BOS - September 2, 2008

BOS - September 2, 2008

Postby Suzanne Kane » Thu Aug 28, 2008 10:41 am

Board of Selectmen
Meeting Agenda
September 2, 2008


7:00 pm

• Call to Order

• Chairman’s Announcement’s

• Citizen’s Forum

7:15 pm
1. Pole Petition – Plan # 4065661-1 – South Street

7:20 pm
2. Pole Petition – Plan # 4065661-2 – South Street

7:30 pm
3. Pangaea Presentation – Paul Brogioli

8:00 pm
4. 43D Wetlands Delineation – Cathryn Welch

5. Appointment – Capital Improvement

6. Street Acceptance Policy

7. Entertainment License

8. Minutes: Nov. 20, ‘07; Dec. 4, ‘07; Dec. 18, ‘07; May 6, ‘08; May 6, ‘08 E.S.; May 20, '08; Aug. 19, '08; Aug. 19, '08 E. S.

9. Administrators Report

10. Old/New Business

11. Adjournment
_____________________________________________________________
Future Agendas
Sept. 16th:
7:05 - BVCC Update; 7:20 – Common Vic. Application;
7:30 Pangaea (tentative)

TBD: Fraud Policy; Personnel Policy; Finance Policy; Water/Sewer; Anonymous Letters; EDC; School Building Committee; Oct. – 43D Software

NOTE: Times are estimates unless denoted as a Hearing.
_____________________________________________________________
_____________________________________________________________
Board of Selectmen
Meeting Minutes
September 2, 2008
Approved September 16, 2008


• Call to Order:

Chairman Michael Hughes called the meeting to order at 7:00 pm. In attendance: Paula Brouillette, Mitch Cohen, Scott Medeiros, Executive Administrator Michael Guzinski, and Administrative Assistant Suzanne Kane. John Bombara absent.

Other staff and citizens: Economic Development Expedited Permitting Coordinator Cathryn Welch, Economic Development member Cliff Van Reed, Paul Brogioli, Gail Moniz, Harry Ozerson, National Grid Design Assistant Brenda Marshall, and Tribune reporter Tom Mattson.

• Chairman’s Announcements:
There were no announcements.

• Citizen’s Forum:
No citizens came forward.

1. Pole Petition – Plan # 4065661-1 – South Street:
In the agenda is a copy of the Pole Petition – Plan # 4065661-1; abutters list; a copy of Notice to Abutters, dated August 18, 2008; response from Tree Warden Leon Mosczynski; an email to Jane Alger, from MaryBeth McCallum, dated July 23, 2008; a letter to the Board of Selectmen, from Police Chief Foley, dated July 25, 2008, subject: Pole Petitions; and a Pole & Wire Locations Petition Form, from William Cundiff, submitted August 5, 2008. Brenda Marshall joined the meeting. Michael Hughes opened the Hearing at 7:15 pm by reading the “Petition for Joint or Identical Pole Locations – Plan # 4065661-1”. Brenda Marshall reported the petition is to install a new pole # 1-84 to remove a guy wire from a tree which will be installed within the public right of way. Mitch Cohen made a motion to close the hearing at 7:19 pm. Scott Medeiros seconded the motion. All – aye. Scott Medeiros made a motion to approve the Petition for Joint or Identical Pole Locations – Plan # 4065661-1 – South Street as presented. Mitch Cohen seconded the motion. All – aye.

2. Pole Petition – Plan # 4065661-2 – South Street:
In the agenda is a copy of the Pole Petition – Plan # 4065661-2; abutters list; Notice to Abutters, dated August 18, 2008; response from Tree Warden Leon Mosczynski; an email to Jane Alger, from MaryBeth McCallum, dated July 23, 2008; a copy of Pole & Wire Locations Petition Form, from William Cundiff, dated August 5, 2008, a letter to the Board of Selectmen, from Police Chief Foley, dated July 25, 2008, subject: Pole Petitions; and an email to Jane Alger, from Adelle Reynolds, dated August 13, 2008, subject: Pole Petition. Brenda Marshall joined the meeting. Michael Hughes opened the hearing at 7:20 pm by reading the “Petition for Joint of Identical Pole Locations – Plan # 4065661-2”. Brenda Marshall reported the petition is to install a new pole, #43c-84 to remove a guy wire from a tree which will be installed within the public right of way. Scott Medeiros made a motion to close the hearing at 7:22 pm. Mitch Cohen seconded the motion. All – aye. Scott Medeiros made a motion to approve the Petition for Joint or Identical Pole Locations – Plan # 4065661-2 as presented. Mitch Cohen seconded the motion. All – aye.

