BOS - August 5, 2008

BOS - August 5, 2008

Postby Suzanne Kane » Thu Jul 31, 2008 7:20 am

Board of Selectmen
Meeting Agenda
August 5, 2008


7:00 pm

• Call to Order

• Chairman’s Announcements

• Citizen’s Forum

1. Appointment – Cultural Council and Capital Improvement Committee

2. Joint Appointment w/Library Trustee’s to fill vacancy

3. Library Building Plan

7:30 pm

4. Temporary Swimming Pool Permit Fees

5. Downtown Traffic Safety - Discussion

6. Capital Plan Discussion / Safety Complex RFQ

7. Sign Warrant for State Primary

8. Draft Goals - Review

9. Minutes: Oct. 2, 2007 Exec. Session; Nov. 13, 2007; Nov. 13, 2007 Exec.
Session; Dec. 12, 2007 Exec. Session; Feb. 26, 2008 Exec. Session;
July 1, 2008; July 1, 2008 Exec. Session.

10. Administrator’s Report

11. Old / New Business

12. Adjournment
____________________________________________________________
Future Agenda Items:
Aug. 19th:
Joint Appointment w/School Committee; Pole Petitions; Street
Acceptances; Class II License Application; Executive Session;
Excavation & Trench Safety Regulations – Appoint Permitting Authority

TBD: Fraud Policy; Personnel Policy; Finance Policy; Water / Sewer;
Anonymous Letters

NOTE: Times are estimates unless denoted as a Hearing.
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Meeting Minutes
August 5, 2008
Approved August 19, 2008


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:03 pm. In attendance: Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. John Bombara was absent.

Other staff and citizens: Police Chief Pat Foley, Town Engineer William Cundiff, Building Inspector Adelle Reynolds, Library Trustee Chair Joe Biagioni, Library Trustee Vice Chair Merritt “Pete” Tetreault, residents Barbara Van Reed, Cliff Van Reed, and Eileen Cardogno.

• Chairman’s Announcements:
• School Committee Vacancy •
Michael Hughes announced the vacancy on the School Committee. Applications are being accepted in the Selectmen’s office to fill the vacancy until the next election. The deadline to receive application is Thursday, August 14th.

• Citizen’s Forum: No citizens came forward.

1. Appointment – Cultural Council and Capital Improvement Committee:
• Cultural Council:
In the agenda is an Application for Boards / Commissions from Anne Hackett, dated July 16, 2008, for Cultural Council. Suzanne Kane reported this committee must have at least 5 members in order to receive funds from the State. The committee currently has only 4 members. The committee is recommending this applicant and reports that there should be a few more coming in. Mitch Cohen made a motion to appoint Anne Hackett to the Cultural Council for a term ending June 30, 2011. Paula Brouillette seconded the motion. All – aye.
• Capital Improvement Committee:• Suzanne Kane reported that Fire Chief Don Gonynor has agreed to serve on the Capital Improvement Committee as a Department Representative. Scott Medeiros made a motion to appoint Chief Don Gonynor to the Capital Improvement Committee as a Department Representative for a term ending June 30, 2009. Mitch Cohen seconded the motion. All – aye.

2. Joint Appointment w/Library Trustee’s to fill vacancy:
In the agenda is a letter to the Board of Selectmen, from Betsy Youngsma, dated May 22, 2008, an Application for Boards / Commissions, from Betsy Youngsma, received November 7, 2002, for Library Trustee; an Application for Boards / Commissions from Barbara Van Reed, dated July 21, 2008, for Library Trustees; and an Application for Boards / Commissions from Kelley Buchanan, dated July 28, 2008, for Library Trustees. Joe Biagioni, Pete Tetreault, and Barbara Van Reed joined the Board. Stating all three applications were well qualified, Mr. Biagioni expressed the Trustees recommendation to appoint Barbara Van Reed to fill the vacancy until the next election. Mitch Cohen made a motion to appoint Barbara Van Reed to the Library Trustees for a term ending at the next election. Joe Biagioni seconded the motion. Joint vote: all – aye.

