyone did a fantastic job. 20 individuals participated and there was great support. The program will run on cable in the next couple of weeks. The intent is to grow this into the Blackstone Valley Regional Special Olympics.

New:
There was no new business.

9. Executive Session:
This item was cancelled.

10. Adjournment:
John Bombara made a motion at 7:30 pm to adjourn. Mitch Cohen seconded it. All – aye.


Respectfully submitted;


Suzanne Kane
Administrative Assistant
Suzanne Kane
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