3. Pangaea Presentation – Paul Brogioli:
In the agenda is a Memo to the Board of Selectmen, from Suzanne Kane, dated August 28, 2008, re: Pangaea Presentation; handed out at the meeting is a letter to Mr. Paul Brogioli, from the Blackstone Valley Chamber of Commerce, dated August 29, 2008, re: Proposed Pangaea Theme Park; a letter from Pangaea’s Education Entertainment Theme Park (Pangaea); and a packet received August 18, 2008. (attached to minutes).
Paul Brogioli, Harry Ozerson, and Gail Moniz joined the meeting. Paul Brogioli brought forward a three phase conceptual plan to bring a family value business to Douglas. He stated that the Governor is interested in bringing tourism into the area. They have two other sites they are looking at but the Douglas site (off Rt. 16 on the Webster boarder) is their primary site due to availability of land and favorable demographics. He stated that their investors will only consider an international business – something that will draw from all over the world. Their plan is to be open 7 to 7 ½ months out of the year. They will have their own transit system – no onsite parking, no RV’s, no camping. Mr. Brogioli stated they have met with many State Departments and Clark University. They are looking for approval from the Town so they can start doing feasibility studies and business research. Ms. Moniz stated that the State and people they have talked to for funding have told them that once they find a home they will get the funding. When asked about their lodging plans Mr. Brogioli stated they are looking for corporate sponsorship from hotels. They do not want to take up land on the primary site for hotels – maybe they can find land along the route 395 belt. When asked about traffic issues Mr. Brogioli stated that the only access to the park would be a transit terminal off Rt. 395. When asked about funding resources Mr. Brogioli stated they will look to sponsors and the State has indicated there are “a lot of funds that might be thrown their way”. He said that their investors have said that as soon as they have a home they would be given the go ahead to move forward. Mr. Brogioli stated they need to do business reports and analysis’s targeting Douglas which they would then take to their investors and the State – stating it was a “catch 22”. When asked about having the park open only 7 months out of the year Mr. Brogioli stated that they would be open from mid April to October, doing so would keep them fresh. He feels they would be in season when Disney is off season. When asked if there is anything like what they are proposing Ms. Moniz referred to Epcot – it is similar. The Board was open and receptive to allowing Pangaea to move forward, stating the “devil is in the details”. As they move forward there will be issues and concerns that will need to be worked through. They need to understand the impact and potential cost. When Mr. Brogioli asked for permission to target the land to do their studies the Board explained that was outside their realm since the land is privately owned – all the Board could do is give Pangaea access to town officials. The Board told Pangaea that approval was contingent upon the details that no one knows. They are interested in continuing the conversation and getting to the details. When Pangaea asked for a list of questions the Board had they were asked to go through Michael Guzinski.

4. 43D Wetlands Delineation – Cathryn Welch:
In the agenda is a Memo to the Board of Selectmen, from Cathryn Welch, dated August 27, 2008, re: 43D Wetlands Delineation. Cathryn Welch joined the meeting to discuss wetland delineation on 43D parcels. With the cold weather approaching and some land owners who do not plan on doing wetland delineation themselves she would like to see how the Board feels about the Town doing the delineations before the ground freezes. Ms. Welch has a preliminary rough estimate from one firm for three sites of about $15,000. The EDC (Economic Development Committee) has had discussions based on the statute recommending that if the Town acted as applicant for wetland delineation, the property owner should sign an agreement to repay the Town at the time of sale of the property – documents would need to be developed. The applicant for the Town would need to be determined it could be EDC or the EDC Permitting Coordinator. Ms. Welch stated that one possible source of funding could be the Economic Development Planning Gift Fund of $35,000. There hasn’t been discussion on uses for this fund other than discussions of a Density Transfer Bylaw and a Wind Turbine Bylaw. The Board of Selectmen are in control of this fund and any request would come before them. When asked if there were any other sources for funding Ms. Welch stated that EDC has a small amount in their budges but have not had time to take action on it – they would need a total cost estimate for wetland delineation. Another option could be the various State agencies that have 43D funds targeting technical assistance – appropriation of these funds depends on the scope of the project and other requirements set by the agency. Ms. Welch reiterated that wetland delineation is needed by the Planning Board and the Conservation Commission to approve the project. If the ground is frozen during the 180 day period they could not do the wetland delineation. The Board agreed that if there are funds it would make sense to move forward and prepare the sites. There was discussion on when and how to get reimbursement to the Town – suggested it should be set up like a revolving fund. Concerning the Economic Development Planning Gift Fund – the Board needs to have a discussion on its use it was suggested to look at other sources first. Scott Medeiros suggested they also should make sure the estimated cost includes everything needed for approval – lock the lines on paper. He does not recommend using GPS locations as they don’t work well in wooded areas causing disputes later – need to do it correctly. Consensus of the Board to move forward.

5. Appointment – Capital Improvement:
In the agenda is a Memo to the Board of Selectmen, from Suzanne Kane, dated August 28, 2008, re: Capital Appointment; and an email to Suzanne Kane, from Ellie Chesebrough, dated August 27, 2008, subject: Capital Improvement Committee.
Taken out of order after Citizen’s Forum due to time. Suzanne Kane reminded the Board that at their last meeting with the Library Trustees, they suggested having one of their members serve as a Department Representative on the Capital Improvement Committee. The Trustees met and selected Ellie Chesebrough for the Boards consideration. Paula Brouillette made a motion to appoint Ellie Chesebrough to the Capital Improvement Committee as a Department Representative for a term ending June 30, 2009. Scott Medeiros seconded the motion. All – aye.