3. Library Building Plan:
In the agenda is a letter to the Board of Selectmen, from the Library Trustees, dated June 23, 2008. Joe Biagioni asked that this item be held until the next Selectmen’s meeting. Consensus of the Board to hold until the next Selectmen’s meeting.

4. Temporary Swimming Pool Permit Fees:
In the agenda is a letter to the Board of Selectmen, from Building Commissioner Adelle Reynolds, dated July 21, 2008, re: Temporary Swimming Pools. Taken out of order due to time. Adelle Reynolds is requesting the Board approve adding a onetime $35.00 Temporary Swimming Pool Permit fee to the Building Department’s Fee Schedule. The Pool Codes are very stringent and some people with temporary pools are not getting permits because they do not know they need them. Most temporary pools come with pumps and ladders that are not compliant with the code requirements unless the yard is completely fenced in. A pool over 24” of water falls under the Swimming Pool Code. Anything over 48” does not require a fence if the ladder and pump are compliant. She is trying to get the word out through cable but she still issues a lot of violations. Ms. Reynolds feels the $75.00 paid for Above Ground Pool w/electrical Permits is too high for temporary pools that are put up in the summer and taken down in the fall. She feels that a lower fee will encourage residents to obtain the permit which will also help keep them compliant. Mitch Cohen made a motion granting approval to add a $35.00 Temporary Swimming Pool Permit fee to the Building Department’s Fee Schedule. Paula Brouillette seconded the motion. All – aye.

5. Downtown Traffic Safety – Discussion:
In the agenda is a memo to the Board of Selectmen, from Michael Guzinski, dated July 31, 2008, re: Downtown Traffic Safety; a copy of the “Town Center Traffic Operations and Safety Study: proposal; and handed out at the meeting by Chief Foley, a packet of Accident Breakdowns from 1/1/08 through 7/31/08 with speed graphs; and information on the StealthStat traffic statistics collection devise.
• Town Center Traffic Operations and Safety Study proposal: Michael Guzinski went over the Safety Committees recommendations implemented in the downtown area. Chief Foley joined the meeting to give a more detailed overview of downtown traffic safety and what has been implemented. He reported that the Safety Committee has put together a proposal for a Town Center Traffic Operations and Safety Study. Fay, Spoffard & Thorndike, Inc. has expressed an interest in doing the study. One aspect the Safety Committee would like looked at is where the traffic goes after it comes through town and how to address this traffic. The proposal is now before the Board for their review. When asked if there are any other resources for monies to offset Capital, Michael Guzinski stated they have asked Fay, Spoffard & Thorndike, Inc. for other resources but they do not know of any – the Safety Committee will keep looking. Michael Guzinski assured the Board that the Safety Committee discusses downtown safety and pedestrian traffic at every meeting. He stated the proposal will be presented to the Capital Committee in the fall.
• Downtown Parking: Resident Eileen Cardogno of 318 Main Street came before the Board to voice her concerns regarding safety issues with residential driveways in the downtown business area – visibility is limited. Discussion on possible solutions including signage, painting parking spaces, and limiting spaces to compact vehicles. Ms. Cardogno was very pleased with these suggestions. Discussion on how much parking should be on Main Street and how much should be off street parking. How do they re-align Main Street? Should there be parking on both sides? Will spaces be lost if spaces are striped? Drivers do not try as hard to keep out of driveways or crosswalks when the street is not striped. Chief Foley stated he will talk to Highway Superintendent John Furno about striping and painting triangles at the entrance of driveways and crosswalks to back people away from them.
• Speeding: Chief Foley went over steps the Police Department is doing to deal with speeding. He reported the department has placed a StealthStat box on utility poles at two different locations in town. The StealthStat box is a radar unit that does vehicle counts and speed averages which then produces reports as shown in his handouts. The reports show an increase in traffic but the speeds seem to be consistent with posted speeds. Currently they are using the StealthStat box on a 30 day trial. The unit costs just over $3,000 and he hopes to purchase it with Community Policing money. He will be asking the State to re-consider speed limits in town. Chief Foley assured the Board that Douglas is aggressive in enforcing speed limits the data shows the speeds are consistent with the postings.
• North Street Bridge: When asked about the status of the North Street bridge and its lack of sidewalks, William Cundiff stated the project was originally placed on a PNF (Project Notification Form) and presented to MassHighway. The project was not put on the TIP (Transportation Improvement Plan) because MassHighway felt the project was more aesthetic rather than a safety issue or in need of improvement. The Safety Committee feels it should be placed on a PNF again. Until then he suggested increased lighting at the bridge could be a temporary safety solution. The Safety Committee will be talking about this again.
• Truck Traffic: When asked about truck traffic Chief Foley stated the perception is the trucks are speeding but they actually are not. He has had plain clothed Officers in their own vehicles monitoring traffic. “A Duie Pyle” trucking company has relocated – their traffic has already decreased. There have been a few incidents where trucks are coming west into town and turning right onto North Street – coming up onto the sidewalk bringing the sign down and hitting the stone wall. They are trying to identify the companies to notify them of alternative routes. Chief Foley reminded the Board that Douglas has won awards from AAA for traffic safety – but the bulk of the traffic is downtown.

6. Capital Plan Discussion / Safety Complex RFQ:
In the agenda packet is a memo to the Board of Selectmen, from Michael Guzinski, dated July 31, 2008, re: Capital Plan; and a memo to the Board of Selectmen, from William Cundiff, dated July 24, 2008, re: Safety Complex RFQ. Michael Guzinski recommended the Board start a discussion on the Capital Building Plan for the town and ask the Capital Committee to schedule a meeting with the Facility & Building Construction Committee (FBCC) to start the process of recommending a 5 year capital plan to the Selectmen. He stated the Board should consider prioritizing potential projects the potential inclusion of the Water/Sewer expansion plans in the overall plan, funding choices / options, and operating costs associated with completed building projects. William Cundiff then went over the BFCC’s Five Year Capital Building Plan and “Request for Qualifications – Architectural / Engineering Firms for a Feasibility / Concept Design – Douglas Highway & Safety Complex”. He stated the 5 year capital plan reflects the Building Need Study and the RFQ is in line with projects in the 5 year plan. He stated that the Committee realizes this is driven by the Selectmen but they are moving forward because they do not want to be the reason something stalls they are looking for feedback from the Board. Discussion ensued. The Board feels the Building Need Study is a technical review – need to look at funding, priority, should the library be part of the plan. They need additional information in order to work on the plan have Michael Guzinski do some groundwork to give them options to move forward. Suggestion to meet with Water / Sewer on their expansion plans – how does it dove tail with the plan? Discussion on the Library building pan and asking the BFCC’s to add it to the Five Year Capital Building Plan – the Library is looking to be ADA compliant. William Cundiff will have the Library Trustees present a plan to the BFCC. Discussion on the Debt Schedule it’s the primary role of Capital however they could get a few projects in before the bulk of the debt is due. It was agreed that the Board needs to plan now to present a fully developed 5 year plan to Town meeting. Consensus of the Board to have Michael Guzinski put together a framework and time line for the Board to present a 5 year plan at Town Meeting. Consensus to ask Water / Sewer to meet with the Capital Committee and discuss their expansion plan and how it relates to the study. Consensus to add the Library project to the plan. Consensus to look at the financial aspects of the 5 year plan – starting with this plan and possibly adding Water / Sewer to the Safety Complex. Consensus to meet with the Water / Sewer Commission on unfinished business.