6. Street Acceptance Policy:
In the agenda is an email to Suzanne Kane, from William Cundiff, dated August 28, 2008, subject: Road Acceptance Policy; and a draft copy of the “Board of Selectmen Policy – Public Street Layout and Acceptance”. Michael Guzinski stated this item will be held until the next meeting.

7. Entertainment License:
In the agenda is a Memo to the Board of Selectmen, from Suzanne Kane, dated August 28, 2008, re: Entertainment License; the Town of Douglas Entertainment License Application Process Checklist; and M.G.L. c140, §183a – Concerts, dances, exhibitions, public shows, etc.; license; application; suspension or revocation; rules and regulations. Suzanne Kane explained that as a courtesy to abutters she has made a requirement of the application process to have applicants place a news paper notice announcing the meeting. A local band recently came into the office to look into acquiring a license to perform at the Sokol Club on Halloween night. Because they are not members of the Club providing free entertainment to the club members they need a license, however they cannot afford the fee to place the notice. Considering that this would be for one night only, Ms. Kane asked the Board to waive the news paper notice requirement for this band. Stating that this was not a State requirement she also asked the Board if they wanted to consider eliminating it altogether. The Board agreed that it was good practice since there will be more circumstances that would require it and although they would agree to waive the requirement for this one event they would not want to eliminate it altogether. Mitch Cohen made a motion to approve waiving the News Paper Notice requirement if the local band applies for an entertainment license to perform at the Sokol Club. Scott Medeiros seconded the motion. All – aye.

8. Minutes:
• November 20, 2007:
Scott Medeiros made a motion to approve the minutes of November 20, 2007. Paula Brouillette seconded the motion. All – aye.
• December 4, 2007: Scott Medeiros made a motion to approve the minutes of December 4, 2007 as amended. Paula Brouillette seconded the motion. All – aye.
• December 18, 2007: Scott Medeiros made a motion to approve the minutes of December 18, 2007. Mitch Cohen seconded the motion. Paula Brouillette noted that every other page was missing. No action was taken and the minutes will be held till the next meeting.
• May 6, 2008: Paula Brouillette made a motion to approve the minutes of May 6, 2008. Scott Medeiros seconded the motion. All – aye.
• May 6, 2008 Executive Session: Paula Brouillette made a motion to approve and not release the Executive Session Minutes of May 6, 2008. Scott Medeiros seconded the motion. All – aye.
• May 20, 2008: Mitch Cohen made a motion to approve the minutes of May 20, 2008. Paula Brouillette seconded the motion. All – aye with Scott Medeiros abstaining.
• August 19, 2008: Mitch Cohen made a motion to approve the minutes of August 19, 2008. Paula Brouillette seconded the motion. All – aye with Scott Medeiros abstaining from items 3, 4, and 5 Street Acceptances.
• August 19, 2008 Executive Session: Scott Medeiros made a motion to approve and not release the Executive Session minutes of August 19, 2008. Paula Brouillette seconded the motion. All – aye.

9. Administrative Report:
• Utilities:
Michael Guzinski reported that he is working with School Business Manager Dean Iacobucci on an oil bid for the Municipal Offices and the School. The French River Collaboration will be holding bid openings tomorrow - he will keep them updated. He is also looking at the electric accounts with the current supplier and M.O.R.E. (Municipalities Organized for Regional Effectiveness). He should know more by mid month.
• Health Insurance: Michael Guzinski reminded the Board that he meet with MIIA a few months ago concerning Health Insurance and will be meeting with them again next week. He is also having discussions with the Town Treasurer on other options on the current health care and ways to save the Town thousands of dollars. Hopes to have more information within the next month.

10. Old/New Business:
Old:

No old business.

New:
• Filling Elected Vacancies:
Commenting on the last two appointments to fill a vacancy of an elected board, specifically the confusion and differences in how each was handled; Paula Brouillette made a motion to have Michael Guzinski update the current policy . Noting that appointments to fill vacancies of elected positions are done in conjunction with other Boards, Mitch Cohen stated the policy should be ratified by the other elected boards. Mitch Cohen said he would second the motion but the board decided that it was good practice and did not need the vote of a motion – no action taken.

11. Adjournment:
Scott Medeiros made a motion at 8:54 pm to adjourn. Paula Brouillette seconded the motion. All – aye.


Respectfully submitted,

Suzanne Kane
Administrative Assistant
Suzanne Kane
Moderator
Moderator
 
Posts: 586
Joined: Wed May 25, 2005 2:01 pm

Return to 2008 Selectmen Meeting Agendas and Minutes

Who is online

Users browsing this forum: No registered users and 2 guests

cron