7. Sign Warrant for State Primary:
In the agenda is a copy of the Warrant for the State Primary, September 16, 2008. Noting a typing error on the warrant, the Board agreed to vote to sign the document once the error was corrected.
Scott Medeiros made a motion to approve signing the corrected Warrant for State Primary to be held on September 16, 2008. Mitch Cohen seconded the motion. All – aye.

8. Draft Goals – Review:
In the agenda is a copy of the Draft Executive Administrator Goals – July 1, 2008. Michael Guzinski had asked for more input on the proposed goals. The Board was satisfied with the goals but felt they need time lines and specifics (measurable components) for the next process need a way to gauge if goals are accomplished and at what percent. For goal #4; consensus to amend to read “…..develop a 5 year building plan for the Town at the FY09 Town Meeting.” Scott Medeiros made a motion to approve the Executive Administrator Goals of July 1, 2008 as amended. Mitch Cohen seconded the motion. Michael Guzinski asked to amend the completion date of goal # 5 to September 15, 2008. Scott Medeiros amended his motion to include the new revision. Mitch Cohen seconded the motion. All – aye.

9. Minutes:
• October 2, 2007 Exec. Session:
Mitch Cohen made a motion to approve and not release the minutes of October 2, 2007 Exec. Session. Paula Brouillette seconded the motion. All – aye.
• November 13, 2007: Mitch Cohen made a motion to approve the minutes of November 13, 2007 as amended. Paula Brouillette seconded the motion. All – aye.
• November 13, 2007 Exec. Session: Mitch Cohen made a motion to approve and not release the minutes of November 13, 2007 Exec. Session as amended. Paula Brouillette seconded the motion. All – aye.
• December 18, 2008 Exec. Session: Scott Medeiros made a motion to approve and not release the minutes of December 18, 2008 Exec. Session as amended. Mitch Cohen seconded the motion. All – aye.
• February 26, 2008 Exec. Session: Scott Medeiros made a motion to approve and not release the minutes of February 26, 2008 Exec. Session. Paula Brouillette seconded the motion. All – aye.
• July 1, 2008: Mitch Cohen made a motion to approve the minutes of July 1, 2008. Paula Brouillette seconded the motion. All – aye. Scott Medeiros abstained.
• July 1, 2008 Exec. Session: Mitch Cohen made a motion to approve and not release the minutes of July 1, 2008 Exec. Session. Paula Brouillette seconded the motion. All – aye. Scott Medeiros abstained.

10. Administrators Report:
Handed out during the meeting is a copy of the “Proposal to Conduct a Fire Department Study”, dated August 4, 2008, from MMA Consulting Group, Inc. Michael Guzinski reported that Town Meeting approved up to $5,000 for a study to move forward in meeting the needs of the community. He has received one proposal from several companies contacted and has presented it to the Board’s review for their next meeting. Mr. Guzinski reported that MMA is well known in the Commonwealth. If more responses come in they will be forwarded to the Board.

11. Old / New Business:
Old:
• Aquifer Study:
When the Board meets with Water / Sewer, Paula Brouillette would like to get an update on the Aquifer Study which was given to Water / Sewer to work in conjunction with William Cundiff.

• New
• EDC:
Paula Brouillette reported that she and William Cundiff toured Douglas Business Park land and Gilford of Maine – Gilford being empty but pad ready. She recommends the Board meet with the Economic Development Committee to discuss these two sites which are ready for development.

• School Committee Opening: Scott Medeiros asked Michael Guzinski to look into putting the School Committee opening on the State Primary this November rather than appointing someone now to fill the term until the next election in May. Michael Guzinski will look into it.

12. Adjournment:
Scott Medeiros made a motion to adjourn at 8:58 pm. Mitch Cohen seconded the motion. All – aye.


Respectfully submitted;


Suzanne Kane
Administrative Assistant
Suzanne Kane
Moderator
Moderator
 
Posts: 576
Joined: Wed May 25, 2005 2:01 pm

Return to 2008 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 1 guest